Posting Information
Posting Number2025701
Posting/Functional TitleAdministrative Assistant II
University Pay Plan TitleAdministrative Assistant II
LocationSan Marcos
DepartmentConslng, Ldrship, Adlt Educ & Schl Psych
Recruitment TypeUniversity-Wide Recruiting, Open Recruiting
Job TypeFull-Time
Funding SourcePermanent
Monthly Salary$3,173.00 - $3,531.25
Job CategoryNon-Exempt
Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.
Knowledge of policy and procedures in a complex work environment such as a university, school, business, agency, or similar environment.
Organization, planning, and time management.
Experience with computer software specific to administrative and clerical support tasks (for Texas State employees examples include software such as SAP , Concur, AIM , Banner, CourseLeaf, 25Live, Slate and Canvas; for other candidates this includes software related to performing job-related administrative and clerical support tasks in prior employment).
Experience working as a team member and interacting with colleagues in a courteous manner, using good judgement and initiative to support individual and teamwork goals.
Multitask, prioritize tasks effectively, and meet deadlines within a fast-paced environment.
Take initiative and work independently under moderate to little supervision on varied and potentially complex tasks and assignments.
Prepare clear, concise, and grammatically correct correspondence and documents.
Demonstrated discretion and confidentiality in handling sensitive issues and information.
Preferred Qualifications
Experience working in higher education at a college or university.
Knowledge of Texas State University policies and procedures.
Strong customer service skills in interacting courteously and confidentially with others when answering phones and in person.
Skilled in preparing clear, concise and grammatically correct correspondence, proofreading and formatting of documents and spreadsheets.
Ability to multitask, working under pressure to meet deadlines while coping with frequent interruptions.
Experience with assisting and/or coordination with event/meeting planning, working within a budget, and preparing purchase orders.
Job Description
Responsible for providing administrative and general clerical support within the Department of Counseling, Leadership, Adult Education & School Psychology. This includes primary support responsibilities for graduate programs with CLAS and other department duties as assigned. This position is in person on the San Marcos campus.
Job Duties
The Administrative Assistant II provides administrative support to students, faculty, and staff within a specific program.
Create a welcoming environment for programs and greet students, faculty, and visitors to the office. Respond to incoming phone calls and emails for the programs. Provide guidance or referrals to students, faculty, and visitors, as needed.
Make purchases for the programs and department, process reimbursements, and submit forms and payments for independent contractors in a timely manner. Ensure that expenses and receipts are sufficiently tracked, submitted, and reconciled according to university procedures.
Reserve rooms and assist with faculty meetings, department, and program events as needed.
Enter course registration, scheduling, and room reservation information for upcoming semesters. Make changes to course information, as needed. Process override requests with appropriate approval from program faculty.
Provide information to prospective students about admissions, registration, override requests, and basic program-related information. When needed contact non-registered students to increase registration. Support programs in admissions procedures.
Prepare travel requests, mileage reimbursement, and expense reports for students, faculty, and staff. Ensure student and faculty travel spreadsheets are accurate and complete on a weekly basis. Support faculty candidates by making travel, transportation, and lodging arrangements.
Maintain doctoral spreadsheet on a monthly basis and ensure information is accurate and complete.
Develop partnerships with university and community contacts so you can more effectively complete administrative tasks. Send partnership agreements as needed to identified stakeholders and track signatures for prompt completion.
Assist programs and department with additional administrative duties, as needed.
Additional Information to Applicants
You are required to electronically attach a resume and cover letter to your application. Please explicitly address all required qualifications and if any preferred qualifications you meet in the cover letter.
Job Open Date08/25/2025
Job Close Date (posting closes at midnight)09/15/2025
Open Until FilledNo
Normal Work DaysMonday, Tuesday, Wednesday, Thursday, Friday
Normal Work Hours Start8:00AM
Normal Work Hours End5:00PM
Posting Notices
Legal and Required Notices
Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.
Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.
Why Choose Texas State University?
Join the Texas State Bobcat team and experience a career that offers more than just a job-it's a path to a brighter future. As a Texas State employee, you'll enjoy:
Exceptional Benefits:Comprehensive health insurance with 100% premium coverage for employees and 50% for dependents, starting on your first day.
Generous Time Off:Enjoy vacation, holidays, sick leave, and more to maintain a healthy work-life balance.
Wellness and Balance:Access a FREE wellness program, plus mother and family-friendly resources to support your personal well-being.
Professional Growth:Explore a wide range of training, development courses, certifications, and educational support programs.
Welcoming Campus:Become part of a vibrant Bobcat community with numerous social and professional networks.
Tuition Benefits:Take advantage of tuition support for yourself and for your dependent children, making higher education more accessible for your family.
Retirement Security:Secure your future with TRS pension, retirement plans, and voluntary savings options with strong employer contributions.
At Texas State University, you're not just an employee-you're a valued member of a thriving and beautiful campus community. Start your journey with us today.https://www.hr.txst.edu/benefits.html
Quick Linkhttps://jobs.hr.txstate.edu/postings/54017
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