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ASRC Federal Data Networks Corporation (DNC) is seeking an Admin Support for a position supporting the NOAA Office of Space Commerce, Space Operations Division, TraCSS Operations Branch in Boulder CO. The Admin will provide a full range of day-to-day office support for the TraCSS team including meeting and event planning, office management, staff management, travel planning, and facilities management. The Admin Support will primary be focused on the team located in Boulder CO but will also extend to partial remote support for teammates in Suitland MD and the OSC front office in Washington DC.
Background Summary:
The National Oceanic and Atmospheric Administration (NOAA), Office of Space Commerce (OSC), is developing the Traffic Coordination System for Space (TraCSS) to fulfill Space Policy Directive 3 (SPD-3). SPD-3 instructed relevant US government agencies to begin re-assigning many aspects of space traffic management (STM) and space traffic coordination (STC) serving non-military US space operators. NOAA OSC, under the US Department of Commerce (DOC),was identified to lead many of these efforts as part of a 'whole of government' approach.
TraCSS is the Office of Space Commerce's cloud-based enterprise solution for ingesting, archiving, processing, and disseminating Space Situational Awareness (SSA) data and products. It will provide conjunction analysis and warning services to commercial satellite owner/operators to foster economic growth and technological advancement of the US commercial space industry. The system will store data from the Department of Defense (DoD), NOAA, commercial SSA data providers, commercial and civil satellite Owner/Operators (O/O), and select international civil partners. The TraCSS system will operate 24 hours per day, 7 days a week.
Responsibilities:
Meeting/Event Planner
Planning and execution of domestic and international conferences, workshops, roundtables, meetings, and other events involving participants from government and the private sector.
Assists with agenda development and distribution, event announcements, registration, participant list management, communication of logistical information, escorting of visitors, badging, check-in, printing, signage, and other logistical matters.
Schedules planning meetings and maintains task tracking spreadsheets or other project management tools.
Schedule meetings and conference rooms, as needed, to support office requirements.
Reserve and arrange payment for conference meeting facilities, including audio/visual and other meeting support.
Attend meetings and prepare minutes. Meeting notes and action items documented as per government request from NASA/agency/industry engagement are a task deliverable.
Office Manager
Coordinate office space and IT services supporting facilities and space requirements to ensure efficient and effective operations of office environments.
Maintain awareness of office supplies' stock and facilitate ordering new supplies.
Greet and provide direction to visitors including submission of required visitor forms.
Create presentations and/or review drafts documents for accuracy.
Perform data analysis and develop statistical charts and tables to provide data and performance metrics.
Create, update, and maintain logs, spreadsheets, and/or platforms.
Support the staff with processing/coordinating documents to achieve accurate and timely outcomes.
Staff Management
Provide onboarding assistance including developing position descriptions, submission of security and NOAA applications, fingerprinting, and coordination of issuing Government furnished equipment.
Manage shift scheduling for TraCSS operational staff.
Travel Planner
Assists with travel arrangements for contractor teammates and OSC Federal staff members, including transportation and hotel bookings, travel authorizations, electronic country clearances, passing of security clearances, and payment voucher processing.
Property Management
For the TraCSS Boulder facility, provide support to assist with property inventory, maintenance of property database (Sunflower), and support processes to excess obsolete property.
Required Qualifications:
Bachelor's degree in a related field.
5-7 years of professional experience in office management and event planning.
Ability to work independently, problem solve, and manage multiple priorities in a fast-paced environment.
Use of Jira, Jira Service Management, Confluence, Bitbucket and other Atlassian platform tools.
Advanced use of Google Workspace and Microsoft tools; Excel, Visio, PowerPoint, Access.
Highly Desired Qualifications:
Experience working in support of a U.S. government institution.
Current DoD, DOC, NOAA, or NASA authorization to work (badge).
Knowledge of space domain awareness, space situational awareness (SSA), space traffic coordination (STC), or space traffic management (STM) related topics.
Examples of desired knowledge and skill sets may include, but are not limited to: orbital mechanics, astrodynamics, common analytical methodologies utilized in SSA/STC/STM, satellite operations, conjunction analysis, and data management.
Work Environment and Physical Demands:
Work in a typical onsite government office building full time (5-days per week) with situational telework approved as needed.
Occasional deadlines or operational conditions may require non-standard/longer hours or additional onsite support.
Infrequent travel required.
Place of performance will be the NOAA Facility located on the DOC David Skaggs Research Center in Boulder CO.
We invest in the lives of our employees, both in and out of the workplace, by providing competitive pay and benefits packages. Benefits offered may include health care, dental, vision, life insurance; 401(k); education assistance; paid time off including PTO, holidays, and any other paid leave required by law.
EEO Statement
ASRC Federal and its Subsidiaries are Equal Opportunity employers. All qualified applicants will receive consideration for employment without regard to race, gender, color, age, sexual orientation, gender identification, national origin, religion, marital status, ancestry, citizenship, disability, protected veteran status, or any other factor prohibited by applicable law.
Job Details
Job Family Administration
Job Function Administration Support
Pay Type Salary
Hiring Min Rate 60,000 USD
Hiring Max Rate 80,000 USD
