ADMINISTRATIVE ASSISTANT NF-0303-03 (SACC)

U.S. Marine Corps • Havelock, NC • 3h ago

Summary Marine Corps Community Services (MCCS) is looking for the best and brightest to join our Team! MCCS is a comprehensive program that supports and enhances the quality of life for Marines, their families, and others in the Marine Corps Community. We offer a team oriented environment comprised of military personnel, civilian employees, contractors and volunteers who keep the organization functioning smoothly and effectively. Responsibilities Provides administrative and clerical support to Substance Abuse staff, including but not limited to, printing/assembling training materials and handouts, coordinating session rooms, and reconfirming class attendance. Operates a personal computer (PC) to produce a variety of correspondence and materials. Drafts, reviews and edits section correspondence for proper format, conformance to procedure, spelling, grammar, directives, and typographical accuracy. Reports to the SACC Director. Supports required data collection. Prepares reports and maintains data collection system and forms. Maintains a NAF Purchase Card and is responsible for correct purchasing, receiving and accounting of items procured. Prepares correspondence and directives from handwritten drafts or oral instructions in accordance with available guidelines and instructions by utilizing a PC. Maintains a data base tracking system to ensure statistical accountability for high echelon reports. Establishes and maintains office files, revises and disposes of files in accordance with governing procedures. Be familiar with military protocol while maintaining strict confidentiality of the customer. Reviews and evaluates supported commands¿ policies and organizational changes to ensure all program materials are current. Corresponds with supported commands concerning all program policies and SACC information. Ensure OPSEC and Privacy Act compliance. Customer inquiries may contain personal and confidential information that requires strict assessment and timely referral to appropriate resources (i.e. suicide risk, spouse/child abuse and other mandated reporting) Issues in the SACC are very sensitive in nature and require a highly restricted degree of confidentiality. Provides World Class Customer Service with an emphasis on courtesy. Assists customers and communicates positively in a friendly manner. Takes action to solve problems quickly. Alerts the supervisor, or proper point of contact for help when problems arise. Adheres to safety regulations and standards. Promptly reports any observed workplace hazards, and any injury, occupational illness, and/or property damage resulting from workplace mishaps to the immediate supervisor. Adheres to established standards of actively supporting the principles of the EEO program and prevention of sexual harassment. Performs other related duties as assigned. Requirements Conditions of Employment See Duties and Qualifications EVALUATIONS: Qualifications Three years¿ experience and working knowledge of a PC. Must have working knowledge of Microsoft Word, Excel, Outlook, and Power Point. Verifiable experience in the performance of a variety of clerical duties, such as typing, filing, and record keeping. Must have excellent oral and written communications skills. Must have ability to deal with issues associated with military lifestyles and a willingness to learn. Incumbent must be able to lift and carry objects up to 45 lbs. independently and objects over 45 lbs. with assistance. Must be able to accommodate a flexible work schedule to include weekend and nighttime family briefs/programs. Education Additional Information GENERAL INFORMATION: Applicants are assured of equal consideration regardless of race, age, color, religion, national origin, sex, GINA, political affiliation, membership or non-membership in an employee organization, marital status, physical handicap which has no bearing on the ability to perform the duties of the position. This agency provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. The decision on granting reasonable accommodation will be on a case-by-case basis. It is Department of Navy (DON) policy to provide a workplace free of discrimination and retaliation. The DON No Fear Act policy link is provided for your review: https://www.donhr.navy.mil/NoFearAct.asp. As part of the employment process, Human Resources Division may obtain a Criminal Record Check and/or an Investigative Consumer Report. Employment is contingent upon the successful completion of a National Agency Check and Inquiries (NACI). For all positions requiring access to firearms or ammunition, the Federal Government is prohibited from employing individuals in these positions who have ever been convicted of a misdemeanor crime of domestic violence, or a felony crime of domestic violence adjudged on or after 27 November 2002. Selectees for such positions must submit a completed DD Form 2760, Qualification to Possess Firearms or Ammunition, before a final job offer can be made. Direct Deposit of total NET pay is mandatory as a condition of employment for all appointments to positions within MCCS. Required Documents: Education/certification certificate(s), if applicable. If prior military, DD214 Member Copy This activity is a Drug-free workplace. The use of illegal drugs by NAF employees, whether on or off duty, cannot and will not be tolerated. Federal employees have a right to a safe and secure workplace, and Marines, sailors, and their family members have a right to a reliable and productive Federal workforce. Involuntarily separated members of the armed forces and eligible family members applying through the Transition Assistance Program must submit a written request/statement (may be obtained from the MCCS Human Resources Office) and present ID card with "TA" stamped in red on front of card. INDIVIDUALS SELECTED FROM THIS ANNOUNCEMENT MAY BE CHANGED TO PART-TIME OR FULL-TIME AT MANAGEMENT'S DISCRETION WITHOUT FURTHER COMPETITION. ALL ONLINE APPLICATIONS MUST BE RECEIVED BY 1159PM EASTERN TIME (ET) ON THE CLOSING DATE LISTED IN THE JOB POSTING.

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