Administrative Specialist - Information Technology
Job Type: Administrative Support
Pay Range $26.16 to $31.39
Location Colorado Springs, CO
Date First Posted 8/6/25
Applications are being accepted through: 8/10/25
*If no date is displayed, applications are being accepted on an ongoing basis; however, this job posting may close at any time after a minimum of 5 days of being posted.
Administrative Specialist - Information Technology
Join our dynamic Information Technology (IT) Services Department within the Business Office Domain as an Administrative Specialist! This team plays a vital role in supporting all IT domains through administrative coordination, financial and contract management, resource planning, performance metrics reporting, communications, and audit compliance.
In this highly visible role, you will provide essential support to the IT General Manager and four IT Managers, helping ensure the smooth and efficient operation of our department. We're looking for an experienced administrative professional who thrives in a fast-paced environment and enjoys supporting leadership teams.
Key Responsibilities
Manage complex and high-volume calendaring and scheduling logistics for IT senior leadership
Coordinate meetings, events, and departmental activities, including:
Scheduling and preparing agendas
Organizing meeting room logistics and materials
Documenting and distributing meeting minutes
Tracking action items to ensure completion
Support departmental projects of moderate complexity
Assist with internal communications, reporting, and documentation
Facilitate the production and distribution of the IT department's electronic newsletters
Maintain and update the IT department's SharePoint site
Organize and maintain supply rooms, mail areas, office spaces, and conference rooms
Receive, sort, and distribute mail and deliveries
Support recruitment efforts by scheduling interviews, preparing interview packets, and coordinating new hire provisioning
Prepare, proofread, and format memos, letters, reports, and presentations
Create purchase requisitions, process invoices, and reconcile P-Card purchases
Maintain electronic and paper filing systems for efficient document retrieval
Generate and distribute detailed reports, spreadsheets, publications, and presentations
Provide administrative support for department projects and workflow management
Ensure the cleanliness and organization of the conference and break rooms
Who You Are
You are a resourceful and detail-oriented professional with a passion for supporting teams and leaders. You bring a strong mix of technical skills, administrative expertise, and a customer-focused mindset.
Qualifications
Minimum 3 years of experience in a high-level administrative role supporting leadership
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Experience with SharePoint, Microsoft Teams, and Applicant Tracking Systems
Familiarity with Maximo is a plus
Knowledge & Skills
Records management principles and practices
Basic bookkeeping and budgeting
Purchasing practices and procedures
Ability to manage multiple priorities and remain composed under pressure
Strong communication, critical thinking, and problem-solving skills
High attention to detail and sound decision-making ability
Commitment to confidentiality and professional integrity
Excellent customer service skills for internal and external stakeholders
Our Commitment to Our Employees...
Our people are the heart and soul of Colorado Springs Utilities. They keep the lights on, gas flowing, water coming in, and wastewater leaving. We do not just say people are important - we prove it! That's why we are honored to invest in protecting the health and financial security of our employees and their families through our rich benefits program.
Time Off - Because everybody needs time off to recharge
Vacation - New employees accrue 13 days of paid time off to start, while our more tenured employees accrue 24 days per year
Personal Leave -3 days per year of personal leave
Paid Holidays -12 paid holidays per year
Sick Leave - Accrue 12 days of sick leave annually for those days when you or a family member is feeling under the weather
Vacation Buy - Purchase up to 40 hours of additional vacation time
Pension Plan - Looking forward to a comfortable lifestyle once you're done working? The Colorado Public Employees' Retirement Association (PERA) provides you with retirement benefits and peace of mind when you retire
Medical - Select from three comprehensive medical plans, starting at $0 per month. Employees also enjoy access to a Health Savings Account (HSA) and Flexible Spending Account (FSA). (effective the 1st of the month following your start date)
Wellness Program - Voluntary wellness program that allows you and your spouse to each earn up to $500 to use towards healthcare expenses, $100 in Visa gift cards, and up to $400 in gym membership reimbursements
Dental - Select from two dental plans, with in-network PPO preventive care covered at 100% and access to orthodontia coverage (effective the 1st of the month following your start date)
Vision - Voluntary plan that covers full vision care services and discounts on LASIK eye surgery (effective the 1st of the month following your start date)
Retirement Saving Programs - Supplement your pension plan with voluntary retirement programs such as the PERAPlus 401(k) and MissionSquare's Roth IRA and 457 plans
Disability Coverage - Short-Term (STD) and Long-Term Disability (LTD) insurance available for purchase (effective the 1st of the month following your start date)
Employee Assistance Program (EAP) - Makes the going a little easier by aiding with mental health, stress management, work-life balance, financial and legal matters, and much more
Long-Term Care Insurance (LTC) - Whether it's due to an accident or a serious illness, LTC insurance is available for purchase to help you and your loved ones (effective the 1st of the month following your start date)
Life Insurance - Company-paid life insurance and supplemental coverage available (effective the 1st of the month following your start date)
Tuition Reimbursement - Employees are eligible to receive up to $5,250 annually for Tuition Reimbursement
Qualifying Public Service Employer - Payments made towards student loans may qualify for the Public Service Loan Forgiveness Program
ATTENTION :
All positions will be posted for a minimum of 5 calendar days.
Starting pay will be determined within the posted pay range based on the experience, education, and training of the successful candidate; if there is a single pay rate posted, the job starts at that rate.
Colorado Springs Utilities does not sponsor work visas of any kind, including H-1B, TN, or F-1 student visas (with or without OPT or STEM work authorization), or any other employment-based visas. All eligible applicants must be authorized to work in the United States and work authorization must not be based on any work visa.
Colorado Springs Utilities is an Equal Employment Opportunity/Affirmative Action employer. Colorado Springs Utilities is committed to the principles of Affirmative Action and Equal Opportunity in accord with Vietnam Era Veterans Readjustment Assistance Act, 38 U.S.C. § 4212, as amended (VEVRAA), and § 503 of the Rehabilitation Act of 1973, as amended (§ 503). In addition, no person shall be unlawfully discriminated against because of race, color, creed, national origin or ancestry, sex (including pregnancy, gender identity, gender expression, and sexual orientation), age, religion, veteran status, disability, genetic information, marital status, or any other basis protected under state or federal law. Human Resources shall assure Colorado Springs Utilities' benefits, classification, compensation, employee development, employee relations, and employment programs, conform to current legal and regulatory requirements and the provisions of Colorado Springs Utilities' Affirmative Action Plan in accordance with VEVRAA and § 503.
Accessibility Accommodations . If you are an individual with a disability or a disabled veteran who is unable to use our online tools to search and apply for jobs, you may request a reasonable accommodation by contacting us at accessibility@csu.org or by calling 719-668-7500. This option is reserved for individuals who are unable to use or require assistance with the online tools as the result of a disability and is not intended for other purposes.
E-Verify and Right to Work Notice . Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. Colorado Springs Utilities participates in E-Verify. For more information on your rights and responsibilities as an applicant, please visit: http://coloradospringsutilities.jobs/applicants-rights-and-responsibilities/ . If you have a legal right to work in the United States, there are laws to protect you against discrimination in the workplace. You should know that no employer can deny you a job or fire you because of your national origin. Unless mandated by law or government contract, employers cannot require you to be a U.S. Citizen or permanent resident or refuse any legally acceptable documents. If any of these things have happened to you, you may have a valid charge of discrimination that can be filed with the OSC. Contact the OSC for assistance in your own language. Call 1-800-255-7688. TDD for the hearing impaired is 1-800-237-2515. In the Washington, D.C., area, please call 202-616-5594, TDD 202-616-5525 Or write to: U.S. Department of Justice Office of Special Counsel NYA 950 Pennsylvania Ave., N.W. Washington, DC 20530.
Have a question? If you have a question about a position or need assistance from a recruiter, email us at csurecruiting@csu.org or call 719-668-7500.
Job Type: Administrative Support
