Job Summary
The primary focus of this position is to provide comprehensive day-to-day administrative support for the Head of Data Sciences and Analytics (DSA) in the Chief Medical Office (CMO). Your strong communication and collaboration skills will help our global team run operations efficiently. You will be the key point of contact for administrative activities and execution.
The ideal candidate is a proactive, independent, and self-motivated administrative professional that contributes high-quality results coupled with wider business process thinking, planning and input, based on advanced knowledge of the business. The candidate must be able to prioritize and work independently while utilizing an extended network to answer questions outside of areas of expertise. The ability to identify problems and relevant issues in ambiguous situations and to handle multiple demands and priorities simultaneously are key competencies. The candidate should feel empowered to contribute new ideas, and foster enthusiasm and culture within the department. Excellent networking, interpersonal, and communication skills with an attention to detail are a must.
Job Responsibilities
Calendar Management & Coordination
Proactively maintain calendar for Head of Data Sciences and Analytics
Schedule and coordinate meetings and required logistics (e.g. Teams, conference rooms, catering, hotel accommodations), including face-to-face meetings on and/or offsite.
Handle highly confidential materials on a regular basis
Travel & Expenses
Proactively coordinate arrangements for complex, global business travel
Coordinate with local, global administrative partners to assist when leader is traveling to other Pfizer offices including securing office space, inclusive of all onsite support as needed
Prepare expense reports for approval, ensuring expenses are filed correctly and in a timely manner, complying with Pfizer Travel & Expense policies. Reconcile statements against actual travel expenses.
Daily Operations
Manage purchase orders from Ariba system and invoice tracking
Maintain and distribute up-to-date organizational contacts, professional records, training reports, and distribution lists, etc.
Support DSA leadership team meeting planning (hybrid and face-to-face) - including management of logistics for offsite leadership team meetings, global town halls or as requested, including reserving conference rooms, ensuring proper set-up and catering, coordinating with administrative support colleagues across the organization, and identifying cost-effective vendors.
Suggest and implement process improvements for administrative tasks carried out across the team and DSA organization
Assist with on-boarding of new hires, either colleague or contractor staff
Organize and maintain an online repository of documents to support daily business needs
Works in conjunction with network of CMO and DSA administrative support partners to ensure integrated and collaborative approach to support across the organization, align on best practices and business support deliverables.
Support DSA Operations team on projects as needed
Basic Qualifications
High School Diploma or equivalent (GED) or higher
A minimum of 8 years of experience in an administrative support role required
Prior administrative experience supporting senior leaders and experience supporting a large team managing multiple projects
Proven track record of executing administrative duties as outlined above
Expert knowledge and proficiency with general office procedures and programs within Microsoft Office (Outlook, Word, Excel, PowerPoint, Forms, Visio and SharePoint and SharePoint Design), PT&E, Ariba, Teams. Experience with graphic or video editing software (i.e. Canva), CoPilot, Power Automate and other AI tools is a plus.
Proven ability to balance tasks, activities and priorities for self and others
Ability to conduct all activities and make decisions that are in accordance with Company policies & SOPs, Pfizer Values & global regulatory and environmental guidelines
Preferred Qualifications
Consistent demonstration of Pfizer's values and Actionable Attitudes
Demonstration of an in-depth understanding of Pfizer organization structure
Organizational Relationships
Reports to Head of Data Sciences and Analytics
Works closely with DSA LT members, DSA Operations team, and other DSA, CMO, and cross-functional administrative partners
Other Requirements
Flexible work hours required: may require flexible work hours (early mornings, evenings and/or weekends, overtime) as needed. 10-15% travel as needed.
Non-Standard Work Schedule, Travel or Environment Requirements
Overtime required- based on business need(s). Travel to offsite location(s) and other PFE site(s) as needed.
This is a hybrid role requiring you to live within commuting distance and work on-site an average of 2.5 days per week.
Last Day to Apply: August 29, 2025
The salary for this position ranges from $32.47 to $54.11 per hour. In addition, this position offers eligibility for overtime, weekend, holiday and other pay premiums depending on the work schedule and the Company's policies. We offer comprehensive and generous benefits and programs to help our colleagues lead healthy lives and to support each of life's moments. Benefits offered include a 401(k) plan with Pfizer Matching Contributions and an additional Pfizer Retirement Savings Contribution, paid vacation, holiday and personal days, paid caregiver/parental and medical leave, and health benefits to include medical, prescription drug, dental and vision coverage. Learn more at Pfizer Candidate Site - U.S. Benefits | (uscandidates.mypfizerbenefits.com). Pfizer compensation structures and benefit packages are aligned based on the location of hire. The United States salary range provided applies only to the United States - New York - New York City location.
Relocation assistance may be available based on business needs and/or eligibility.
Sunshine Act
Pfizer reports payments and other transfers of value to health care providers as required by federal and state transparency laws and implementing regulations. These laws and regulations require Pfizer to provide government agencies with information such as a health care provider's name, address and the @type of payments or other value received, generally for public disclosure. Subject to further legal review and statutory or regulatory clarification, which Pfizer intends to pursue, reimbursement of recruiting expenses for licensed physicians may constitute a reportable transfer of value under the federal transparency law commonly known as the Sunshine Act. Therefore, if you are a licensed physician who incurs recruiting expenses as a result of interviewing with Pfizer that we pay or reimburse, your name, address and the amount of payments made currently will be reported to the government. If you have questions regarding this matter, please do not hesitate to contact your Talent Acquisition representative.
EEO & Employment Eligibility
Pfizer is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status. Pfizer also complies with all applicable national, state and local laws governing nondiscrimination in employment as well as work authorization and employment eligibility verification requirements of the Immigration and Nationality Act and IRCA. Pfizer is an E-Verify employer. This position requires permanent work authorization in the United States.
Pfizer endeavors to make www.pfizer.com/careers accessible to all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process and/or interviewing, please email disabilityrecruitment@pfizer.com. This is to be used solely for accommodation requests with respect to the accessibility of our website, online application process and/or interviewing. Requests for any other reason will not be returned.
Administrative
