Executive Administrative Assistant I

L. L. Bean, Inc. • Freeport, ME • 1d ago

At L.L.Bean, we believe the outdoors brings out the best in all of us. We are committed to fostering a culture of belonging and creating safe, inclusive spaces where everyone feels welcome-both here and Outside. We value individual differences and are dedicated to maintaining an inclusive work environment where everyone can bring the best of their experience and talents and truly thrive.

In this important role, you will provide administrative support to members of our Marketing senior leadership team.

Position Purpose: Performs advanced, diversified, and confidential administrative duties supporting Unit Vice President. Requires discretionary judgment and considerable knowledge of company organization, policy, and personnel to accomplish work assignments. Responsibilities:

Organizes administrative workflow, prioritizing assignments and contacts.

Coordinates, processes, and edits data from a variety of sources. Prepares reports and presentations, creating supporting charts, graphs, and spreadsheets.

Researches and prepares information for special projects, as requested.

Screens and directs incoming calls, correspondence, and visitors. Responds to questions and resolves problems.

Routes and answers routine correspondence to Vice President. Composes and edits correspondence on behalf of Vice President.

Operates standard office equipment such as laptop, printer, appropriate software packages, and web applications, etc.

Schedules and coordinates meetings, travel arrangements, and department functions ensuring Vice President meets commitments. Calculates and submits expense reports as necessary.

Establishes and maintains department records, publications; and confidential files/materials.

Monitors office supplies and initiates orders as needed.

Performs additional related duties as requested.

Health and Safety Requirement: Every employee is responsible for contributing to a safe and healthy workplace. Employees are expected to be active participants in health and safety by following all safety policies and procedures, reporting unsafe conditions or at-risk behaviors to leadership, and conducting work in a safe manner. Those in a leadership role are also expected to model safe behaviors, evaluate risk, and ensure that risks are reduced to acceptable levels.

Skills & Qualifications:

Associate's degree/3+ years of relevant experience required

Proficiency in Microsoft Office suite (Excel, Word, PowerPoint, Outlook, Teams, OneNote, OneDrive)

Familiarity with SharePoint

Ability to work with spreadsheets & presentations

Exceptional organizational, time management & prioritization skills

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