Administrative Assistant

Ada County Sheriff's Office • Boise, ID • 4d ago

This job was posted by https://idahoworks.gov : For more information, please see: https://idahoworks.gov/jobs/2421107

General Summary

Do you meet our minimum hiring standards?\ Checkhere{tabindex="0" target="_blank" rel="noopener" uw-rm-brl="PR" uw-original-href="https://adacounty.id.gov/sheriff/careers/hiring-standards-disqualifiers/" uw-rm-ext-link="" uw-rm-vglnk=""}before applying.

Works under general supervision to provide technical and responsible administrative assistance for the Jail Services Bureau management team; the incumbent possesses a high level of professionalism and confidentiality.

Essential Functions

Coordinates administrative support work with Jail Services

management team and works on their behalf;

Schedules meetings and conference rooms, updates calendars, and

creates meeting agendas;

Composes and edits letters, e-mails, and other correspondence;

Gathers and disseminates information about jail services, programs

and procedures;

Generates reports and audit documents for jail management review;

Update and maintain the Jail Staffing board and staff mailboxes

Conducts research and performs searches on computer databases;

Provides direct support and assistance to the Prison Rape

Elimination Act (PREA) Coordinator to ensure compliance with federal law;

Updates and maintains bureau intranet web pages;

Creates and maintains files according to agency records retention

schedule;

Coordinates, prioritizes, and ensures timely completion of multiple

projects;

Provides support in the maintenance of office equipment and business

systems;

Assists in trouble shooting inmate phone and visiting system and

works with vendor to resolve issues;

Prepares for and schedules jail inspections;

Coordinates access into the Jail facility for inspections and jail

tours;

Collaborates with agency legal department to ensure jail bureau

policies and procedures are being communicated;

Provide high level customer services to public and agency employees.

Assign and manage staff locker assignments in the JSB locker rooms.

ADDITIONAL FUNCTIONS

Assists the Captain and Lieutenants with special projects;

Performs related duties as required.

Job Requirements

Must possess a high school diploma or equivalent;

College course work in law enforcement administration, criminal

justice or related discipline preferred;

One year of previous clerical experience required;

Skill in delivering customer service;

Skill in coordinating projects;

Knowledge of office terminology, practices, procedures and

equipment;

Knowledge of English grammar, spelling, punctuation and formatting;

Knowledge of personal computers and word processing, spreadsheet and

graphics applications;

Ability to establish and maintain records systems;

Ability to learn specialized computer applications;

Ability to handle complaints and problems courteously;

Ability to review documents for accuracy, completeness, and

compliance;

Ability to compile data and information for reports and compose

letters and memoranda;

Ability to communicate effectively verbally and in writing;

Ability to maintain confidentiality;

Ability to follow written and verbal instructions;

Ability to work independently and as part of a team to accomplish

goals;

Ability to work under own initiative and utilize independent

judgement;

Ability to maintain effective relationships with department staff,

other agencies and the public.

Ability to @type documents and correspondence with a high degree of

accuracy.

OTHER REQUIREMENTS

Must appear before an oral board and complete a polygraph and

background check prior to hire;

This position has been designated safety sensitive and therefore the

incumbent is subject to random drug testing.

Work Environment & Physical Demands

Work is performed primarily in an office environment and the

employee in this class is subject to inside environmental conditions;

Requires sitting at a desk for long periods of time, up to 8 hours,

and ability to lift up to 20 lbs.;

Much of the work is performed in and around the jail

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