Administrative Assistant / Front Desk

Kennedy-Donovan Center • New Bedford, MA • 5h ago

About KDC

At KDC we are on a mission to empower and support all people to meet their full potential in a world where every individual and family thrives, no matter the circumstances.

About this role:

KDC is looking for an Administrative Coordinator to provide administrative support to the Family Services and Foster Care programs to enable the provision of quality services.

Schedule: Monday - Friday, 8 am - 4:30 pm (Hybrid/Remote is NOT available for this role)

Qualifications:

Associate degree required and 2 years' experience within an office environment.

Valid Driver's License and reliable vehicle.

Excellent organizational, interpersonal and communication skills.

Computer proficiency and technical aptitude with the ability to utilize Microsoft Office Suite

Active Listening Skills and Critical Thinking Skills

Ability to be flexible in time management.

Physical Requirements:

Ability to sit for extended periods

Ability to lift 25 lbs.

Extensive computer and phone use required

Responsibilities:

Provide receptionist responsibilities, including phone coverage and greeting visitors.

Coordinates with the Vice President of Program Operations, Directors of Foster Care and Adult services regarding program needs, filing of records, and processing of program packets, letters, releases, assessment forms, medical records, communications, etc.

Assist with program needs, as necessary.

Assist with data entry.

Updates the emergency fact sheets in Share Point for each participant.

Process and document incoming and outgoing mail for agency management.

Assist with billing compliance at the program level i.e., managing vendors, petty cash, check requests, SmartData reports, credit card receipts, and monthly mileage reports.

Manage office supply orders and the ordering of program requests.

Compiles and files program records and storage of discharged data for destruction.

Participates and notes meeting minutes in team meetings and group and individual supervisions, as requested.

Assists in outreach and fundraising activities.

Champion the coordination of monthly recognitions and office activities, which include trainings and food service coordination for each event.

Perform other job-related responsibilities as assigned.

KDC values a diverse workforce. We are committed to a culture of equality and inclusivity that fosters dialog, innovation, compassion, respect, and collaboration. All qualified applicants will receive consideration for employment regardless of race, ethnicity, age, religion, national origin, sex, sexual orientation, gender identity, veteran status, disability status, neurodiversity, or any other protected characteristic outlined by federal, state, or local laws. Your uniqueness drives our excellence!

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