Administrative Assistant

Robert Half • Palm Desert, CA • 5d ago

Description We are looking for an organized and detail-oriented Administrative Assistant to join a dynamic legal team in Palm Desert, California. This is a Contract to permanent position, offering the opportunity to transition into a long-term role based on performance. The ideal candidate will play a crucial role in maintaining efficient office operations while supporting attorneys and staff in delivering exceptional legal services.

Responsibilities:

Serve as the primary point of contact at the reception desk, welcoming visitors and ensuring a detail-oriented and friendly environment.

Coordinate appointments, court deadlines, and schedules through effective communication with clients, attorneys, and team members.

Prepare and organize materials, binders, and documents for court appearances and legal proceedings with precision and attention to detail.

Perform a variety of clerical tasks, including data entry, filing, and managing correspondence to support the firm's daily operations.

Maintain office supplies, ensure cleanliness, and contribute to an organized workspace.

Support the team in handling inbound calls and directing inquiries to appropriate personnel.

Assist in administrative tasks related to case management and legal documentation.

Uphold confidentiality and professionalism in all interactions and tasks. Requirements - Possess a friendly and approachable demeanor, with the ability to create a positive experience for clients and colleagues.

Demonstrate proficiency in Microsoft Office Suite, including Word, Excel, and Outlook. Familiarity with legal software or case management systems is a plus.

Exhibit strong organizational skills and attention to detail to effectively manage multiple administrative responsibilities.

Showcase excellent verbal and written communication skills to professionally interact with clients and colleagues.

Display dependability, punctuality, and the ability to work independently as well as collaboratively within a team.

Prior experience in administrative roles, particularly within a legal office setting, is highly desirable.

Ability to handle sensitive information with discretion and maintain confidentiality. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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