Administrative Coordinator (Temporary)
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Administrative Coordinator (Temporary)
Salary
$21.59 - $31.31 Hourly
Location
Colorado Springs, CO
Job Type
Temporary
Job Number
2500384
Department
Department of Public Works
Division
Resource Management
Opening Date
08/08/2025
Closing Date
8/24/2025 11:59 PM Mountain
FLSA
Non-Exempt
Max Number of Applicants
50
Description
Benefits
Questions
Need more information on completing a job application? See the EPC Application process here (https://admin.elpasoco.com/human-resources/#ApplicationProcess) .
Job Summary
Keep Things Running Smoothly! Join the Department of Public Works, Resource Manager Team, as a Temporary Administrative Coordinator!
Are you the kind of person who thrives on organization, loves helping others, and can juggle calendars, calls, and spreadsheets with ease? We're looking for a proactive and detail-orientedAdministrative Coordinator (Temporary)to step in and make a real impact!
In this essential front-line role, you'll be the go-to support for our team, coordinating meetings, keeping records accurate, answering phones, greeting visitors, and ensuring the office runs like a well-oiled machine. Your communication skills, efficiency, and upbeat attitude will help drive daily operations and provide top-notch service to staff and the public.
What You'll Do:
Be the friendly voice on the phone
Keep records, documents, and calendars organized and up to date
Coordinate meetings, events, and special projects
Support internal teams with purchasing, supply orders, and more
Share info clearly and professionally via email, phone, and in person
Tackle tasks independently and with a solution-focused mindset
If you're tech-savvy, detail-obsessed, and customer-service driven, and can stay cool under pressure, you'll thrive in this fast-paced, people-first environment.
This temporary position requires regular in-person presence and offers a great opportunity to build valuable experience in a supportive and collaborative office setting.
Jumpstart your next chapter with a role that puts your organizational skills to great use.
Apply today and help us keep everything running behind the scenes!
Hiring Range: $21.600 - $24.000 hourly
This position has an anticipated work schedule of Monday - Thursday, 6:30am - 5:00pm, subject to change.
Please be advised this position may close without advance notice, should we receive a sufficient number of qualified applications.
This position provides administrative functions in support of the department or office, including answering telephones, data entry, recordkeeping, and providing excellent customer service. Ensures facilitation and coordination of efficient operations. Employment is subject to the terms, conditions, and policies detailed in the Personnel Policies Manual (PPM). This position requires regular in-person presence as an essential job function.
Essential Duties/Responsibilities
Provides routine and non-routine administrative support. Prepares routine and confidential correspondence, memorandums, and other documents from brief instructions or notes. Scans/faxes documents, drafts communication for review, makes copies, and prepares spreadsheets and various reports as requested.
Provides exceptional customer service, both internally and externally, and provides accurate and detailed information. Answers, screens, and directs incoming calls and takes messages. As assigned, greets and assists visitors and clients; provides information and responds to questions, complaints, and referrals.
Responsible for meeting and event coordination, including scheduling and calendar maintenance; sets up meeting room as needed. Prepares and participates in meetings as needed, including compiling agendas and documents, reports, presentations, etc.; takes and disseminates meeting minutes as needed.
Conducts research, gathers and verifies data, and prepares reports, presentations, or other documents/materials.
Establishes and maintains filing system(s) and databases; inputs, changes, and updates information and records in a timely manner, ensuring accuracy and completeness.
Provides information regarding applicable policies and procedures to staff, customers/clients, and the public via writing, telephone, in person, and website.
Coordinates and processes office and equipment supply orders; maintains inventory. Receives deliveries, verifies correct items have been received, and ensures items are not damaged.
Serves as a liaison to support departments, such as Human Resources, Financial Services, Facilities, and Information Technology.
Provides administrative and liaison support to boards, commissions, advisory boards, etc. as directed.
May serve as a procurement liaison. Assists with the coordination of purchasing functions; may participate in the preparation of purchase orders. Reviews and processes requisitions, change orders, and invoices; processes payments as appropriate. May be assigned a P-card for purchases; ensures compliance with policies and procedures.
May collect and track payments, fees, or deposits; prepares and submits deposits to the Financial Services Department.
Coordinates and assists with various projects as requested.
Performs other related duties as assigned.
Supervision Exercised:This classification does not have supervisory authority and requires no supervision or direction of others.
Supervision Received:Receives Intermittent Supervision: This classification normally performs the job by following established standard operating procedures and/or policies. Regular direction, guidance, and coaching from supervisor is expected. There is a choice of the appropriate procedure or policy to apply to duties. Performance reviewed periodically.
Qualifications
Knowledge, Skills & Abilities
Working knowledge of Microsoft Office programs, including Word, Excel, Outlook, and Access.
Strong time management skills with attention to detail. Must possess strong grammar, spelling, and punctuation skills.
Must possess excellent interpersonal and customer service skills.
Ability to work with frequent interruptions, ability to organize, coordinate, and prioritize tasks and move between projects on short notice. Ability to effectively handle pressure and ambiguity.
Ability to communicate effectively and establish strong working relationships with staff, County employees, clients, and the public. Ability to provide excellent customer service.
Ability to maintain confidentiality.
Ability to compile and maintain accurate records and reports.
Ability to work independently with limited supervision.
Maintain regular and punctual attendance.
Required Education & Experience
High school diploma or equivalent education.
Two years of administrative experience.
Associate's degree may substitute for one year of the required experience.
Bachelor's degree may substitute for the required experience.
Preferred Education & Experience
Experience in the public sector or a government setting.
Pre-Employment Requirements
Must pass conditional post offer background investigation and drug screen.
Work Conditions
Duties are primarily performed in an office and remote work environment dependent upon Department discretion and business needs. This is a temporary position typically not to exceed five months.
The classification specification above is intended to represent only the key areas of responsibilities and minimum qualifications; specific job assignments, duties, education, experience, licenses/certifications, and environmental conditions will vary depending on the needs of the department/office and the particular assignment. Changes to this document may only be made by a member of the Human Resources Department.
VISION
El Paso County will be a trusted regional leader known for excellence in county service delivery.
PURPOSE
We provide essential public services to the Pikes Peak Region in support of our residents, businesses, and communities, enhancing the freedom for all to thrive.
El Paso County is an E-Verify and Equal Opportunity Employer.
El Paso County adheres to Federal drug screening guidelines and requires a pre-employment drug screen.
