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HR Administrative Assistant

State of Minnesota • Faribault, MN • 2d ago

Working Title: HR Administrative Assistant

Job Class: Office and Administrative Specialist, Intermediate

Agency: MN State Academies

Job ID : 88210

Location : Faribault

Telework Eligible : No

Full/Part Time : Part-Time

Regular/Temporary : Unlimited

Who May Apply : Open to all qualified job seekers

Date Posted : 08/14/2025

Closing Date : 08/20/2025

Hiring Agency/Seniority Unit : Mn State Academies / Mn State Academies-AFSCME

Division/Unit : Minnesota State Academies / MSA Human Resources

Work Shift/Work Hours : Day Shift (Mon-Thurs 8:00am-3:30pm and Fri 8:00am-12:00pm)

Days of Work : Monday - Friday

Travel Required : No

Salary Range: $20.45 - $27.12 / hourly

Classified Status : Classified

Bargaining Unit/Union : 206 - Clerical/AFSCME

Work Area : MSA Human Resources Department

FLSA Status : Nonexempt

Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

This position works closely with the Human Resources Director and HR Specialist, administration and staff of the Academies and Minnesota Management and Budget.

The position requires the ability to communicate with supervisors, staff, school districts and state agencies in order to complete job functions. Information is required to be kept confidential.

This position is scheduled for 32 hours weekly.

Responsibilities include:

Assisting with personnel transactions in the State's SEMA4 system,

Establishing and maintaining recordkeeping systems

Assisting Human Resources staff in the vacancy filling, employee leave, retirement and benefits administration processes.

Provide assistance and direction in a variety of office tasks to ensure efficiency, communication, and productivity in the department.

To perform administrative support activities to ensure the HR office functions in an effective and efficient manner.

Assist with human resources transactions to ensure that compensation and benefits are in alignment with the collective bargaining agreements.

Responsible for administering Unemployment Insurance and Workers Compensation claims.

Responsible for pulling information for drivers license verifications

Minimum Qualifications

Computer skills using Microsoft office products such as Word, Power Point and Excel.

Interpret and explain program information to customers, clients, and coworkers, such as policy, procedures, eligibility requirements and application details.

Compiling lists, spreadsheets, and graphs to track projects and activities

Customer service skills sufficient to actively listen to and understand customer needs and provide accurate information and appropriate alternatives in a timely, thorough, courteous, respectful, and professional manner.

Preferred Qualifications

Knowledge of MMB/State of MN policies and procedures

Experience with Self Service, SEMA 4 state systems

Experience with unemployment insurance and/or workers compensation

Basic knowledge of American Sign Language (ASL)

Physical Requirements

Ability to lift up to 50 pounds (with assistance) and to be able to sit, stand and walk throughout a workday.

Additional Requirements

Employment is contingent upon a successful criminal background check within the past 12 months

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.

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