Accounting Specialist
General Information
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City
Chicago, Oak Brook
State/Province
Illinois
Country
United States
Department
ACCOUNTING
Date
Wednesday, August 20, 2025
Working time
Full-time
Ref#
20036341
Job Level
Individual Contributor
Job Type
Experienced
Job Field
ACCOUNTING
Seniority Level
Associate
Currency
USD - United States - US
Annual Base Salary Minimum
39,900
Annual Base Salary Maximum
79,800
The salary range above represents the low and high end in the local currency of Xerox's salary range for this position and is reflected in an annualized amount. Actual salaries will vary based on factors including, but not limited to, geographic location, market competition, and/or the successful applicant's education, experience, knowledge, skills, and abilities. The range listed is just one component of Xerox's total compensation package for employees. Employees are also afforded a comprehensive suite of benefits, to view those details please visit Xerox Careers for your applicable country. If you are not reviewing this job posting on Xerox Careers (https://xerox.avature.net/en\US/careers) , we cannot guarantee the validity of this posting. For a list of our current internal postings, please visit Xerox Careers (https://xerox.avature.net/en\US/careers) .
Description & Requirements
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About Xerox Holdings Corporation
For more than 100 years, Xerox has continually redefined the workplace experience. Harnessing our leadership position in office and production print technology, we've expanded into software and services to sustainably power the hybrid workplace of today and tomorrow. Today, Xerox is continuing its legacy of innovation to deliver client-centric and digitally-driven technology solutions and meet the needs of today's global, distributed workforce. From the office to industrial environments, our differentiated business and technology offerings and financial services are essential workplace technology solutions that drive success for our clients. At Xerox, we make work, work. Learn more about us at www.xerox.com .
Position Summary:
The Accounting Specialist plays a vital role in ensuring the accuracy, timeliness, and integrity of our accounts payable operations. This individual will be primarily responsible for processing accounts payable entries related to drop ship and expense invoices, managing employee expense reports, and reviewing and coding company credit card transactions. The ideal candidate is detail-oriented, organized, and thrives in both independent and team-oriented environments. A passion for continuous learning, strong customer service skills, and the ability to communicate effectively are essential for success in this role.
Key Responsibilities:
Process and record accounts payable transactions for drop ship and expense invoices, ensuring accuracy and proper coding according to company policies.
Review, verify, and process employee expense reports, confirming compliance with company guidelines and resolving discrepancies as needed.
Review and code company credit card transactions, collaborating with employees to ensure timely and accurate allocation to appropriate accounts and cost centers.
Assist with the month-end close process by ensuring all AP entries and expense-related transactions are complete and accurate.
Respond promptly and professionally to internal and external inquiries related to accounts payable and expense management.
Work closely with the sales support team and other internal associates to identify, investigate, and resolve issues related to AP entries, expense reports, and credit card transactions.
Maintain confidentiality, integrity, and security of sensitive financial data at all times.
Support process improvement initiatives and participate in special projects as assigned by Accounting leadership.
Qualifications:
Bachelor's degree in Accounting, Finance, or related field preferred. Equivalent work experience will be considered.
Demonstrated experience coding and processing accounts payable transactions, including drop ship and expense invoices.
Familiarity with expense report review and credit card transaction coding is highly desirable.
Strong proficiency with Excel (basic to intermediate functions, VLOOKUP required); experience with ERP systems such as Acumatica or other Windows-based platforms is a plus.
Exceptional attention to detail and a commitment to accuracy in all work performed.
Excellent critical thinking and problem-solving skills, with the ability to analyze data and resolve discrepancies independently.
Outstanding verbal and written communication skills, capable of interacting professionally with colleagues, vendors, and other stakeholders.
Exceptional customer service orientation and a drive to meet internal and external client needs.
Highly organized, adept at managing multiple priorities and deadlines in a fast-paced environment.
Demonstrated ability to work both independently and collaboratively as part of a team.
Motivated to continually learn and adapt to new systems, technologies, and processes.
Core Competencies:
Strong sense of urgency in problem-solving, meeting deadlines, and achieving critical goals.
High degree of organization and ability to multitask effectively.
Excellent communication and interpersonal skills.
Commitment to superior customer service and building positive professional relationships.
Flexibility and adaptability, with a willingness to embrace new challenges and continuous improvement.
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Xerox is an Equal Opportunity Employer and considers applicants for all positions without regard to race, color, creed, religion, ancestry, national origin, age, gender identity, sex, marital status, sexual orientation, physical or mental disability, use of a guide dog or service animal, military/veteran status, citizenship status, basis of genetic information, or any other group protected by law. Learn more at www.xerox.com and explore our commitment to diversity and inclusion: https://www.xerox.com/en-us/jobs/diversity People with disabilities who need a reasonable accommodation to apply or compete for employment with Xerox may request such accommodation(s) by sending an e-mail to XeroxStaffingAdminCenter@xerox.com. Be sure to include your name, the job you are interested in, and the accommodation you are seeking.
