Accounting & Office Administrator

Robert Half • Southborough, MA • 1d ago

Description

seeking a motivated and detail-oriented Administrative & Accounting Assistant to join our team. This role combines traditional administrative support with accounting assistant responsibilities, providing essential support to our operations, accounting, and project management teams. The ideal candidate will be proactive, organized, and comfortable handling both financial documentation and day-to-day office functions in a fast-paced construction environment.

Key Responsibilities

Administrative & Office Support

Retrieve and distribute mail from the PO Box

Monitor voicemail inbox; triage and forward messages to appropriate staff

Order and maintain office and kitchen supplies (weekly or as needed)

Coordinate and assist with office-wide mailings (FedEx, USPS, mass distributions)

Oversee onboarding logistics for new hires, including distributing apparel, and coordinating technology setup (iPads, covers, stylus pens, etc.)

Serve as a liaison for internal tech support; maintain equipment such as copiers, printers, and plotters

Coordinate the ordering and proofing of company apparel and marketing materials

Accounting & Project Support

Assist with accounts payable processes and credit card receipt reconciliation

Gather, organize, and assemble invoices for residential billing packets

Generate and track monthly lien waivers for residential projects

Proofread, format, and edit AIA subcontracts for accuracy and consistency

Track and enter new vendor packets into Sage accounting system

Obtain, monitor, and update certificates of insurance for office and subcontractors; send monthly reports on expired policies

For immediate consideration please call me directly Eric Lebow 508-205-2127

Requirements

Accounts Payable (AP), Accounts Receivable (AR), Data Entry, Invoice Processing, Lien Waivers, Sage Accounting Software, AIA Billing, AIA Documents

Keys/Required Skills & Qualifications:

2+ years in an administrative or accounting support role, preferably in a construction or project-based environment

Understanding and ability to do AP, vendor communication

Strong written and verbal communication skills with exceptional attention to detail

Comfortable proofreading legal or contractual documents (e.g., AIA subcontracts)

Highly organized and able to manage multiple priorities with efficiency and accuracy

Demonstrated ability to handle confidential information and sensitive financial data

Preferred Experience

Working knowledge of Sage, Bluebeam, and AIA billing software, as well as strong MS Office suite (including excel)

Familiarity with construction industry workflows, including lien waivers, subcontractor compliance, and invoice processing

For immediate consideration please call me directly Eric Lebow 508-205-2127

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

Similar Jobs

State and Local Tax Staff - Income/Franchise

Cherry Bekaert • Waltham, MA • 9h ago

Finance, Accounting & Banking

Description As a Staff, you will: Work with a highly experienced SALT team in delivering income tax consulting services including nexus reviews, sourcing analyses, exposure analysis, completion of voluntary disclosure ag...

9h ago

Go to Apply

Senior Manager Product Management- Finance

Staples • Framingham, MA • 10h ago

Finance, Accounting & Banking

Our eCommerce team delivers customer-centric site experiences to position Staples as a digital selling platform of choice. Our team ensures that our mobile, desktop, and app platforms deliver the digital experience that...

10h ago

Go to Apply

USCAN Commercial Finance Analyst (Onsite in Marlborough, MA)

Danaher Corporation • Marlborough, MA • 10h ago

Finance, Accounting & Banking

Bring more to life. Are you ready to accelerate your potential and make a real difference within life sciences, diagnostics and biotechnology? At Cytiva, one of Danaher's ( https://danaher.com/our-businesses ) 15+ operat...

10h ago

Go to Apply

USCAN Commercial Finance Analyst (Onsite in Marlborough, MA)

Danaher Corporation • Framingham, MA • 10h ago

Finance, Accounting & Banking

10h ago

Go to Apply

USCAN Commercial Finance Analyst (Onsite in Marlborough, MA)

Danaher Corporation • Southborough, MA • 10h ago

Finance, Accounting & Banking

10h ago

Go to Apply

Security Officer Bank

Allied Universal • Worcester, MA • 1d ago

Finance, Accounting & Banking

Allied Universal®, North America's leading security and facility services company, offers rewarding careers that provide you a sense of purpose. While working in a dynamic, welcoming, and collaborative workplace, you wil...

1d ago

Go to Apply

Accounts Payable Specialist

Robert Half • Waltham, MA • 3d ago

Finance, Accounting & Banking

Description We are looking for a detail-oriented Accounts Payable Specialist to join our team in Waltham, Massachusetts. In this long-term contract role, you will play a key part in managing financial transactions, ensur...

3d ago

Go to Apply

Accounting Director

Robert Half • Needham, MA • 3d ago

Finance, Accounting & Banking

Description We have partnered with a burgeoning private equity-backed services firm that is currently seeking an energetic and ambitious Assistant Controller with 8+ years of experience in finance and accounting. This ro...

3d ago

Go to Apply

Accounts Receivable Supervisor/Manager

Robert Half • Worcester, MA • 4d ago

Finance, Accounting & Banking

Description We are seeking an experienced and detail-oriented Accounts Receivable Manager to join our client's team and oversee the billing and collections process in a fast-paced healthcare environment. In this role, yo...

4d ago

Go to Apply

Finance Supervisor

AbbVie • Worcester, MA • 4d ago

Finance, Accounting & Banking

Company Description AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable imp...

4d ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.