ADMINISTRATIVE COORDINATOR 4
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ADMINISTRATIVE COORDINATOR 4
Salary
$2,732.00 - $4,682.00 Monthly
Location
Alexandria, LA
Job Type
Classified
Job Number
08/50364613/AC4/08.08.25-LT
Department
DOTD-Engineering & Operations
Division
District 8- Alexandria
Opening Date
08/08/2025
Closing Date
8/15/2025 11:59 PM Central
Description
Benefits
Questions
About this Job
District 08-UNIT 001 Alexandria, LA
Job Number: 08/50364613/AC4/08.08.25-LT
District Recruitment for Rapides Parish:
This position functions as a Clerk within the District Business Office. Incumbent must be self-motivated and able to perform duties independently with little to no supervision on a regular basis. The incumbent is also expected to exercise a high degree of independent judgment and initiative in determining the approachI action to take in non-routine situations that may arise. This position must possess extensive knowledge of DOTD processes and functions in order to accurately process, report and document all activities accomplished. The incumbent will participate in DOTD structured training programs as appropriate and attend all continuing education classes and conferences deemed necessary to facilitate the performance of required tasks.
While in official capacity, DOTD employees must comply with applicable Louisiana and Civil Service laws, rules and regulations, as well as DOTD policies, procedures, manuals, and directives.
Core Competencies:
Communicating Effectively: Theability to relay information correctly and appropriately to connect people and ideas.
Following Policies and Procedures: Theability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.
Making Accurate Judgments: Theability to form an opinion objectively and decisively based on relevant information and in accordance with established standards.
Preferred Competencies:
Adapting to Change: The ability to adjust plans, expectations, and behaviors in response to change.
Displaying Professionalism: The ability to recognize how your actions impact the perceptions of both you and your organization.
Please visit our DOTD Career Center for more information about our agency:
http://wwwsp.dotd.la.gov/Inside\LaDOTD/Divisions/Mgmt\Finance/HR/Pages/Career_Center.aspx
Minimum Qualifications
Three years of experience in administrative services.
EXPERIENCE SUBSTITUTION:
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.
Job Specification
The official job specifications for this role, as defined by the State Civil Service, can be foundhere (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=168070) .
Job Duties and Other Information
Job Duties:
-Serves as Timekeeper for Unit 001. Ensures hours worked are reported properly, including coding of Cost Center and Leave and/or Attendance, as well as supported by properly executed leave slips when applicable.
-Confers with Unit Timekeepers to reconcile discrepancies, forwards PPAs to ADA of Business for processing, and maintains the District's Payroll Files.
-Processes all Family Leave documentation for employees placed on Family Leave.
-Maintains the Accounts Payable Files for the Fiscal Year.
-Serves as liaison and/or contact person with Vendors as well as internal and external customers, concerning payment information and/or discrepancies.
-Provides back-up and support to the Switchboard/Receptionist on a daily basis and as needed, including but not limited to scheduled/unscheduled absences, lunch and breaks.
-Provides back-up and support to Stockroom Personnel on an as-needed basis, including but not limited to vacations and extended absences.
-Reviews and enters all personal injury reports and incident reports for DOTD Personnel to Sedgwick and forward all new claims to appropriate Workman's Comp. personnel at Headquarters.
-May be required to perform other duties as necessary including, but not limited to, emergency/disaster support activities.
Appointment Type: Probational/Promotional
Work Schedule: Monday-Friday from 7:45AM to 4:15PM.
How To Apply:
No Civil Service test scoreis required in order to be considered for this vacancy.
Please list all work experience on the application. Failure to include all work experience may affect your eligibility for this position.
*Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumeswill not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.
To apply for this vacancy, click on the"Apply"link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
"The Louisiana Department of Transportation and Development (DOTD) is an equal employment opportunity employer and serves as a model employer for individuals with disabilities. DOTD does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, disability, age, or pregnancy, and prohibits harassment of any @type."
Information on the Louisiana Workforce Commission, Louisiana Rehabilitation Services is availablehere. (https://www.laworks.net/WorkforceDev/LRS/LRS\Tech\Asst_Guidance.asp)
Contact Information:
For more information regarding this vacancy, please contact:
Sandra Rollins
Admin. Program Manager 3
318-561-5188
Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.
As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:
Insurance Coverage More information can be found at https://info.groupbenefits.org/
Parental Leave- Up to six weeks paid parental leave
More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx
Holidays and Leave - State employees receive the following paid holidays each year:
New Year's Day
Martin Luther King, Jr. Day,
Mardi Gras,
Good Friday,
Memorial Day,
Independence Day,
Labor Day,
Veteran's Day,
Thanksgiving Day and Christmas Day.
*** Additional holidays may be proclaimed by the Governor
State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.
Retirement - State of Louisiana employees are eligible to participate in various retirement systems (based on the @type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):
Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\Retirement\System.mp4) to give you more detailed information about their system
Teacher's Retirement System of Louisiana (www.trsl.org),
Louisiana School Employees Retirement System (www.lsers.net), among others
01
Are you a probational LA-DOTD employee?
Yes
No
02
Are you a permanent LA DOTD employee?
Yes
No
03
Are you a current or former employee of the State of Louisiana?
Yes
No
04
If so, for which state agency(ies) do you/did you work and during what time period(s)? If not, indicate "NA".
05
To ensure compliance with PPM #9, DOTD Nepotism Policy, please list the name and relationship with any immediate family members that are currently employed by the LA-DOTD. Please @type "N/A" if there are no immediate family members?
06
Do you possess either a High School Diploma or GED?
Yes
No
07
Do you possess a valid Louisiana driver's license?
Yes
No
08
Are you willing to perform other duties as necessary, including, but not limited to, emergency disaster support activities after work hours, weekends, and holidays?
Yes
No
09
What are your career interests?
10
Resumes will not be accepted in lieu of a completed application. Did you include all relevant education and experience on your official submission?
Yes
No
11
AC: Rate your ability to adapt to change based on our definition: The ability to adjust plans, expectations, and behaviors in response to change.
1= I have no experience and/or am uncomfortable adapting to change
2= I have limited experience or require assistance to adapt to change
3= I can adapt to change
4= I can adapt to change and help others improve their ability to adapt to change
12
AC: Explain your rating by providing specific and relevant examples in the box below.
13
CE: Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas.
1= I have no experience and/or am uncomfortable communicating effectively
2= I have limited experience or require assistance to communicate effectively
3= I can communicate effectively
4= I can communicate effectively and help others improve their communication
14
CE: Explain your rating by providing specific and relevant examples in the box below.
15
DPf: Rate your ability to display professionalism based on our definition: The ability to recognize how your actions impact the perceptions of both you and your organization.
1= I have no experience and/or am uncomfortable displaying professionalism
2= I have limited experience or require assistance to display professionalism
3= I can display professionalism
4= I can display professionalism and help others improve their ability to display professionalism
16
DPf: Explain your rating by providing specific and relevant examples in the box below.
17
FPP: Rate your ability to follow policies and procedures based on our definition: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.
1= I have no experience and/or am uncomfortable following policies and procedures
2= I have limited experience or require assistance to follow policies and procedures
3= I can follow policies and procedures
4= I can follow policies and procedures and help others improve their ability to follow policies and procedures
18
FPP: Explain your rating by providing specific and relevant examples in the box below.
19
MAJ: Rate your ability to make accurate judgments based on our definition: The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards.
1= I have no experience and/or am uncomfortable making accurate judgments
2= I have limited experience or require assistance to make accurate judgments
3= I can make accurate judgments
4= I can make accurate judgments and help others improve their ability to make accurate judgments
20
MAJ: Explain your rating by providing specific and relevant examples in the box below.
Required Question
Employer
State of Louisiana
Address
For agency contact information, please refer to
the supplemental information above.
Louisiana State Civil Service, Louisiana, 70802
Phone
(866) 783-5462
Website
http://agency.governmentjobs.com/louisiana/default.cfm
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