Summary This Health Systems Specialist position is in Chief of Staff services at the VA Providence Healthcare Systems, located at the Providence location. Responsibilities The primary duty of the Health System Specialist to Chief of Staff is to provide health systems management advisory services and high level management input into the most complex top management deliberations and decisions together with a corresponding high level of responsibility to participate in identifying and resolving a full range of complex management problems. Major duties include but are not limited to: Performs duties directly contributing to the administrative management of a health care delivery system; Serves as a staff member directly supporting the top management team responsible for planning, organization, development, direction and evaluation of medical center operations; Provides comprehensive resource allocation information to support decisions involving organizational funds; Studies and analyzes program-specific data; compiles final reports of evaluation efforts, notes discrepancies, and plans initiatives for effecting remedial actions and/or reaching established goals; Responsible for identifying the facility's clinical strategic challenges and opportunities, developing and/or managing new/revised policies and procedures, and adherence to VHA mandates; Plans studies, prepares programs and organizational strategies for identifying opportunities to improve access and efficiency related to Chief of Staff programs; Develops written communication for Chief of Staff, to include but not limited to, correspondence, action plans, articles for publication, position/option papers, policy statements and reports that are provided to multiple stakeholders to include internal and external customers such as Patients, Employees, Volunteers, Students, Congressional delegates, local government officials and Veteran Service Organizations; Oversees the strategic resourcing of clinical departments by developing, reviewing, and facilitating clinical business plans for expansion of services which include physician, nursing, and administrative staff, as well as equipment and space needs; Assists in the coordination, monitoring, quality assessment, and execution of all clinical contracts in the Medical Center and CBOCs; Maintains analysis of efficiencies utilizing VHA databases and relevant SharePoint sites; and Develops, implements, or manages management information monitors for tracking status of clinics, construction projects, equipment purchases, FTEE, budget information, etc. Work Schedule: Monday- Friday: 8:00am-4:30pm Telework: Not Available Virtual: This is not a virtual position. Position Description/PD#: Health System Specialist (Chief of Staff)/PD040020 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized Notifications: This position is in the Competitive Service. Veterans' preference does not apply for internal or other current permanent Federal agency employees. This position is covered by locality-based comparability pay. Interchange Agreements with Other Merit System: Employees who occupy medical or medical-related positions and were appointed under 38 U.S.C. 4701(1) or (3) [formerly 38 U.S.C. 4104 (1) and (3)] must be serving in a full-time position without time limit and have served continuously for at least one year in this other merit system to be eligible to convert to the Title 5 System. Some exceptions to this rule may apply if you have previously acquired tenure under a Title 5 appointment. Current and former Federal employees must submit copies of their most recent SF-50, (Notice of Personnel Action). The SF-50 must identify the position title, series, grade, step, tenure and @type of service (Competitive or Excepted). In some cases, more than one SF-50 may be required to show a higher grade previously held. This position is a LIUNA Bargaining Unit position. Requirements Conditions of Employment You must be a U.S. Citizen to apply for this job Selective Service Registration is required for males born after 12/31/1959 You may be required to serve a probationary/trial period Subject to background/security investigation Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued dentification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 09/02/2025. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-12 position you must have served 52 weeks at the GS-11. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS 11 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Progressively responsible analytical or administrative, or clinical management or supervisory experience in the health care field. This work may have been performed in an operating health care facility or a higher organizational echelon with advisory or directional authority over such facilities. Work must have involved a close working relationship with facility managers and analysis and/or coordination of administrative, clinical, or other service activities, and provided knowledge of the following: Missions, organizations, programs, and requirements of health care delivery systems; regulations and standards of various regulatory and credentialing groups; and government-wide, agency, and facility systems and requirements in various administrative areas such as budget, personnel, and procurement. You will be rated on the following Competencies for this position: Administration and Management Attention to Detail Creative Thinking Customer Service (Clerical/Technical) Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is primarily sedentary, performed in an office setting, but may require occasional physical activities such as walking to different departments within the medical center or attending meetings at various locations. The incumbent may need to carry light items such as documents, files, and laptops. There are no significant physical demands such as climbing, lifting, pushing, balancing, stooping, kneeling, crouching, crawling, or reaching. However, the role requires the ability to concentrate for extended periods, handle multiple tasks simultaneously, and manage stress effectively. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Education There is no educational substitution at this grade level. Additional Information The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal/VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/. This job opportunity announcement may be used to fill additional vacancies. If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement. Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act.
