Executive Administrator

NVIDIA • Santa Clara, CA • 5d ago

Are you a person who thrives in a dynamic organization where you can fully utilize your skills and experience? We are now looking for an experienced and reliable Executive Administrative Assistant to provide general administration and project management support to Executive Staff members and their respective teams. The ideal candidate is highly self-motivated, professional, and capable of managing their work and prioritizing tasks in rapidly changing environment.

What you'll be doing:

In this role you will support 2 Vice President level executives and their teams to:

Schedule meetings & maintain calendars

Act as the administrative point of contact between the executives and internal/external clients

Balance multiple priorities and requests with appropriate attention to detail, follow up and confidentiality

Work individually and with team members to plan and coordinate detailed logistics for events and conferences, including meetings with customers and partners involving webcasting and presentations

Maintain an organized system of paper and electronic documents, contact lists, email, and phone records

Provide travel itinerary and expense report support

Manage and coordinate service contracts and invoices for a variety of functional groups as well as work on special projects as needed

Maintain email aliases, org charts, invoice tracking, office supplies, etc as well as plan, schedule and handle general meetings and celebrations

Oversee space plans and facilities requirements

Provide support to executives outside of normal business hours as necessary

Work onsite at our Santa Clara headquarters campus

What we need to see:

BA degree or equivalent experience

5 years of experience as an Executive Administrative Assistant reporting directly to senior management

Strong organizational, project management and analytical skills with strong multi-tasking abilities

Demonstrated ability to work productively in a dynamic high-tech environment

Advanced MS Office, Outlook and WebEx capability, including scheduling management for individuals and teams, building PowerPoint presentations, manipulating data in Excel, generating memoranda in Word, and preparing reports

Professional level written and verbal communication skills

Ability to handle sensitive information with appropriate confidentiality

Self-motivated, creative, flexible and use good judgement to accomplish tasks on schedule with minimal direction and supervision

Be solution driven with a bias for action. Apply problem solving skills to work through conflict in an effective and professional manner to maintain productive working relationships

Ways to stand out from the crowd:

Experience using Workday

NVIDIA is widely considered to be one of the technology world's most desirable employers! We have some of the most forward-thinking and hardworking people in the world working for us. If you're creative and autonomous, we want to hear from you!

Your base salary will be determined based on your location, experience, and the pay of employees in similar positions. The base salary range is 96,000 USD - 161,000 USD.

You will also be eligible for equity and benefits (https://www.nvidia.com/en-us/benefits/) .

Applications for this job will be accepted at least until August 22, 2025.

NVIDIA is committed to fostering a diverse work environment and proud to be an equal opportunity employer. As we highly value diversity in our current and future employees, we do not discriminate (including in our hiring and promotion practices) on the basis of race, religion, color, national origin, gender, gender expression, sexual orientation, age, marital status, veteran status, disability status or any other characteristic protected by law.

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