POLICE RECORDS ASSISTANT I
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POLICE RECORDS ASSISTANT I
Salary
$46,794.71 - $60,065.64 Annually
Location
City of Stockton, CA
Job Type
Full-Time (Probationary)
Job Number
0825-06960
Department
Police
Opening Date
08/10/2025
Closing Date
8/27/2025 5:30 PM Pacific
Description
Benefits
Questions
DEFINITION
OPEN/PROMOTIONAL RECRUITMENT
BIWEEKLY SALARY RANGE:
$1,799.80 - $1,891.63 - $1,989.09 - $2,090.74 - $2,198.03 - $2,310.22
FLSA STATUS: Non-Exempt
TENTATIVE EXAMINATION DATE: The week of September 15, 2025
TYPING CERTIFICATE SUBMISSION DEADLINE: Wednesday, August 27, 2025 at 5:30PM
Suggested Online Testing Agencies:
Typing.com
Official-Typing-Test.com
The Stockton Police Department is looking for a Police Records Assistant I. Having flexibility with your schedule, including nights, weekends and holidays is a must.
Incumbents in this position are included in the Civil Service system and are in a "for-cause" employment status represented by the Stockton City Employees' Association Bargaining Unit. (Classified/Represented)
Prior to appointment, eligible candidates may be required to submit to and successfully pass a background investigation, which will include fingerprinting and a medical examination which includes a back evaluation.
Under general supervision, performs varied office support work related to police records functions; performs related work as assigned.
CLASS CHARACTERISTICS
Police Records Assistant I is the entry level class of the class series. Initially under close supervision, incumbents learn Police Department and City policies and procedures. As experience is gained there is greater independence of action with established guidelines.
PRINCIPAL DUTIES (Illustrative Only)
Trains new police record assistants and part-time employees; assists with performance evaluations and training updates for current employees.
Receives non-emergency calls from citizens reporting crimes; refers callers to appropriate staff or other agencies for handling or records for actual information.
Types reports of crimes and prepares a daily report of crime information collected; prepares a tally sheet of calls received for statistical purposes.
Receives and answers tele@types and maintains records of tele@types received; checks with other agencies to secure warrant information.
Enters and retrieves information using an on-line or personal computer system.
Monitors and transmits information to field officers using a two-way radio.
Breaks, sorts, and organizes citations and other police documents for the court; reviews documents for errors or omissions and refers to appropriate issuing officers for correction, issues moving and parking citation books to authorized staff.
Maintains records and files of all citations, warrants, and related police records.
Checks files for criminal record of subjects for authorized personnel; retrieves and makes copies of accident, crime, and arrest reports.
Performs searches of female prisoners as required.
Reviews dealers' slips of gun sales to determine if purchaser has criminal record.
Responds to requests for copies of police reports in accordance with established Police Department policies and procedures.
Receives money at counter and issues receipts for copies of accident and other reports; provides general public information at the counter.
Codes and tallies data from police records and reports and prepares periodic statistical reports for management review; logs stolen, recovered, and towed vehicles.
Receives and processes criminal and traffic warrants.
Instructs new Police Records Assistant staff and may act in the absence of the supervisor.
May provide court testimony as required.
QUALIFICATIONS
Education:
Possession of a high school diploma or GED.
Other Requirements:
Specified positions may require a valid California driver's license.
Typing accurately at a rate of 40 net words per minute from printed copy.
Must be willing to work rotating shifts and be willing to work weekend and holiday shifts and stay over on their shift when absences occur.
Knowledge of:
Principles and practices of supervision;
Office practices and procedures, including filing and the operation of standard office equipment;
Correct English usage, including grammar, spelling, and punctuation;
Basic record keeping principals and procedures;
Basic data processing principles and the use of word processing or personal computing equipment; and
Basic business arithmetic.
Skill in:
Performing detailed clerical work accurately;
Organizing and maintaining office records and files;
Communicating tactfully and effectively with the public;
Making accurate arithmetic calculations;
Using initiative and sound independent judgement within established guidelines;
Operating standard office equipment, including a word processor;
Prioritizing work and coordinating several activities; and
Establishing and maintaining effective working relations with those contacted in the course of the work.
The Examination:
Applicants who qualify in terms of relevant work experience and education, that best fit the needs of the City, will be invited to participate in the examination process. The examination process may include an oral exam or a training and experience evaluation examination weighted 100%. However, the City reserves the right to utilize alternative testing methods if deemed necessary. Candidates must receive a minimum passing score of 70%, as determined by the relative performance of all candidates in all portions of the examination. In the event of identical ratings, candidates' names will be arranged in order of application date/time, and, if the same, then arranged alphabetically.
ALL APPLICATIONS AND SUPPLEMENTAL QUESTIONS MUST BE COMPLETED FULLY AND SUBMITTED ON AN OFFICIAL CITY OF STOCKTON APPLICATION FORM. (DO NOT STATE "REFER TO RESUME" ON YOUR APPLICATION OR SUPPLEMENTAL QUESTIONNAIRE.) INCOMPLETE APPLICATIONS AND SUPPLEMENTALS WILL BE REJECTED AND CANNOT BE REVISED AFTER SUBMITTAL ON OR BEFORE THE FINAL FILING DATE. POSTMARKS, FACSIMILES, AND PHOTOCOPIES OF THE CITY'S EMPLOYMENT APPLICATION WILL NOT BE ACCEPTED. RESUMES ARE WELCOMED BUT SHOULD BE SUBMITTED AS ADDITIONAL INFORMATION ONLY.The information in this announcement concerning the terms and conditions of employment does not constitute either an express or implied contract, and these provisions are subject to change.
NOTE:
After on-line submittal, immediate notification will appear on your screen indicating your application has been received. Please print this notice as proof of filing.
Notices and correspondence will be sent via email only. No paper notices will be mailed to applicants. It is the applicant's responsibility to ensure a correct email address is provided and that correspondence is received.
NeoGov.com: You will receive correspondence via the e-mail address you placed on your application. Some e-mail accounts have been known to place these e-mails in the spam/junk file. Please check your e-mail folders or accept e-mails ending with neogov.com.
In accordance with California Government Code section 3100, et., seq., all City of Stockton employees are considered disaster service workers who may be required to report for duty, or remain on duty to address disaster service activities in the event of an emergency or disaster and are required to undertake an applicable loyalty oath.
45-Minute Response: The City of Stockton requires employees in this position to reasonably respond to emergencies at all times. Employees will be required to maintain primary residence within 45 minutes of City Hall in order to timely respond to emergencies and meet the health, safety, and welfare needs of the City. New employees have up to three (3) months from the date of hire to comply with the requirement. Any interested candidates must be willing to adhere to this requirement throughout the duration of employment.
