NWDB Admin Asst.

Penobscot County Commissioners • Bangor, ME • 1d ago

This job was posted by https://joblink.maine.gov : For more information, please see: https://joblink.maine.gov/jobs/1245245

Job Summary:

This position will provide administrative support to the executive director of the Northeastern Workforce Development Board (NWDB).

The Administrative Assistant helps plan, coordinate, and execute local workforce board meetings, committee meetings, project committee meetings, grant planning, program reviews/evaluations and monitoring, and events including work on strategies for marketing and outreach through print, email, and social media.

Essential Duties/Responsibilities:

Prepares documentation for formal agreements.

Manages online social media platforms.

Manages the board/staff related calendars and sends out reminders.

Processes invoices and receipts for vendors and suppliers

Attends Board-related meetings and takes minutes for board/staff

related meetings.

Responds to emails and answering calls.

Types letters and reports as may be required from time to time.

Compiles and sends out bulk mailings.

Proofreads and makes copies of documents.

Assists in the planning and oversight of significant board related

events.

Makes reservations for various off-site business meetings

Relays internal emails to staff and stakeholders

Reserves equipment and conference rooms for presentations and

in-office meetings

Occasionally represents the NWDB at local meetings, taking notes and

debriefing the executive director.

Aids executive director in compiling and organizing workforce

program monitoring efforts, including file reviews and participant interviews.

Works closely with all project partners to assure successful

completion of the project.

Other duties as assigned.

Knowledge/Skills/Experience Required:

Excellent time management skills

Strong inclination for customer service

Excellent interpersonal skills

Ability to multitask

Ability to pay attention to detail

Creative thinking

Proper compositional practices

Excellent phone etiquette

Familiarity with office equipment

Strong organizational skills

Polite, clear and compelling communication skills

Type 55 words per minute

Ability to maintain website information

Education/Work Experience

Bachelors Degree in field of professional administration or four years combined education/work experience. Preference given to those candidates with administrative work experience in workforce development field

Certifications, Licenses, Registration:

Valid drivers license

Physical Demands/Conditions/Requirements:

While performing the duties of this position, employee is regularly required to stand, sit, talk, hear and use hands and fingers to operate a computer and telephone keyboard. Light to moderate lifting is required (up to 30 lbs.)

Work Environment:

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Occasional travel required.

Penobscot County provides equal opportunity to all qualified employees and applicants for employment and prohibits discrimination and harassment of any @type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

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