Accounting Office Assistant

Aston Carter • Carlsbad, CA • 22h ago

Job Title: Accounting Office AssistantJob Description

We are seeking a dedicated Human Resources Coordinator to support the daily operations of our HR department. This critical role will involve assisting the HR Manager with various human resource functions such as full cycle recruitment, benefits, record maintenance, HRIS, employee relations, training, and payroll. Strong attention to detail, organizational skills, and exceptional customer service skills are required.

Responsibilities

Coordinate the full cycle recruiting process, including managing job postings, scheduling phone screens, interviews, and new hire orientation.

Manage company training files, including new hire and ongoing training, collaborating with department managers to ensure on-the-job training is completed and documented, and updating training programs as necessary.

Update the Training Matrix for HSE & Document Control.

Manage front desk operations and assist customers and visitors.

Provide excellent customer service to employees with HR-related questions and concerns to foster a positive workplace.

Assist employees and guests with building access badges.

Coordinate employee appreciation and engagement programs/events.

Create customer invoices daily, verify pricing and quantities, and promptly address any discrepancies.

Support the Accounting Department with billing.

Process customer credit card orders and credit memos related to customer invoices as needed.

Perform ad hoc tasks as required.

Maintain a positive working environment.

Promote a safe working environment.

Essential Skills

2-4 years of experience in an HR-related role or an Associate's degree with an emphasis in HR and 1 year of related experience.

Proficiency with Microsoft Office software applications including Excel, Outlook, PowerPoint, Word, SharePoint.

Experience working with an HRIS is highly preferred.

Demonstrated ability to communicate well with all levels of employees, customers, and visitors.

Ability to maintain the highest level of confidentiality and ethical behavior.

Current knowledge of federal and state laws and regulations.

Additional Skills & Qualifications

Bilingual Spanish desired but not required.

Positive attitude with strong interpersonal and communication skills, both written and verbal.

Work Environment

The role operates on a Monday to Friday schedule, from 8:00 AM to 5:00 PM, with a 1-hour lunch break. The position is within the Human Resources/Finance department and reports to the HR Manager. The work environment promotes a positive and safe atmosphere where collaboration and customer service are prioritized.

Job Type & Location

This is a Contract position based out of Carlsbad, California.

Pay and Benefits

The pay range for this position is $22.00 - $29.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Carlsbad,CA.

Application Deadline

This position is anticipated to close on Aug 28, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

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