Administrative Specialist, Public Works
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Administrative Specialist, Public Works
Salary
See Position Description
Location
Pittsburgh, PA
Job Type
CS Non-Competitive, Full Time
Job Number
25-ADSP-01
Department
Public Works
Opening Date
08/11/2025
Closing Date
9/1/2025 4:00 PM Eastern
FLSA
Non-Exempt
Bargaining Unit
01
Description
Benefits
Questions
POSITION SUMMARY
Performs a wide variety of moderately complex administrative tasks.
Department : Public Works
Salary : $44,158 per year.
Position: Announcement
Union : None, this is a non-union position.
Civil Service Classification : Non-Competitive
REQUIREMENTS
General Application Requirements : You must submit or show proof of all of the following at the time of filing your application (unless otherwise indicated below), or your application will be disqualified. Disqualifications based on any of these General Application Requirements are not subject to a Civil Service appeal.
Applicants must submit a complete application, including education, work experience, a resume, and completed supplemental questions.
Applicants must become residents of the City of Pittsburgh prior to employment and remain residents throughout employment.
Click here (https://arcg.is/vD5Hn) to view a map of City of Pittsburgh neighborhoods.
NOTE: The City of Pittsburgh, as a matter of policy, conducts pre-employment and promotional background investigations on all candidates being considered for positions. The background investigation includes, but is not limited to, criminal background, driver's license, and City of Pittsburgh real estate tax payments. Candidates may be disqualified from consideration based on the results of their background investigation, as it relates to the job for which the applicant is being considered.
Qualifying Requirements:
Your work experience and education/training will be evaluated to determine if you meet the qualifying eligibility requirements listed below for this position . You will receive notice of your eligibility status.
WORK EXPERIENCE: The application must clearly show one (1) year of full-time experience in performing administrative and research duties related to the position duties. (Less than full-time experience will be calculated on a pro-rated basis.)
EDUCATION/TRAINING : The application must clearly show an Associate's Degree or higher from a fully accredited institution. (See NOTE under General Application Requirements regarding education/training verification.)
EQUIVALENCY : Education/training and/or work experience may be substituted on a year-for-year basis if the application clearly shows the required number of years to meet the Total Qualifying Requirement for this position , based on the sum of work experience and education/training listed above . The Total Qualifying Requirement is three (3) years. (See NOTE under General Application Requirements regarding education/training verification.)
CIVIL SERVICE EXAMINATIONS
If you meet the qualifying requirements listed above, you will recieve a notice of admission (when applicable) for the following examination(s). You must pass the written and/or performance examination(s) in order to have your name placed on the official Civil Service eligibility list for this position. Candidates who receive job offers must pass a medical examination (when applicable) prior to the start date.
Written: None required for this position.
Performance: None required for this position.
Medical: None required for this position.
POSITION DUTIES
Maintains, researches, and recommends improvements to Cartegraph. Works with other City departments to standardize, enhance, and simplify use.
Researches and investigates issues using a variety of computer systems, including but not limited to Carte graph, Skyhawk, Quetica , Victor Stanley, etc.
Greets visitors and caller s, routing them as appropriate ; s orts, receives, sends, and distributes USPS and interoffice mail
Requests new employee IDs, technology, hardware, software, tablets, mobile devices, etc.
Coordinates and participates in the coordination of departmental and City-wide initiatives.
Drafts and prepares routine office files and also confidential information, including memos, letters, reports, lists, spreadsheets, travel letters, pending lawsuits, disciplinary actions, grievances, bargaining strategies and proposals, departmental plans and preparations, etc. , proofreading to ensure documents are readable and free from errors and typos.
Operates office technology and equipment - PC and peripherals, tablets, copier, scanner, plotter, and camera .
Gathers and analyzes information; c ompiles data to prepare a wide variety of reports, presentations, correspondence , and surveys ; performs data entry, retrieval, and reporting.
Establishes and m aintains files and prepares accurate reports , both manually and/or electronically, using a variety of programs such as Microsoft Products (Outlook, OneDrive, Teams, Word, Excel, PowerPoint, etc.) Cartegraph, Google Forms, etc. , to assist in the development of forms and office procedures .
Schedules and maintains a calendar of trainings; follows up on all certifications, training registrations, reimbursements, etc.
May train, cross-train, and/or organize training for City employees on assigned duties .
Orders office supplies and equipment.
Performs activities and functions of related personnel and other related tasks/duties as assigned or required.
CLICK HERE (http://www.governmentjobs.com/careers/pittsburgh/classspecs) to view the full job description, including knowledge, skills, abilities, and working conditions for this position. Locate and click on the position title to view the complete job description.
Full-time City employees receive a comprehensive benefit package including:
Health, Dental and Vision Benefits
Pension
Voluntary Deferred Compensation Plan
Tuition Reimbursement
Paid Holidays
Paid Vacation
Personal Days
(Benefits may be modified based on collective bargaining unit terms.)
01
The City of Pittsburgh welcomes all applicants, including those who would need to relocate to satisfy the Residency Requirement prior to starting this position. Please elaborate on your plans to relocate to Pittsburgh if you do not already live within the City of Pittsburgh municipality. If you already reside within the City of Pittsburgh, please write N/A.
02
Please select the one answer most closely describing your minimum professional work experience/education:
I possess a high school diploma or equivalent and at least nine (9) years of full-time experience in program administration and management, community affairs, public policy, non-profit management, or social work.
I possess an unrelated associate degree and at least nine (9) years of full-time experience in program administration and management, community affairs, public policy, non-profit management, or social work.
I possess a related associate degree and at least seven (7) years of full-time experience in program administration and management, community affairs, public policy, non-profit management, or social work.
I possess an unrelated bachelor's degree and at least seven (7) years of full-time experience in program administration and management, community affairs, public policy, non-profit management, or social work.
I possess a related bachelor's degree and at least five (5) years of full-time experience in program administration and management, community affairs, public policy, non-profit management, or social work.
I possess a related master's degree and at least three (3) years of full-time experience in program administration and management, community affairs, public policy, non-profit management, or social work.
I do not possess any of the minimum amounts of education/and or work experience listed above.
03
Please briefly describe your full-time experience in performing administrative and research duties related to the position duties. If you do not possess this experience, please @type "N/A".
Required Question
Employer
City of Pittsburgh
Address
414 Grant Street Room 431 Pittsburgh, Pennsylvania, 15219
Phone
412-255-2710
Website
http://www.pghjobs.net
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