Administrative Assistant II, Learning Commons

College of Western Idaho • Nampa, ID • 8h ago

Administrative Assistant II, Learning Commons Multiple - Staff

Apply now (https://secure.dc4.pageuppeople.com/apply/1005/gateway/default.aspx?c=apply&lJobID=496441&lJobSourceTypeID=796&sLanguage=en-us) Job no: 496441

Opened: Aug 12 2025 MST

Anticipated Close Date: Aug 26 2025 MST

Reports To:

Dean, Learning Commons

Position Status:

Part-Time, Non Benefited (non-student)

Posted Pay Range:

$18.68-$23.35

About Us:

College of Western Idaho (CWI) is committed to empowering students to succeed by providing affordable and accessible education to advance the local and global workforce.

Offering premier programs and degrees that make a difference, CWI remains a top choice for higher education in the Treasure Valley. Empowering the community one student at a time, CWI moves fearlessly forward paving the way to bold new futures with flexible options, exceptional tuition value, and support every step of the way.

VisitWhy CWI (https://cwi.edu/why-cwi) to learn more.

Position Summary:

Join a collaborative and upbeat team that puts students first! The Administrative Assistant II performs a variety of duties that support the everyday work of the Learning Commons, which includes the Library, Tutoring, and Writing & AI Literacy Center. In this role, you will coordinate meetings and events, monitor and reorder office supplies, track spending and prepare budget forms, organize and maintain records and documents, and engage in special projects, among other duties. This position is responsible for providing accurate and current information about Learning Commons services by phone, in person, by chat, and via email. The Administrative Assistant II reports to the Dean of the Learning Commons while supporting leadership and staff across the division.

Essential Functions:

Provides support in organizing, updating, and maintaining organizational records and documents.

Monitors and reorders office and related supplies for all Learning Commons locations.

Conducts basic budget tracking and reconciliation; prepares and tracks budget-related forms and documentation.

Coordinates meetings and events, including scheduling, agenda preparation, note-taking, food orders and delivery, and supply needs.

Provides occasional student-focused customer service at service desks, by online chat, email, and phone.

Collaborates with the Learning Commons Outreach Specialist to ensure smooth functioning of administrative support within the division.

Coordinates administrative office functions and special projects.

Oversees the receipt and distribution of incoming mail.

Handles sensitive, confidential, or private issues and safeguards information.

Conveys by words and action the values expected by CWI.

Performs other duties as assigned.

Minimum Qualifications:

Associate's degree and two years of administrative support experience.

Excellent customer service skills.

Experience using Microsoft Office suite, online team-based communication platforms (e.g. Slack/Discord), and related productivity and educational software.

Good oral and written communication skills.

Additional Instructions for Applicants:

Please include a cover letter.

Most positions at CWI are in-person and based on campus. While some roles may allow up to two remote workdays per week, eligibility for remote work is determined on a case-by-case basis at the hiring manager's discretion. All candidates must reside within, or be willing to relocate to, a reasonable commuting distance from CWI. Employment visa sponsorship is not available for this position.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, veteran status, gender identity, sexual orientation, or any other applicable legally protected status.

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