Administrative Assistant I - Alfred State College

Alfred State College • Alfred, NY • 3d ago

Alfred State College Location: Alfred, NY Category: Classified Posted On: Fri Aug 8 2025 Job Description: The Physical and Life Sciences department is seeking an experienced Administrative Assistant to join our team!Administrative Assistants ensure the efficient operation of an office by performing a wide range of administrative tasks related to correspondence, files, and calendar management; work coordination; customer service; fielding of questions; information gathering; and compilation of reports. These positions are found in virtually all State agencies.DISTINGUISHING CHARACTERISTICS:Administrative Assistant 1: Establish office procedures; design filing systems; implement policies and procedures; maintain efficient work flow; resolve day-to-day operational problems; respond to phone calls; sort mail; organize, expedite and follow up on projects; and coordinate information flow by acting as liaison among executives, staff, other employees and the public. Levels in this series are distinguished by an overall evaluation of the following factors: breadth of duties performed; independence of operation; reporting relationship; size and scope of office; and supervisory responsibilities.Full performance level; under the supervision of higher-level staff, performs many support tasks but level of involvement is limited by the tasks being performed or by the size and scope of the program supported. Incumbents usually work for administrators, technical or program staff who generally give some direction in setting priorities and answering questions.The tasks performed are part of a broad responsibility which requires that the Secretary be aware of virtually everything happening in the organizational unit. The typical position requires knowledge of the organizational @context of the unit and the agency and the program with which it is associated.Critical distinctions between Administrative Assistant 1 and Office Assistant are the former's responsibility for serving as the principal administrative support position in an office; organizing and coordinating administrative activities; and directing the information flow.ILLUSTRATIVE DUTIES:- Answers telephone and gives information to callers, takes messages, and transfers calls to appropriate individuals.- Greets visitors or callers and handles their inquiries; or directs them to the appropriate persons.- Opens, reads, routes, and distributes incoming mail or other materials and answers routine letters.- Sets up and manages paper and electronic filing systems.- Uses various information technology applications such as email, database, and word processing.- Operates office equipment such as printers, scanners, and copiers; and arranges for repairs when equipment malfunctions.- Creates, maintains, and enters information into databases.- Maintains scheduling and event calendars. Schedules and confirms appointments for clients, customers, or supervisors.- Coordinates conferences, meetings, or special events, such as luncheons or graduation ceremonies. Makes travel arrangements for staff.- Completes forms in accordance with agency procedures.- Makes copies of various documents, places them in proper files, and distributes them to appropriate staff.- Locates and attaches appropriate files to incoming correspondence requiring replies.- Composes, @types, and distributes meeting notes, correspondence, and reports.- Provides services to customers, such as order placement or account information.- Reviews work done by others to check for correct spelling and proper grammar, ensures that office format policies are followed, and recommends revisions.- Searches for information using such sources as the internet.- Manages projects or contributes to committee or team work.- Mails various items including letters, reports, and promotional materials; and prepares packages and arranges for them to be shipped.- Orders and distributes supplies.- Creates

Similar Jobs

Administrative Assistant to the Presidents Office

Alfred University • Alfred, NY • 3d ago

Management & Administrative

The Administrative Assistant performs a variety of administrative duties in support of the Office of the President. The Administrative Assistant must demonstrate organizational and interpersonal, written, and verbal skil...

3d ago

Go to Apply

2025003 District Mail Courier

Hornell City School District • Hornell, NY • 5d ago

Management & Administrative

Position(s): District Mail Courier Job Qualifications Description: Part-Time, 2-3 hours per day, handles mail between district buildings as well as to/from the post office. Position Effective: As soon as an appropriate c...

5d ago

Go to Apply

Planner Expediter

iNRCORE, LLC • Hornell, NY • 1d ago

DYCO ELECTRONICS - PLANNER We are looking for an experienced and detail-oriented Manufacturing Planner to join our team. The Manufacturing Planner will be responsible for coordinating and planning all production activiti...

1d ago

Go to Apply

2025004 Speech Language Pathologist(SLP)

Hornell City School District • Hornell, NY • 3d ago

Hospital & Medical

Position: Speech Language Pathologist (SLP) Job Qualifications Requirements: NYS Certification in Speech and Language Pathology Position Effective: As soon as an appropriate candidate is identified. Salary: Minimum start...

3d ago

Go to Apply

Hotel Housekeeper - Microtel Wellsville

Indus Hospitality Group • Wellsville, NY • 4d ago

Retail & Hospitality

Hotel Housekeeper - Microtel Wellsville Wellsville, NY ( http://maps.google.com/maps?q=30+W.+Dyke+St.+Wellsville+NY+USA+14895 ) Description Summary The Hotel Housekeeper is responsible for maintaining the cleanliness, or...

4d ago

Go to Apply

HOTEL GUEST SERVICES MANAGER - Microtel Wellsville

Indus Hospitality Group • Wellsville, NY • 4d ago

Retail & Hospitality

HOTEL GUEST SERVICES MANAGER - Microtel Wellsville Wellsville, NY ( http://maps.google.com/maps?q=30+W.+Dyke+St.+Wellsville+NY+USA+14895 ) Description Summary The Guest Service Manager is responsible for overseeing the f...

4d ago

Go to Apply

HOTEL FRONT DESK AGENT - Microtel Wellsville

Indus Hospitality Group • Wellsville, NY • 4d ago

Retail & Hospitality

HOTEL FRONT DESK AGENT - Microtel Wellsville Wellsville, NY ( http://maps.google.com/maps?q=30+W.+Dyke+St.+Wellsville+NY+USA+14895 ) Description Summary Responsible for performing a variety of guest service activities wh...

4d ago

Go to Apply

2025002 Bus Attendant

Hornell City School District • Hornell, NY • 5d ago

Position(s): School Bus Attendants Job Qualifications Applicants must meet Steuben County Civil Service requirements, Graduation from high school or possession of an equivalency diploma and one year of full time or equiv...

5d ago

Go to Apply

2025001 Teacher Aides

Hornell City School District • Hornell, NY • 5d ago

Position(s): Teacher Aides Job Qualifications Position Requirements: Applicants must meet Steuben County Civil Service requirements and have either two years of higher education OR a passing score on the Assessment of Te...

5d ago

Go to Apply

2024043 Elementary Teacher - 5th Grade

Hornell City School District • Hornell, NY • 5d ago

Position(s): Elementary Teacher - 5th Grade Job Qualifications NYS Certification in Education required Position Effective: September 1, 2025 Salary: Minimum starting salary of $44,559.00 plus additional credit for prior...

5d ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.