Job Description
UW Medicine works to improve the health of the public by advancing medical knowledge, providing outstanding primary and specialty medical care to people of the region, and preparing tomorrow's physicians, scientists and other health professionals. The office of Academic Appointments and Compensation (AAC) is a comprehensive unit serving 31 academic departments and Dean's Office units. The School's clinicians provide clinical services through two practice groups, The University of Washington Physicians (UWP) and Children's University Medical Group (CUMG), which are separate, non-profit corporations. The school has numerous affiliations with other entities such as Seattle Children's Hospital, the Fred Hutchinson Cancer Center and the Seattle Veteran's Administration. Appointments, promotions and other academic personnel actions for the School's faculty are managed within UW Medicine's Business and Operations Management.
The Office of Academic Appointments and Compensation (AAC) currently has an outstanding opportunity for a Compensation Analyst. This position will require a range of responsibilities to provide seamless customer service to SoM academic departments. The Compensation Analyst will play a key role in AAC, exercising discretion and independent judgment, by providing guidance to chairs, administrators, and staff on issues related to compensation, recruitment, appointment, and promotion of School of Medicine (SoM) faculty. The Compensation Analyst will report directly to the Senior Manager, Data Analytics and Compensation. The position will handle matters requiring review and analysis, and discretion in effecting, executing, and discharging personnel functions in the School of Medicine Information Systems. The SoM's faculty database carries many complexities in working with and interpreting multisource financial data. This position will have primary responsibility over the compensation, data integrity and reporting of academic personnel and faculty in multiple sources. This position will be highly analytical, resourceful, customer-focused, team-oriented, and have the ability to work independently under time constraints to meet deadlines. This position is expected to understand, interpret, and apply appropriate policy, procedure and required HR laws and regulations.
The AAC office serves as the primary academic human resources service center for SoM chairs, administrators and staff including those at UWP/CUMG and closely affiliated institutions. Faculty decisions are influenced on a daily basis by independent judgement, analysis, review and decision-making related to the interpretation and application of complex, multiple source policies and procedures. SoM staff rely on this unit for direction and guidance. If specialized knowledge of policy and procedures of the University, School, UWP/CUMG and closely affiliated institutions are not provided, including compensation, appointment, promotion, salary issues and compliance regulations, a significant negative effect could occur.
The role of the Compensation Analyst is vital to the School's compensation information for SoM faculty in Workday, Faculty Information System (FIS) and other sources. This role will work closely with the Senior Manager, Data Analytics and Compensation to review, analyze, validate, and approve employee compensation and other actions within the system for the entire School of Medicine population.
DUTIES AND RESPONSBILITIES
This position requires significant organization, problem-solving, project management and communication skills with frequent and substantive interactions within and outside of the Office of Academic Appointments and Compensation. Individual initiative, solid judgement, discretion regarding sensitive and confidential matters and superior customer service skills are all necessary for the tasks assigned. This position requires accuracy, efficiency, flexibility, creativity, and a desire to serve multiple interested parties, while working within UW regulations.
Compensation - 70%
Analyze, review and approve compensation requests submitted for authorization to ensure compliance with UW and SoM regulations.
Guide, review and approve compensation actions for designated department(s): Retentions, Administrative Supplements (ADS), Temporary Pay Supplement (TPS), Monthly Additional Compensation (MAC), Quarterly Additional Compensation (QAC), and Semi-Annual Additional Compensation (SAAC).
Primary advisor for the Department's chair, administrators, directors, and departmental staff with regard to all aspects of academic compensation for designated departments.
Analyze and review faculty total compensation; resolve salary discrepancies for designated departments.
Transact on faculty HR actions in Workday (the UW HR/P system), and the School of Medicine Change Transaction Memorandum (CTM) following the timelines and expectations of payroll, central campus, School of Medicine and practice plans.
Develop resources, templates, and best practices and strategies related to compensation actions.
Prepare required documentation to support approval of various compensation actions.
Data Analysis and Surveys - 20%
Under the direction of the Senior Manager, Data Analytics and Compensation, assist with analysis and reporting of comprehensive compensation data to entities external to the SoM ensuring the accuracy and completeness of the data presented. Such entities include, but are not limited to are: American Associate of Medical Colleges (AAMC), ECG Management Consultants, Fred Hutch Cancer Care (FHCC), Harborview Medical Center (HMC), Howard Hughes Medical Institute (HHMI), Medical Group Management Association (MGMA), SullivanCotter, UWP/CUMG, UW Medicine Primary Care (UWMPC), University of Washington Medical Center (UWMC), and Veteran Affairs (VA).
Maintain SoM academic personnel data integrity. Continually analyze, audit, and review data elements within Workday and the SoM Faculty Information System to ensure accuracy of data within both systems. These include, but are not limited to, academic titles and (AAMC) rank, salary, additional compensation, alternate salary caps and dates.
Complete Compensation Cap Analysis and Reporting. Under the direction of the Senior Manager, Data Analytics and Compensation, run monthly compensation cap reports and track issues through to resolution. Ensure that accurate alternate cap compensation information is accurately captured in the SoM Faculty Information System (FIS).
Produce standard financial summaries, statistical reports, rosters and lists. Assist in the development of additional reports as needed.
Provide analysis of data as needed; select datasets; download data; manipulate information using Excel in order to look at trends or respond to specific inquiries.
Responsible for other ad-hoc data and analysis requests as needed.
Other projects and related duties - 10%
Review data discrepancies between various systems and work with interested parties to implement changes to clean up the data.
Complete special projects for the Senior Manager, Data Analytics and Compensation, director, associate dean, dean and executive leadership.
Conduct continuous performance improvement to identify and implement efficiencies and develop resources.
Other duties as assigned.
MINIMUM REQUIREMENTS
Bachelor's degree in Human Resources Management, Business Administration or related field.
Two years' work experience, preferably in human resources or academic environment, where the following knowledge and skills are achieved:
ADDITIONAL REQUIREMENTS
Demonstrated commitment to diversity and contributing to an inclusive working and learning environment.
Strong customer service skills with ability to maintain a positive attitude.
Thorough knowledge of HR policies, procedures, principles and practices.
Detail oriented with ability to identify issues and trends as well as correct errors, typos, or discrepancies.
Ability to handle sensitive and confidential information with tact, discretion, diplomacy and maintain strict confidentiality.
Ability to thrive while working with a high volume of work and critical, time sensitive deadlines.
Proficiency with various computer programs and databases, including but not limited to Microsoft Word, Access, and PowerPoint
Expert knowledge of Excel.
Excellent communication skills (written and oral), and strong interpersonal skills; ability to maintain a calm demeanor under pressure and communicate effectively at all levels within an organization.
Highly organized, demonstrate ability to multi-task in a consistently fast paced environment in an organized and efficient manner.
Self-motivated, flexible, creative, ability to prioritize and be solutions orientated.
Ability to creatively solve problems in order to meet goals and objects.
Ability to interpret and apply complex state or public agency policies and procedures.
Management of academic human resources processes, including faculty compensation and human resources management.
DESIRED QUALIFICATIONS
Prior work experience at the UW and/or in higher education strongly preferred.
Working knowledge of UW School of Medicine compensation structure including institutional compensation policies/procedures.
Working knowledge of Health Sciences colleges and departments and systems.
Understanding of School of Medicine academic appointment and compensation processes.
Ability to plan and manage multiple projects with competing priorities.
Demonstrated strong service-oriented work ethic and personal responsibility.
Compensation, Benefits and Position Details
Pay Range Minimum:
$78,000.00 annual
Pay Range Maximum:
$89,592.00 annual
Other Compensation:
-
Benefits:
For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/
Shift:
First Shift (United States of America)
Temporary or Regular?
This is a regular position
FTE (Full-Time Equivalent):
100.00%
About the UW
Working at the University of Washington provides a unique opportunity to change lives - on our campuses, in our state and around the world.
UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.
Our Commitment
The University of Washington is proud to be an affirmative action and equal opportunity employer (https://hr.uw.edu/eoaa/) . All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.
To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu .
Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law (https://app.leg.wa.gov/RCW/default.aspx?cite=28B.112.080) .
University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.
