Administrator

Aston Carter • Savage, MN • 4h ago

Job Title: AdministratorJob Description

The primary purpose of this role is to provide comprehensive administrative support to the district, encompassing clerical, receptionist, purchasing duties, and project-based work.

Responsibilities

Field incoming calls and transfer them to the appropriate associate, answering all routine and non-routine questions, or taking messages and directing them to the appropriate contact.

Type and design general correspondences, memos, charts, tables, graphs, business plans, and reports using Microsoft Office.

Schedule and organize activities such as meetings, travel arrangements, food orders, and department activities for members at the Savage location.

Greet visitors at the front desk, ensuring they sign in and out of the visitor logbook, and contact the associates they are visiting.

Purchase supplies for the production shop and warehouse when required.

Stock breakroom and conference room supplies daily.

Manage office supply inventory and order supplies as needed.

Sort and distribute mail for various departments daily.

Confirm if any voicemails were received and direct them to the appropriate person via email or follow up verbally.

Set up and run reports within the Trend system as requested.

Work independently and within a team on special, nonrecurring, and ongoing projects.

Collaborate with the production scheduler to build work order packets with assembly drawings and labels daily.

Essential Skills

High school diploma/GED required.

1-3 years of administrative support experience with the ability to handle multiple projects and details simultaneously.

Proficient in self-direction, tact, diplomacy, and maintaining a clear, courteous, and professional manner.

High level of interpersonal skills to handle sensitive and confidential situations.

Proficient knowledge in Microsoft Suite, including Excel for tracking expenses and spreadsheets, and for word processing, reports, databases, and presentations.

Additional Skills & Qualifications

Experience in front desk and data entry roles.

Work Environment

The work environment is 100% onsite with core hours from 7 AM to 4 PM, offering flexibility in start and end times. The company is family-focused, providing flexibility on work hours and an hour-long lunch break.

Job Type & Location

This is a Contract to Hire position based out of Savage, Minnesota.

Pay and Benefits

The pay range for this position is $18.00 - $21.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Savage,MN.

Application Deadline

This position is anticipated to close on Aug 25, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

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