Administrative Support General

Aston Carter • Allen Park, MI • 8h ago

Job Title: Administrative Support General

Job Description

This role involves providing high-level administrative support to an executive director and their team, ensuring smooth operations and efficient management of time and resources. You will act as a liaison between the executive and various internal and external parties, handling correspondence, preparing reports, and coordinating meetings, appointments, and travel arrangements.

Responsibilities

Maintain the highest level of confidentiality regarding corporate and personal information.

Partner with the executive to ensure efficient and effective time management.

Serve as the executive's liaison to various internal and external parties.

Handle correspondence, prepare reports, and assist with creating presentations.

Manage calendars for the Executive Director and their direct reports.

Coordinate meetings, appointments, and travel arrangements.

Ensure the executives' preparedness for meetings and engagements.

Assist with events such as staff meetings, all-hands meetings, off-sites, and team gatherings.

Maintain and organize Outlook, communications, and folders as appropriate.

Participate as an adjunct member of the executive's leadership team.

Optimize travel arrangements based on the executive's travel needs and preferences.

Manage complex itineraries and complete related expense reports.

Coordinate interactions between the executive and employees when appropriate.

Assist with special projects for the Business Office.

Acknowledge the need for flexibility in scheduling across different time zones.

Continuously seek process improvement to increase productivity and efficiency.

Support onsite events when required.

Anticipate the needs of the executive and team, addressing issues proactively.

Essential Skills

Associate's degree or equivalent.

3+ years' experience as an executive assistant supporting executive leader(s).

Knowledge of administrative procedures, software applications such as Microsoft Office.

Excellent organizational skills, time management skills, and attention to detail.

Excellent writing, editing, and proofreading skills.

High degree of professionalism to maintain confidentiality.

Ability to work collegially within a team environment in an open concept office area.

Responsive self-starter who takes initiative in resolving issues or concerns.

Proactively assess risk and resolve issues before they become problems.

Experience working on multiple projects simultaneously while meeting deadlines.

Additional Skills & Qualifications

Experience in event planning and facility management.

Proficiency in Microsoft Excel, PowerPoint, SharePoint, Word, Visio.

Training coordination and business continuity/disaster recovery knowledge.

Pay and Benefits

The pay range for this position is $22.00 - $23.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Allen Park,MI.

Application Deadline

This position is anticipated to close on Sep 1, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

Similar Jobs

Access Optimization Consultant|Full Time

Henry Ford Health System • Detroit, MI • 8h ago

Management & Administrative

GENERAL SUMMARY: Under limited supervision from the Director, Operational Efficiency, or other senior leaders within System Ambulatory Operations, the Access Optimization Consultant is responsible for the facilitation of...

8h ago

Go to Apply

Administrative Support Associate III

Wayne State University • Detroit, MI • 8h ago

Management & Administrative

Administrative Support Associate III Wayne State University is searching for an experiencedAdministrative Support Associate IIIat its Detroit campus location. Wayne State is a premier, public, urban research university l...

8h ago

Go to Apply

Aftermarket Parts Operations Manager

Ford Motor Company • Dearborn, MI • 9h ago

Management & Administrative

We are the movers of the world and the makers of the future. We get up every day, roll up our sleeves and build a better world together. At Ford, we're all a part of something bigger than ourselves. Are you ready to chan...

9h ago

Go to Apply

Manager, Marketing

Arab Community Center for Economic and Social Serv • Dearborn, MI • 10h ago

Management & Administrative

Manager, Marketing Department: Marketing & Communications Location: Dearborn, MI START YOUR APPLICATION ( https://apply.hrmdirect.com/resumedirect/ApplyOnline/Apply.aspx?req_id=3494902&source=3494902-CJB-0 ) Job...

10h ago

Go to Apply

Human Resources Coordinator

Aston Carter • Wayne, MI • 11h ago

Management & Administrative

Job Title: Human Resources Coordinator Job Description As a Human Resources Coordinator, you will serve as the Single Point of Contact (SPOC) for the National Attendance Program (NAP). You will ensure that FMLA, Medical...

11h ago

Go to Apply

Customer Service Representative

TEKsystems • Detroit, MI • 13h ago

Management & Administrative

Position Summary We are seeking a dedicated and customer-focused Customer Service Representative (CSR) to join our team. This role involves handling a high volume of inbound calls and assisting walk-in customers at our o...

13h ago

Go to Apply

Customer Service Representative

Percepta • Dearborn, MI • 13h ago

Management & Administrative

Description At Percepta, we deliver award-winning services for every stage of the automotive and mobility customer journey. As a Customer Service Representative (specializing in the automotive industry) working on-site i...

13h ago

Go to Apply

Sales Clerk

Coast Guard Community Services Command • Detroit, MI • 23h ago

Management & Administrative

OMB NO: 1625-0120 Expiration Date: 01/30/2025Announcement #: 6410 Opening Date: 18 August 2025 Pay Plan/Series/Pay Band: NF-2091-01 Closing Date: Until Filled Work Schedule: Part-Time (20-29 hr/wk) Position: Sales Clerk...

23h ago

Go to Apply

Procurement Practice Representative

Accenture • Detroit, MI • 1d ago

Management & Administrative

As the Procurement Practice Representative, you will be the main point of contact for the Technology Advisory service offering, your primary role will be to build and maintain strong relationships with your portfolio of...

1d ago

Go to Apply

Service Request Specialist

Corewell Health • Southfield, MI • 1d ago

Management & Administrative

Job Summary Receives customer requests for service on hospital facilities and equipment. Assesses and prioritizes problem, creates work order and routes to appropriate technician. Maintains work order system. Communicate...

1d ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.