Office Coordinator/Administrative Assistant Bookmark this Posting Print Preview | Apply for this Job

Position Details

Position Information

Position Title Office Coordinator/Administrative Assistant

Department Campus Safety -Group

Pay Type Non Exempt

Appointment Type (A) Continuing Full-Time

Hours Per Week 37.5

Number of weeks 52 weeks per year

other - # of weeks 52

Benefits Eligible Full Benefits

Geographical Regional

Qualifies for Relocation Reimbursement No

Work Schedule

Job Description

General Scope of Duties

Serves as Administrative Assistant to the Director of Campus Safety and Emergency Operations, Associate Director of Campus Safety, and supports the overall Campus Safety and Camel Card Office operations. Under direction from the Director of Campus Safety and Emergency Operations, performs a wide variety of administrative duties related to Campus Safety and Emergency Operations and Camel Card Office Operations, including managing the Campus Safety Transportation Fleet, issuing new and replacement Camel Cards, maintaining department files consisting of correspondence, incident reports, policy and procedure manuals.

General Duties and Responsibilities

Maintain department files consisting of correspondences, incident reports, invoices, documents.

Respond to calls and in-person visitors to the office by providing information/assistance and/or direct to appropriate personnel

Manage appointment calendar and schedule meetings for the Director and Associate Director

Order equipment supplies and request repairs and work orders as necessary

In coordination with the director, supervise student workers assigned to the CamelCard Office

Coordinate the DMV background process for approved college drivers and support the T2 Parking System by executing the parking program by issuing decals, record keeping, and inventory

Enter payroll information into the College payroll system for Campus Safety staff

Oversee the issuance of administrative keys and other building access

Maintain uniform inventory documents for Officers

Responsible for managing college fleet vehicle reservations

Maintain files on all safety equipment and devices and uniforms

Administer the campus-wide "one-card system," including the production and issuance of new and replacement cards

Support the College key program for Staff, Faculty, and Students, including issuing keys for administrative offices and buildings throughout the year, with a higher than normal volume of work in this area at the beginning and end of each semester

Perform data entry tasks into College systems

Other duties and special projects as assigned

It may require occasional weekend hours

Education and Skills

Associate's degree preferred, minimum 3 years of experience working in office administration, business, educational environment or a related field required

In lieu of an associate degree, additional years of relevant experience may be considered.

Strong written and verbal communication skills

Considerable knowledge of administrative office support functions and general office equipment

Ability to learn the College's Management Information System, Banner

Basic knowledge of personnel administration including scheduling, timesheet and leave processing

Ability to interact well with a diverse population and provide high customer service to students, faculty, staff, and visitors.

Proficient in Google, Microsoft, Google Meet, Zoom, Excel

High integrity is needed to handle confidential information

Attention to detail

Ability to work independently, be well-organized, and work under pressure

Preferred Qualifications

Physical Demands

Driving Required No

Salary Range $19.50-$22.00

Note

Connecticut College is committed to fair and competitive compensation. The final offer will reflect the candidate's experience, education, and the institution's pay structure to ensure internal equity.

Applicant Credentialing Thorough applicant credentialing will be conducted on the selected candidate which will include criminal records check, DMV check and depending on the position psychological exam and pre-placement physical.

Posting Detail Information

Open Date 07/30/2025

Applications accepted through

Open Until Filled Yes

Documents needed to Apply

Required Documents

Resume

Cover Letter

Optional Documents

Supplemental Questions

Required fields are indicated with an asterisk (*).

Are you eligible to work in the U.S.?

Yes

Will you now or in the future require sponsorship for employment visa status (e.g., H-1B visa)?

Yes

Connecticut College

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Office Coordinator/Administrative Assistant