Part-time Administrative Assistant- Adult Probation and Pre-Trial

Bannock County • Pocatello, ID • 5h ago

This job was posted by https://idahoworks.gov : For more information, please see: https://idahoworks.gov/jobs/2422045

Purpose of Class

Performs administrative support for the Adult Probation & Pretrial Director and the Adult Probation & Pretrial staff; performs related work as required.

Primary Function

This is a clerical and administrative support position with the principal function to provide administrative support to Adult Probation & Pretrial department. Major duties include creating and maintaining files and spreadsheets, entering data into various software programs, maintaining clerical records and logs, gathering information and providing statistics as required, setting priorities, and monitoring the calendar. Other duties will include typing and preparing correspondence and documents. The work is performed under the supervision of the Adult Probation & Pretrial Director, with considerable latitude for the exercise of independent judgment and initiative. The principal duties of this class are performed in a general office environment.

Essential Duties and Responsibilities(may vary by assignment)

Reliably gather and disseminate information necessary for the

efficient functioning of Adult Probation & Pretrial staff;

Create and maintain Excel spreadsheets to track and gather

information;

Provide accurate data entry into Odyssey, Excel and other tracking

systems;

Gather information for creating statistical and financial reports;

Maintain and create electronic files as necessary;

Create, transcribe, @type and proof files, memos, letters and

documents of a confidential nature;

Maintain department policy and procedure manuals;

Operate standard and specific office equipment such as computer,

copier, fax, scanner, ect.

Use computer to research documents, obtain information and enter

data;

Maintain specific files as directed;

Create, maintain and close electronic files, records and documents

including projects and programs;

Perform all work duties and activities in accordance with Adult

Probation & Pretrial policies, procedures and safety practices;

Maintain stats for Public Safety Assessment data tracking and

compile reports regularly on that data as directed by Adult Probation & Pretrial Director

Maintain stats for probation officer caseloads monthly in Excel and

provide graphs, reports, ect as needed to Judges and Adult Probation & Pretrial Director.

Other Duties and Responsibilities

Assist Adult Probation & Pretrial Chief Probation Officer and

Section Supervisor with duties assigned

Cover front desk duties when needed, in Administrative Assistant\'s

absence.

Competencies

Ability to:

Maintain important records efficiently and accurately and prepare

clear and concise reports;

Maintain confidentiality and be reliable and timely in work

assignments;

Be a team player and cover other department duties when necessary;

Maintain a professional demeanor during extreme stress, volatile and

hostile situations;

Learn various functions of Adult Probation & Pretrial and office

practices;

Perform basic bookkeeping and mathematical functions;

Make decisions where established policy and procedures do not always

apply;

Answer incoming phone calls, greet the public, assist and provide

referrals to other departments or staff as needed;

Maintain effective working relationships with other agency

employees, supervisory personnel, state, local elected or appointed officials and the public;

Work independently and make appropriate decisions when supervision

is not readily available;

Perform a wide variety of duties and responsibilities with accuracy

and speed under the pressure of time-sensitive deadlines;

Understand and follow oral and/or written policies, procedures and

instructions;

Communicate effectively both orally and in writing;

Use logical and creative thought processes to develop solutions

according to written specifications and /or oral instructions.

Knowledge of:

Idahocode relative to duties and responsibilities;

County department functions and relationship to one another;

Operation and routine maintenance of standard and specialized office

equipment;

Operate and be accurate in the use of personal computer including

software applications appropriate to assigned duties;

Time management practices;

Planning and organizational skills;

English grammar, spelling, punctuation and composition;

Customer service practices and procedures including good phone

etiquette;

County government administrative practices and procedures;

Current office practices and procedures.

Acceptable Experience and Training

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