Head of Supply chain
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Date:15 août 2025
Lieu: Port-au-prince, Haiti
Entreprise: Plan International
The Organisation
Plan International is an independent development and humanitarian organisation that advances children's rights and equality for girls.
We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it's girls who are most affected.
Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.
We support children's rights from birth until they reach adulthood. And we enable children to prepare for - and respond to - crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.
We have been building powerful partnerships for children for over 80 years, and are now active in more than 70 countries.
JOB PROFILE
Job title
Supply Chain Head
Functional Area
Supply Chain
Reports to
Country Finance and Operations Manager
Location
Country Office
Travel
25%
Date of preparation
August 14, 2025
Level
15
purpose
Manages, oversees, and monitors the Supply Chain strategy and ensures its compliance based on global and local policies, procedures, and Supply Chain management standards. This includes planning; procurement and procurement of goods, services, and works; fleet, transportation, and customs management; inventory, warehouse, asset, and facility management; partner, document, and key performance indicators management; and effective and efficient emergency Supply Chain management, creating a foundation for the successful execution of Plan International Inc.'s programs, projects, and operations.
dimensions of the role
Scope of the position: National
Approval Level: Approval of purchase orders, tenders and purchase waivers, up to the amount established in the delegation of authority
Confidential information: Budgets, quotes, supplier information, team performance
Personnel: Directly supervises Purchasing and Logistics Coordination and indirectly supervises Fleet Coordination
Report Type: KPI Management, Donor Regulations
Allocated Budget: Annual budget for sponsorship funds and grants for Supply Chain
External Representation: Suppliers
Risk Management: Fraud, conflict of interest, non-compliance with Plan International and donor policies and procedures throughout the Supply Chain
Problem Solving: Resolves complex Supply Chain problems and situations, with the support of the Cluster Operations Management.
Main Responsibilities
Manage the planning process through a collaborative process to identify project and departmental needs to ensure efficient, cost-effective, and timely programmatic implementation.
Establish sourcing and purchasing strategies, monitor and supervise that the processes and procedures for purchasing goods, services, and works are carried out according to the supply chain operations manual, identifying and implementing efficiency improvements in the Country Office and Program Units.
Manage and monitor the proper operation of the fleet, transportation, and customs for Plan International Inc. nationwide, ensuring the implementation of global strategies and compliance with corporate standards and indicators according to manuals, as well as local regulations.
Manage inventory, warehouse, asset, and facility management aligned with the supply chain operations manual, ensuring the optimization and proper use of the organization's resources.
Assist in strengthening partners in the execution and implementation of the Supply Chain and based on a need's analysis.
Monitor the successful implementation of key performance indicators, documentation, and evidence that support the effective operation of the Supply Chain, both in development and emergencies.
Supervise, motivate, and develop the country's Supply Chain talent to create a high-performance, committed team and contribute to a positive work environment.
Main activities of each responsibility
Manage the planning process through a collaborative process to identify project and departmental needs to ensure efficient, cost-effective, and timely programmatic implementation.
Support the country strategy, annual planning, and project design process by providing procurement information and history.
Analyze and consolidate procurement plans for departments and projects using the master purchasing plan.
Ensure that sourcing plans (LTA, pre-qualified suppliers, new market/supplier assessments, etc.) are implemented.
Prepare, monitor, and lead the annual operating budget for the supply chain area.
Establish objectives: planning and stakeholder engagement for procurement.
Coordinate with cross-functional teams.
Develop and implement a capacity development plan for the team and areas involved in the supply chain.
Support and verify the appropriate selection of suppliers/partners.
Success indicators:
1 Consolidated Purchasing Plan (Master Procurement Plan) that shows the needs of all projects in the country.
Purchasing strategies defined and implemented based on the Master Procurement Plan, which show appropriate supply methods.
10% increase in LTAs (Long Term Agreements) showing time and cost savings.
1 Operating budget prepared to ensure the operability of the country's operations.
Establish sourcing and purchasing strategies, monitor and supervise that the processes and procedures for purchasing goods, services, and works are carried out according to the supply chain operations manual, identifying and implementing efficiency improvements in the Country Office and Program Units.
Monitor the performance and efficiency of purchasing processes based on planning and response times, in accordance with the threshold.
Track and monitor contract performance to anticipate potential renegotiation situations or needs and generate reports.
Review of progress in purchasing and decision-making processes based on data provided by reports.
Supervise and provide guidance regarding the management of tenders and purchases of greater value or difficulty.
Define and implement supply and purchasing strategies.
Manage and ensure compliance with procurement and LTA processes with savings.
Ensure that good procurement practices and procedures are understood and applied within the CO and PU.
Ensure that purchasing processes include segregation of duties and fraud prevention.
Manage and supervise the supplier prequalification and evaluation process.
Success indicators:
1 Purchase planning vs. execution report prepared quarterly
1 File of prequalified suppliers updated quarterly
1 Consolidated annual supplier evaluation file
Manage and monitor the proper operation of the fleet, transportation, and customs for Plan International Inc. nationwide, ensuring the implementation of global strategies and compliance with corporate standards and indicators, as well as local regulations.
Ensure optimal fleet size in coordination with Program Management.
Oversee the appropriate selection of vehicle @types, in accordance with the country's operational needs.
Ensure a timely and smooth fleet asset acquisition and disposal plan is in place.
Manage the country's fleet to reassign, dispose of, or purchase vehicles.
Oversee, monitor, and analyze the consistency of fleet data and reports and present them at the country level.
Ensure fleet safety measures are up-to-date and relevant, that risks are mitigated and reduced, and that regulations are followed.
Ensure that all vehicles in the country have current insurance policies and participate in the analysis and suitability of the insurance policy.
Ensure that fleet KPIs are met; if not, develop an action plan to improve fleet efficiency.
Escalate any significant fleet risks to the CMT.
Success indicators:
100% of the fleet is suitable for Plan International operations and meets 95% utilization
100% of the fleet has been selected following the guidelines of the fleet manual (models)
100% of the fleet is renewed in compliance with the permanence/renewal deadlines
1 annual training plan developed for fleet staff
100% compliance with Fleet KPIs according to the Global Fleet Manual indicators
Manage inventory, warehouse, asset, and facility management aligned with the supply chain operations manual, ensuring the optimization and proper use of the organization's resources.
Manage and monitor procedures and policies related to assets, warehouses, facilities, transportation, and customs have been implemented in accordance with institutional and donor procedures.
Oversee the implementation of equipment and facility maintenance planning.
Verify that asset movements are up-to-date and can be tracked.
Prepare and submit the asset disposition plan and follow-up to ensure it is executed as authorized.
Verify the proper traceability of assets, from their reception, ownership, cost control and disposal.
Prepare and lead the asset inventory count process at least once a year.
Ensure that periodic inventory checks and counts are carried out in warehouses and storage facilities.
Supervise and develop sample control and verification of warehouses/stores.
Ensure that procedures are in place for controlling and managing stock in warehouses.
Ensure a storage strategy aligned with the Supply Chain Operations Manual and that minimum standards are met.
Advise Supply Chain staff on global standards if on-site warehouses are required, especially during emergency response.
Supervise and advise on office and utility leasing, as well as other facility-related services.
Accompany the market evaluation and search for new properties.
Success indicators:
01 Annual Fixed Asset Inventory Report with a minimum of 90% coincidence
01 Facility maintenance plan is implemented in each Office to verify that the facilities are adequate for current and future needs
Warehouse/warehouse balance reports
100% of the warehouses are organized, secure, and have sufficient storage capacity
Oversee the strengthening of partners in the execution and implementation of the Supply Chain.
Participate in partner capacity assessment and gap analysis/action plan for partner procurement management.
Oversee the appropriate selection of suppliers/partners.
Identify risks of fraud, conflict of interest, and corruption and implement measures to mitigate them.
Participate in the development of the partner capacity building plan.
Develop training and strengthening processes for partners.
Success indicators:
100% of partners have received training/strengthening in supply chain issues.
100% of partners have incorporated minimum requirements in supply chain issues
Monitor the successful implementation of key performance indicators, documentation, and evidence that support the effective operation of the Supply Chain, both in development and emergencies.
Review and monitor KPIs and management standards for all Supply Chain pillars.
Manage monthly/quarterly meetings with the Supply Chain Team at the national level, in order to align procedures and show results of indicators.
Respond to inquiries, provide advice, and provide induction on new topics in the area and change management.
Participate in coordination meetings with the Regional and Global Supply Chain team.
Have contingency plans/supply chain preparation during humanitarian emergency response processes.
Participate in meetings with other areas of the organization and support rapid needs assessments during emergencies.
Success indicators:
Supply Chain MPA (Minimum Preparedness Action) tool implemented in the country
100% participation in emergency response meetings
Supervise and develop the country's Supply Chain talent to create a high-performance, committed team and contribute to a positive work environment.
Actively participate in the selection processes of the supply chain area at all levels.
Define strategy and distribute the workload of the team under your responsibility.
Identify and manage better ways of working to optimize processes.
Ensure that good procurement practices and procedures are understood and applied within the CO and Program Unit.
Manage and monitor the team under your responsibility to verify performance.
Preparation and/or review of job profiles.
Manage training and staff strengthening spaces.
Success indicators:
100% of Supply Chain staff job profiles clearly segregate duties and comply with mandatory standards.
01 Induction plan/PPT for Supply Chain staff
Monthly monitoring meetings with key positions under your supervision and quarterly meetings with the entire Supply Chain team.
Child Safeguarding, Prevention of Sexual Harassment, Exploitation and Abuse (PSHEA), Gender
Equality and Inclusion
Ensure that Plan International's global policies on Safeguarding Children and Young People, PSHEA, and Gender Equality and Inclusion are fully integrated in accordance with the policy principles and requirements, including relevant Implementation Standards and Guidelines as appropriate to their area of responsibility. This includes, but is not limited to, ensuring that staff and partners are aware of and understand their responsibilities under these policies and Plan International's Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with appropriate procedures
rELATIONS
Internal:
POSITION OR AREA
WITH THE OBJECTIVE OF:
LEVEL OF CONTACT
Finance Cluster Management and Operations
Prioritize, plan, coordinate, inform and yield accounts of the execution of your goals of performance and corresponding work plan.
High
Country Leadership Team (CLT Extended)
Provide advice and technical assistance in decisions making and activities related to the supply chain.
Low
Payment Service Center
Coordinate the elaboration, implementation, registration, control and monitoring of the financial and administrative processes at national level as well as the custody of the supportive documentation.
Medium
Purchasing and logistics coordination
Administrative services such as area of support.
High
Official of Risks, Internal Control and Compliance
Coordinate the implementation and compliance of corporate policies. Provide specific information as requested.
Medium
ROA
Coordination according to requirements.
Medium
External
POSITION OR AREA
WITH THE OBJECTIVE OF:
LEVEL OF CONTACT
Suppliers of Goods and Services
Coordinate various acquisitions, actions and negotiations.
High
Consultants, NGOs, Insurers, Governmental Institutions, Partners, Associates, Suppliers
Coordinate actions and various negotiations.
Medium
EXPERIENCE TECHNIQUE, KNOWLEDGE AND SKILLS
Mandatory Requirements
University degree in Business Administration, Economy, Commercial Engineering or related branches.
To the less than 2 years of experience in the area
Languages: French, Haitian Creole and intermediate knowledge of English
Knowledge
Proficiency in procurement procedures for goods and services.
Proficiency in management of Fixed Assets and insurance.
Fleet vehicle management.
Proficiency in MS Office technology tools (Word, Excel, Power Point, Outlook).
Management and analysis of data and trends.
SAP system, Power BI or similar.
Required Competencies
Leadership
Management of high-performance teams
Results oriented
Interpersonal relationship skills
Negotiation and conflict resolution
Cultural sensitivity, i.e. building and working effectively within a diverse work environment.
PLAN INTERNATIONAL VALUES
We strive for lasting impact
I have the courage to challenge the way we work, both ourselves and others, in order to achieve the best results.
I take the initiative to find new and better ways to do my work.
I focus my efforts on where they will best contribute to our organization's strategic purpose and objectives.
I am flexible and adapt or even change-my way of working when necessary.
I seek and use information to improve the efficiency and effectiveness of my work and to increase my contribution.
I persevere and encourage others to persist with a positive attitude in the face of setbacks and adversity.
We are open and accountable
I hold myself accountable and foster equal accountability within and outside the organization for what we have agreed to do and for the impact of our actions on others.
I am open, honest and transparent in my work.
I'm not afraid to admit my mistakes, but I try to correct them and do my job better next time.
I voluntarily share information that helps my team and other units or entities make effective decisions.
We work well together
I offer information, experience, and support to colleagues both within Plan International and outside the organization to help achieve our shared goals.
I adhere to the codes of conduct at work agreed upon with my team and other organizations involved in our work.
I develop improvements and solutions by working together with my colleagues and others outside the organization.
I help my team and others face challenges and celebrate success.
I ask for help if I need it, and I seek out and listen to the experiences and knowledge gained by others in order to learn and improve.
I value the contributions of my colleagues at Plan International.
We are inclusive and empowering
I help create an environment where children, young people, communities, partners, and colleagues are supported and feel safe.
I respect and attend to the rights and needs of all people.
I listen to others with humility and value their opinions, beliefs, and perspectives, including those that contradict my own view.
I confront and reject all forms, direct or indirect, of discrimination, gender inequality, intimidation and harassment.
I encourage the people I work with to develop themselves and influence the decisions that are made.
I involve children and young people, when appropriate, in decisions that affect them.
physical environment
Physical characteristics of the job: Physical characteristics of the job: Intellectual work. It requires concentration, analysis, document review and synthesis of information, interpretation, writing, decision making, rapid problem solving.
Environmental characteristics of the job: Hybrid. In Country Office, supervisory travel to Program Units and occasional international travel for workshops/trainings.
level of contact with children
Low contact: No contact or the frequency of interaction is very low.
References will be taken and background and anti-terrorism will be carried out in conformity with Plan International Child Protection Policy. Plan International operates an open opportunities policy and actively encourages diversity, welcoming applications from all areas of the international community.
