Administrative Assistant 2
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Administrative Assistant 2
Salary
$49,400.00 - $72,612.80 Annually
Location
Des Moines - 50319 - Polk County, IA
Job Type
Full-time
Job Number
26-00343
Agency
282 Iowa Department of Education
Opening Date
08/11/2025
Closing Date
8/25/2025 8:59 AM Central
LinkedIn Tag
LI-POST
Point of Contact
idoe.hr@iowa.gov
To Apply
Candidates are encouraged to include detailed information about their relevant experience in their application, or submit a cover letter and resume in addition to their application.
Description
Benefits
Questions
Job Description
Iowa Department of Education's mission is ensuring all students experience a world-class education. To accomplish our mission, we need talented, passionate people working together to build an excellent education system that empowers all students to achieve their full potential.
We are looking to find a highly qualified administrative professional to serve the Bureau of Iowa College Aid. This person will provide key support for Bureau programs and staff.
Your Responsibilities:
Serve and provide direct administrative support to Bureau staff. Offer reliable support to positions as it relates to professional level planning/development/coordination/evaluation for all program related projects.
Develop tentative plans for various Bureau programs and projects. Apply specific program planning knowledge and general knowledge of public administration, communication and collaboration to task assignments in the planning process.
Monitor and track progress toward program goals and objectives leveraging internal systems, data and information; identify and investigate operational problems and develop recommendations; prepare data summaries and basic drafts of supporting material for inclusion in specific project reports; review materials prepared by other organizations and bureaus for study purposes.
Maintain and update program files, spreadsheets and databases; track and update program policies and operating procedures; carry out the basic aspects of review and evaluation of project proposals; track matching contribution documentation required for programs.
Recognize prominent trends and patterns in the program areas assigned; serve as a member of internal teams and represent Bureau and/or Section(s) at regular and special meetings; gather, analyze and present factual information while participating in discussions and communicate management's position on specific matters; provide accurate and timely advice on matters necessary to implement directives and instructions.
Plan, coordinate, and promote conferences and events; schedule appointments and conferences; arrange out-of-town travel; maintain Bureau calendars.
Handle complaints and requests for information or assistance regarding Bureau operations and programs; apply and interpret rules, policies and regulations; gather background information; and prepare appropriate responses.
If you wish to review a copy of the Position Description Questionnaire, please contactidoe.hr@iowa.gov.
Hours: 8:00 A.M. - 4:30 P.M., Monday - Friday at the Grimes Building
A successful candidate will bring or have the ability and desire to learn:
Passion for accomplishing common goals in pursuit of public service
Ability to work collaboratively on, and provide leadership for, high-performing teams
Ability to work independently, moving projects forward with minimal supervision
Strong written and verbal communication skills
Ability to interpret and break down highly technical and regulatory language, and present information in an understandable manner
Conflict resolution and interpersonal skills
Desire to work with diverse teams and stakeholders
WHAT'S IN IT FOR YOU?
Opportunities to make a widespread difference in the lives of children, their families, and Iowa communities
Collaborative, positive work environment
Talented and passionate work colleagues that will help you learn and grow
Opportunities to collaborate with experts from around the country
Employee discounts from a variety of vendors
Competitive salary and benefits package:
https://das.iowa.gov/sites/default/files/hr/documents/employment/Benefits\Beyond\the_Paycheck.pdf
Minimum Qualification Requirements
Applicants must meet at least one of the following minimum requirements to qualify for positions in this job classification:
Graduation from an accredited four-year college or university with a bachelor's degree in any field, and experience equal to one year of full-time administrative support (e.g., screening visitors and callers; opening/distributing mail, typing/proofing documents, letters, and reports; organizing files; scheduling meetings/appointments; arranging travel; processing travel claims; ordering supplies/equipment) or technical support work (e.g., determining budget, personnel, and equipment needs; compiling/evaluating statistical, historical, economic, business, financial or technical program data; interpreting or securing compliance with laws, rules and regulations; reviewing operating records/reports and evaluating their effectiveness).
A total of five years of education and/or full-time experience (as described in number one) where thirty semester hours of accredited college or university course work in any field equals one year of full-time experience.
Current, continuous experience in the state executive branch that includes experience equal to 12 months of full-time work as an Administrative Assistant 1.
For additional information, please click on thislink to view the job description (https://das.iowa.gov/sites/default/files/hr/documents/class\and\pay/JobClassDescriptions/AdministrativeAssistant2-00709-90709.pdf) .
Why Choose the State of Iowa?
At the heart of our commitment to excellence is a dedication to our most valuable asset - our employees. Discover the outstanding benefits that set us apart as an employer of choice.
Our Robust Benefits Package Includes:
Competitive Compensation:
Enjoy a competitive salary that reflects directly on your skills and expertise.
Keep in mind, your wage is just one part of your total compensation. Unlock the complete value of your employment with the State of Iowa by using our user-friendlyTotal Compensation Calculator (https://das.iowa.gov/media/3773/download?inline) .Gain insights into your comprehensive annual compensation, including salary and State-provided benefits.
Health and Wellness:
Prioritize your well-being with our comprehensive health plans, including medical, dental, and vision coverage. Enjoy the peace of mind knowing that the State of Iowa covers 90% of the premiums, providing you and your loved ones with excellent coverage at a remarkably low cost.
Retirement Planning:
We are proud to offer the Iowa Public Employees Retirement System (IPERS). A defined benefit plan, IPERS benefits are guaranteed for life, meaning once you retire, you will receive the same monthly benefit for the remainder of your life (once vested). We invest in your long-term financial well-being, so you can retire with peace of mind.Click here to learn more about IPERS (https://ipers.org/members) .
Paid Time Off:
Life is unpredictable, and at the State of Iowa, we understand the importance of work-life balance. Our leave policies, including paid holidays, vacation, and sick leave with unlimited accrual, ensure you have the flexibility you need for personal and family matters.
Professional Development:
Elevate your career with continuous learning opportunities. We support your growth through training programs, workshops, and tuition reimbursement.
Employee Assistance Program (EAP):
We care about your well-being beyond the workplace. Access confidential counseling, resources, and support through our Employee Assistance Program.
Diversity and Inclusion:
Be part of a diverse and inclusive workplace that embraces all backgrounds and perspectives. We believe diversity is a strength that drives innovation.
Join Us - Elevate Your Career:
Ready to elevate your career with the State of Iowa?Click here (https://iowa.attract.neogov.com/recruitment/p/benefits) to explore more about our unparalleled benefits and discover what makes us unique. Your success is our priority!
01
Do you understand that the answers to all of the following questions must be truthful, honest, and accurate to the best of your ability? Please read all questions and answers thoroughly and make sure you understand them completely.Ensure the answers to your questions match the information filled out on your application and the attachments you have uploaded. If the answers to your questions are inconsistent with your application information or uploaded attachments, you will be given zero points for the question.Knowingly misrepresenting the facts when submitting any information related to an application, examination, certification, appeal, or any other facet of the selection process will result in your disqualification from this application and future employment with the state of Iowa.
Yes - I understand and agree.
No
02
PLEASE READ CAREFULLY
Have you filed a registration statement pursuant to the federal Foreign Agents Registration Act of 1938, as amended, 22 U.S.C. §611 et seq?
No - I have NOT filed a registration statement pursuant to the federal Foreign Agents Registration Act of 1938, as amended, 22 U.S.C. §611 et seq
Yes - I HAVE filed a registration statement pursuant to the federal Foreign Agents Registration Act of 1938, as amended, 22 U.S.C. §611 et seq
03
Have you graduated from an accredited four-year college or university with a bachelor's degree in any field? IF YES - How many months of experience do you have of full-time administrative support (e.g., screening visitors and callers; opening/distributing mail, typing/proofing documents, letters, and reports; organizing files; scheduling meetings/appointments; arranging travel; processing travel claims; ordering supplies/equipment) or technical support work (e.g., determining budget, personnel, and equipment needs; compiling/evaluating statistical, historical, economic, business, financial or technical program data; interpreting or securing compliance with laws, rules and regulations; reviewing operating records/reports and evaluating their effectiveness)?
I have not graduated from an accredited four-year college or university with a bachelor's degree in any field
Less than 12 months of the administrative support work identified
12 months or more of the administrative support work identified
04
How many years do you have of a combination of post high school education in any field AND/OR full-time administrative support (e.g., screening visitors and callers; opening/distributing mail, typing/proofing documents, letters, and reports; organizing files; scheduling meetings/appointments; arranging travel; processing travel claims; ordering supplies/equipment) or technical support work (e.g., determining budget, personnel, and equipment needs; compiling/evaluating statistical, historical, economic, business, financial or technical program data; interpreting or securing compliance with laws, rules and regulations; reviewing operating records/reports and evaluating their effectiveness)? 30 semester hours equals one year of experience.
I do not have any of the combined education and/or experience
Less than five years of the combined education and/or experience
Five years or more of the combined education and/or experience
05
Are you a current State of Iowa employee- executive branch? IF YES - How many months do you have of full-time experience in the classification of Administrative Assistant 1 for the State of Iowa?
I am not a current State of Iowa employee
I do not have any experience in the classification of Administrative Assistant 1 for the State of Iowa
Less than 12 months of full-time experience in the classification of Administrative Assistant 1 for the State of Iowa
12 months or more of full-time experience in the classification of Administrative Assistant 1 for the State of Iowa
06
Which one best describes your level of education?
Bachelor's Degree
Associate's Degree
Some college, no degree
Not applicable
07
Which best describes your experience working with a major/emphasis in a Human Services or Education related field (e.g., social work, counseling, public administration, human resources, communications, paralegal). ? (if multiple responses apply for you, please choose the one with the higher point value)
5 or more years of experience
4 years to less than 5 years experience
3 years to less than 4 years experience
2 years to less than 3 years experience
1 year to less than 2 years experience
Less than 1 year of experience
08
How many years of full-time work experience do you have developing or implementing processes/procedures to facilitate workflow of projects?
5 or more years of experience
4 years to less than 5 years experience
3 years to less than 4 years experience
2 years to less than 3 years experience
1 year to less than 2 years experience
Less than 1 year of experience
09
How many years of full-time work experience do you have with supporting projects throughout the project's life-cycle?
5 or more years of experience
4 years to less than 5 years experience
3 years to less than 4 years experience
2 years to less than 3 years experience
1 year to less than 2 years experience
Less than 1 year of experience
10
How many years of full-time work experience do you have with supporting grants?
5 or more years of experience
4 years to less than 5 years experience
3 years to less than 4 years experience
2 years to less than 3 years experience
1 year to less than 2 years experience
Less than 1 year experience
11
How many years of full-time experience do you have working with budgets or financial reporting?
5 or more years of experience
4 years to less than 5 years experience
3 years to less than 4 years experience
2 years to less than 3 years experience
1 year to less than 2 years experience
Less than 1 year experience
12
How many years of full-time work experience do you have using Google Suite or Office 365 software, including documents, spreadsheets, and presentations?
5 or more years of experience
4 years to less than 5 years experience
3 years to less than 4 years experience
2 years to less than 3 years experience
1 year to less than 2 years experience
Less than 1 year experience
13
How many years of full-time experience do you have using data storage or vizualization software, such as Salesforce, Google Data Studio, Power BI, Tableau, etc.
5 or more years of experience
4 years to less than 5 years experience
3 years to less than 4 years experience
2 years to less than 3 years experience
1 year to less than 2 years experience
Less than 1 year experience
Required Question
Employer
State of Iowa
Agency
282 Iowa Department of Education
Address
Grimes State Office Building
400 E 14th St
Des Moines, Iowa, 50319
Website
https://www.educateiowa.gov/
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