Administrative Assistant 1 - Alfred State College

Alfred State College • Alfred, NY • 4h ago

Alfred State College Location: Alfred, NY Category: Classified Posted On: Tue Aug 19 2025 Job Description: The Student Engagement Department at Alfred State College seeks a highly organized and motivated Administrative Assistant 1 to provide professional office support that enhances student involvement, leadership development, and campus life initiatives. This position plays a key role in ensuring the smooth operation of daily departmental activities and serves as a primary point of contact for students, staff, faculty, and external partners.Administrative Assistants ensure the efficient operation of an office by performing a wide range of administrative tasks related to correspondence, files, and calendar management; work coordination; customer service; fielding of questions; information gathering; and compilation of reports. These positions are found in virtually all State agencies.DISTINGUISHING CHARACTERISTICS:Administrative Assistant 1: Establish office procedures; design filing systems; implement policies and procedures; maintain efficient work flow; resolve day-to-day operational problems; respond to phone calls; sort mail; organize, expedite and follow up on projects; and coordinate information flow by acting as liaison among executives, staff, other employees and the public. Levels in this series are distinguished by an overall evaluation of the following factors: breadth of duties performed; independence of operation; reporting relationship; size and scope of office; and supervisory responsibilities.Full performance level; under the supervision of higher-level staff, performs many support tasks but level of involvement is limited by the tasks being performed or by the size and scope of the program supported. Incumbents usually work for administrators, technical or program staff who generally give some direction in setting priorities and answering questions.The tasks performed are part of a broad responsibility which requires that the Secretary be aware of virtually everything happening in the organizational unit. The typical position requires knowledge of the organizational @context of the unit and the agency and the program with which it is associated.Critical distinctions between Administrative Assistant 1 and Office Assistant are the former's responsibility for serving as the principal administrative support position in an office; organizing and coordinating administrative activities; and directing the information flow.ILLUSTRATIVE DUTIES:Answers telephone and gives information to callers, takes messages, and transfers calls to appropriate individuals. Greets visitors or callers and handles their inquiries; or directs them to the appropriate persons. Opens, reads, routes, and distributes incoming mail or other materials and answers routine letters. Sets up and manages paper and electronic filing systems. Uses various information technology applications such as email, database, and word processing. Operates office equipment such as printers, scanners, and copiers; and arranges for repairs when equipment malfunctions. Creates, maintains, and enters information into databases. Maintains scheduling and event calendars. Schedules and confirms appointments for clients, customers, or supervisors. Coordinates conferences, meetings, or special events, such as luncheons or graduation ceremonies. Makes travel arrangements for staff. Completes forms in accordance with agency procedures. Makes copies of various documents, places them in proper files, and distributes them to appropriate staff. Locates and attaches appropriate files to incoming correspondence requiring replies. Composes, @types, and distributes meeting notes, correspondence, and reports. Provides services to customers, such as order placement or account information. Reviews work done by others to check for correct spelling and proper grammar, ensures that office format policies are followed, and recommends revisions. Sear

Similar Jobs

Administrative Assistant 1 - Alfred State College

Alfred State College • Alfred, NY • 4h ago

Management & Administrative

4h ago

Go to Apply

Administrative Assistant to the Presidents Office

Alfred University • Alfred, NY • 1w ago

Management & Administrative

The Administrative Assistant performs a variety of administrative duties in support of the Office of the President. The Administrative Assistant must demonstrate organizational and interpersonal, written, and verbal skil...

1w ago

Go to Apply

Administrative Assistant I - Alfred State College

Alfred State College • Alfred, NY • 1w ago

Management & Administrative

Alfred State College Location: Alfred, NY Category: Classified Posted On: Fri Aug 8 2025 Job Description: The Physical and Life Sciences department is seeking an experienced Administrative Assistant to join our team!Admi...

1w ago

Go to Apply

2025003 District Mail Courier

Hornell City School District • Hornell, NY • 1w ago

Management & Administrative

Position(s): District Mail Courier Job Qualifications Description: Part-Time, 2-3 hours per day, handles mail between district buildings as well as to/from the post office. Position Effective: As soon as an appropriate c...

1w ago

Go to Apply

Retail Sales Associate

Harbor Freight Tools • Hornell, NY • 10h ago

Retail & Hospitality

167716BRPosting Title:Retail Sales AssociateJob Description: A Retail Sales Associate (part-time) is a valued member of a high performing team who is empowered & equipped to do their job. You will know why your work...

10h ago

Go to Apply

Nurse Supervisor

Oak Orchard Health • Hornell, NY • 1d ago

Hospital & Medical

Nurse Supervisor Hornell, NY ( http://maps.google.com/maps?q=7309+Seneca+Road+North+Suite+1+Hornell+NY+USA+14843 ) Description Nurse Supervisor Hornell, NY Description The role of the Nurse Supervisor will be to lead the...

1d ago

Go to Apply

Copy of HOTEL LAUNDRY ATTENDANT

Indus Hospitality Group • Hornell, NY • 2d ago

Retail & Hospitality

Copy of HOTEL LAUNDRY ATTENDANT Hornell, NY ( http://maps.google.com/maps?q=1060+State+Rt+36+Hornell+NY+USA+14843 ) Description Summary The Hotel Laundry Attendant is responsible for the overall cleanliness, sorting, was...

2d ago

Go to Apply

Experienced Carpenter

Bajus Construction • Canaseraga, NY • 3d ago

Experienced Carpenter Bajus Construction Inc. was established in 1999 and specializes in the installation of Architectural Millwork. We work predominantly in the Livingston and Monroe Country areas. Our Carpenters report...

3d ago

Go to Apply

Maintenance Mechanic/Electrical 2nd

Phillips Angelica Forest Products • Angelica, NY • 3d ago

Retail & Hospitality

We are looking for a Maintenance Mechanic with Electrical experience Job Type: Full-time, hourly position Wage: $19-$30hr Paid depends on experience and skills Job Location: Angelica, NY Department: Operations Support TI...

3d ago

Go to Apply

Plant Electrician- Angelica, NY

Phillips Angelica Forest Products • Angelica, NY • 3d ago

Manufacturing & Warehouse

Plant Electrician- Angelic, NY Job details Hourly $21 - $32 an hour based on experience, skill sets and abilities Job Type Full-time Plant Electrician- Angelic, NY- job post 54 Closser Ave. Angelica, NY 14709 $21 - $32 a...

3d ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.