Legal Administrative Assistant

Aston Carter • Overland Park, KS • 12h ago

Job Title: Legal Administrative AssistantJob Description

The Legal Administrative Assistant is integral to providing comprehensive administrative support for the Legal Department, Company Officers, and other departments as needed. This role demands multitasking capabilities and discretion in handling highly confidential matters.

Responsibilities

Provide administrative support and assistance for the legal department, including maintaining visual compliance, handling Department of Insurance (DOI) Complaints, DOI Data Requests, Audits, Small Group Reporting, managing lawsuits, carrier audits, record requests and subpoenas, corporate DOI licensing, corporate Secretary of State licensing, corporate maintenance, and updating and maintaining the Master Filing/Renewal calendar.

Assist with contracts and maintain related files.

Update and maintain Legal Department folders.

Offer administrative support for Executives, including attorney licensing/continuing legal education (CLE), assisting with meetings for executive team and management staff, communicating with event coordinators, managing executive projects, keeping track of executives' schedules, and maintaining meeting room schedules.

Notarize documents for staff as needed.

Serve as the Supply Coordinator for the executive area by maintaining supplies and communicating needs to Office Services.

Order, prepare, distribute, and mail/deliver cards for special occasions such as agent birthdays.

Essential Skills

Minimum 2 years of corporate or professional office experience, providing full-time administrative and/or secretarial assistance.

Ability to handle confidential material judiciously.

Above-average writing skills, including composition of business correspondence.

Professional communication skills.

Additional Skills & Qualifications

Experience in health insurance administration is preferred.

Experience in a legal department or law office administration is preferred.

Computer literacy with intermediate-level proficiency in software programs such as Word, Excel, Adobe, Outlook, or their equivalents is preferred.

High School Diploma or equivalent is required.

An Associate or professional degree from an accredited college or university is preferred.

Work Environment

The position is 100% in-office, with a flexible schedule of either 8:00 AM to 4:00 PM or 8:30 AM to 4:30 PM, working a total of 37.5 hours per week. The role emphasizes work-life balance.

Job Type & Location

This is a Contract to Hire position based out of Overland Park, Kansas.

Pay and Benefits

The pay range for this position is $25.00 - $28.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Overland Park,KS.

Application Deadline

This position is anticipated to close on Sep 5, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

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