Shipping & Receiving Administrative Specialist

DuBois Chemicals • Cincinnati, OH • 11h ago

It's fun to work in a company where people truly BELIEVE in what they are doing! We're committed to bringing passion and customer focus to the business. JOB SUMMARY The Shipping and Receiving Administrative Specialist is responsible for performing all shipping and receiving administrative functions [office functions] to ensure order fulfillment, customer satisfaction, and inventory accuracy. This role requires a candidate to apply an attention to detail with all tasks, manage competing priorities, and maintain a high level of organization. Knowledge of HMIS / GHS requirements for transport and familiarity with HAZMT products and regulations is required. Core Schedule 08:00am - 04:30pm (extended hours and overtime) Monday - Friday (rotating Saturdays) DUTIES & RESPONSIBILITIES

Demonstrate positive and professional customer service at all times

Work with 3rd party logistic companies to assign freight and efficiently manage order flow

Read customer service notes and apply necessary changes to orders

Assist drivers with proper labeling and placarding of intermodal, interstate, and intercontinental hazardous and non-hazardous chemical shipments

Track daily shipments

Maintain a digital record for intercompany reporting with key identifiers such as PRO numbers and unique codes

Audit and clear shipments for transport

Respond to communications both verbally and electronically demonstrating distinct operational knowledge to reduce challenges that may arrive

Organize and assemble paperwork for work packets to be used in the facility for orders in the system

Communicate with internal and external customers to drive velocity of shipments out the door

Communicate daily with vendors and carriers to negotiate successful freight pickups

Organize freight vendors for loading and sign-in for goods

Collect and maintain signatures for pickups based on directives from the Warehouse leadership team

Demonstrate an advance proficiency with all Warehouse software and functions in D365

Drive process improvements

Effectively, timely, and respectfully communicate and interact with other employees, supervisors, individuals from other organizations, and customers

Comply with Company policies and procedures to ensure efficient and consistent warehouse operations

Ensures the interface with customers and co-workers is being conducted in a manner that is conducive to operational goals

Conduct oneself in a professional manner and ensure personal appearance meets the standards necessary to perform the job functions while representing the company

Comply with all safety requirements within the company

Comply with all Personal Protective Equipment (PPE) requirements and safe handling practices as required from Safety Data Sheets (SDS) and company procedures

Follow WHMIS, MSDS and all other safety training requirements and procedures

Follow all government and regulatory requirements when handling and transporting chemical materials

Perform other duties as assigned or needed

Regular and sustained attendance

QUALIFICATIONS

Demonstrate professionalism at all time

3-Years minimum experience in an administrative role

3-Years experience in a manufacturing and/or distribution facility preferred

3-Years demonstrated experience in a shipping & receiving function preferred

Effective verbal and written communication skills

Strong numeracy skills and attention to detail

Proven problem-solving skills

Experience with warehouse management software

Intermediate Proficiency with Microsoft Suite - Word, Excel, PowerPoint,

Apply here: https://www.aplitrak.com/?adid=YmJnZW5lcmljLjU1MzE3LjEwNTA4QGR1Ym9pc2NoZW1pY2Fsc2NvbXAuYXBsaXRyYWsuY29t

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