Administrative Assistant

Robert Half • Essex, CT • 2h ago

Description Join our dynamic team of professionals who are committed to excellence and collaboration. We are seeking an experienced Administrative Assistant/Office Manager to help oversee daily office operations and provide essential support to our growing organization. This role is perfect for someone with a background in administrative support and a proactive approach to learning new systems and processes.

Key Responsibilities: Office Operations Oversee daily office functions, including answering and transferring calls, providing general assistance, managing office equipment maintenance, and ordering supplies. Ensure the day-to-day operations of the office run smoothly and efficiently. Meeting and Event Coordination Plan, organize, and execute meetings, events, and agency functions. Responsibilities include scheduling, preparing agendas, distributing materials, arranging venues, managing hybrid/in-person/virtual setups, recording/transcribing minutes, and coordinating notices and refreshments. Communication Management Maintain and monitor email distribution lists. Create and distribute event notifications. Update the organization's website and social media platforms with event details, agendas, minutes, and public notices. Correspondence and Documentation Manage incoming mail and emails by opening, sorting, and distributing them appropriately. Provide support for land-use referrals and maintain compliance with the regional digital document project. Vendor and Facility Management Coordinate with external vendors for building maintenance and other services. Ensure the office environment is functioning effectively and supports the needs of the team. Onboarding and Training Develop and manage onboarding materials and processes for new team members and board members. Support the Financial Administrator in HR-related processes as needed. Reporting and Administration Assist in the production and distribution of the agency's annual reports. Provide administrative support for other organizational projects and initiatives as directed. Software Expertise: Proficient in Microsoft Suite (Word, Excel, PowerPoint, and Outlook). Soft Skills/Personality Fit: Collaborative: Work effectively within a team of 13 colleagues. Personable: Ability to engage with a broad range of personalities across different roles. Confident: Demonstrate self-assurance in decision-making and communication. What We Provide: A supportive and collaborative team environment. Opportunities for detail oriented development. Competitive compensation and benefits. Requirements - Minimum of 3 years of experience in administrative support or office management.

Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.

Strong interpersonal and communication skills, both written and verbal.

Ability to handle multiple tasks and prioritize effectively in a fast-paced environment.

Familiarity with meeting coordination and event planning processes.

Experience with vendor management and facility coordination.

Attention to detail and accuracy in data entry and record keeping.

Basic understanding of social media and scheduling tools is a plus. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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