Legal Administrative Assistant

Robert Half • Boston, MA • 1d ago

Description

Our client, a successful law firm with offices all over the country, is seeking a skilled Legal Administrative Assistant to provide exceptional support to a managing partner and another executive in a fast-paced legal environment.

Location: Boston, MA

Salary: $66,000 - $120,000 (depending on experience)

Schedule: Hybrid (3 days in, 2 days remote)

Role: Legal Administrative Assistant

Responsibilities:

Provide high-level administrative support to a managing partner and an executive, ensuring smooth operations and organization.

Maintain effective communication and teamwork across departments to ensure seamless collaboration.

Drafts and prepares highly sensitive and confidential documents, including memoranda, correspondence, pleadings, reports, and other legal materials.

Takes initiative to ensure the accuracy and completeness of materials, billing invoices, and reports; thoroughly proofreads documents to ensure compliance with firm policies and procedures.

Demonstrates strong working knowledge of Electronic Court Filing (ECF) systems and adheres to court-specific filing requirements.

Accurately enters and submits attorney time records in line with firm's Time Entry Policy.

Acts as a key liaison and point of contact for clients and external advisors, maintaining professional communication.

Handles and prioritizes incoming communications including calls, mail, and emails.

Researches and responds to client or internal inquiries as needed.

Assists with business development initiatives and related project support.

Maintains expertise in iManage (document management system), ensuring timely and organized filing of all client-related documents, both electronic and physical.

Manages attorney calendars, including scheduling and providing timely reminders.

Coordinates meetings, handling all logistics such as attendee notifications, setup, follow-up correspondence, meeting minutes, and required documentation.

Prepares materials and develops presentations for meetings and internal/external use.

Oversees travel arrangements and logistics for attorneys.

Monitors client budgets, reviews invoices, and processes expense reports accurately and promptly.

Requirements

Requirements:

4 or more years of Legal Administrative Assistant experience required.

Experience reporting to executives.

Strong administrative skills (organization, time-management, proofreading, accuracy, detail-oriented).

Proactive and strong attention to detail.

Strong verbal and written communication skills.

MS Word and Outlook, Excel, Power Point, InTapp (Time Entry System), Chrome River (Invoice Payment System) or similar systems preferred.

High School Diploma required.

Bachelor's degree preferred.

Executive Assistant experience and Paralegal experience are a plus.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) .

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