At Johnson & Johnson,?we believe health is everything. Our strength in healthcare innovation empowers us to build a?world where complex diseases are prevented, treated, and cured,?where treatments are smarter and less invasive, and?solutions are personal.?Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity.?Learn more at https://www.jnj.com
Job Function:
Business Support
Job Sub Function:
Administration & Secretarial
Job Category:
Business Enablement/Support
All Job Posting Locations:
Irvine, California, United States of America
Job Description:
Biosense Webster is recruiting for an Executive Administrative Assistant. This fully onsite position is located in Irvine, CA.
At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow and profoundly impact health for humanity. Learn more at https://www.jnj.com/.
Fueled by innovation at the intersection of biology and technology, we're developing the next generation of smarter, less invasive, more personalized treatments.
Are you passionate about improving and expanding the possibilities of Cardiovascular? Ready to join a team that's reimagining how we heal? Our Cardiovascular team develops leading solutions for heart recovery, electrophysiology, and stroke. You will join a proud heritage of continually elevating standards of care for stroke, heart failure and atrial fibrillation (AFib) patients.
Your unique talents will help patients on their journey to wellness. Learn more at https://www.jnj.com/medtech
Responsibilities:
Manage a highly complex business calendar and travel arrangements with a keen sense of prioritization and time management to ensure maximum effectiveness of time use
Coordinate Departmental Senior Leadership meetings and related activities, and other leadership activities - Collect and consolidate management data/reports for the business, in order to track performance against goals and corporate strategy.
Organize confidential files, manage relevant data, and maintain accurate records.
Coordinate all travel arrangements as needed and process expense reports on time.
Plan and coordinate global department meetings, celebrations, and outside meetings.
Interact with various levels of management on a day-to-day basis, handling very confidential documents and materials.
Balance the necessity of managing the calendar tightly while establishing a friendly, accessible to-all atmosphere with peers, within the organization, and outside of it as well.
Exercise independent discretion and judgment to solve complex problems regarding project, department or division-related work.
Coordinates activities related to hiring and onboarding of staff
Coordinates contracts, agreements and purchase orders
Leads or Supports Key Departmental or Organizational Business Support Projects such as a Facility Move, New Onboarding Process, Administrative Assistant Community of Practice, etc.
Qualifications:
A minimum of a high school diploma is required, an Associate degree is preferred.
A minimum of 6 years of administrative experience is required.
Experience providing administrative support to managers with global responsibility is preferred
Experience leading business support projects is required.
General systems proficiency and systems learning agility is required
Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) is required.
Experience managing multiple complex calendars via Outlook is required.
Experience scheduling meetings and coordinating off-site meetings required.
Experience coordinating domestic and international travel is required.
Experience handling sensitive and confidential information and documents is required.
Experience with Ariba, Aravo or a related accounts payable system is preferred
Experience with Concur or a related travel and expense reporting system is preferred
Experience with SharePoint, Zoom, Teams, Finance systems (e.g. Beacon, One Supply, etc.), Human Resource systems (e.g. OurSource, Workday, etc.) preferred.
Flexibility to accommodate a changing work schedule and sensitivity to international time zones is required.
Must have excellent verbal and written communication and interpersonal skills.
Must have a strong sense of urgency, while maintaining a high degree of professionalism.
Must have strong organizational skills along with excellent judgment and reasoning abilities.
Must be a strong team player with the ability to coordinate with other administrative staff.
The ability to work and partner with all levels from Senior Management through the organization is required.
The ability to multi-task and work under minimal supervision, in a dynamic, fast-paced, environment is required.
This position is overtime eligible.
This job posting is anticipated to close on 9/1/2025 .
Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act.
Johnson & Johnson is committed to providing an interview process that is inclusive of our applicants' needs. If you are an individual with a disability and would like to request an accommodation, please contact us via https://www.jnj.com/contact-us/careers or contact AskGS to be directed to your accommodation resource.
The anticipated base pay range for this position is :
63,800 - 102,465 annually
Additional Description for Pay Transparency:
Subject to the terms of their respective plans, employees and/or eligible dependents are eligible to participate in the following Company sponsored employee benefit programs: medical, dental, vision, life insurance, short- and long-term disability, business accident insurance, and group legal insurance. Subject to the terms of their respective plans, employees are eligible to participate in the Company's consolidated retirement plan (pension) and savings plan (401(k)). Subject to the terms of their respective policies and date of hire, Employees are eligible for the following time off benefits: Vacation -120 hours per calendar year Sick time - 40 hours per calendar year; for employees who reside in the State of Washington -56 hours per calendar year Holiday pay, including Floating Holidays -13 days per calendar year Work, Personal and Family Time - up to 40 hours per calendar year Parental Leave - 480 hours within one year of the birth/adoption/foster care of a child Condolence Leave - 30 days for an immediate family member: 5 days for an extended family member Caregiver Leave - 10 days Volunteer Leave - 4 days Military Spouse Time-Off - 80 hours Additional information can be found through the link below. https://www.careers.jnj.com/employee-benefits
