Accountant II - Administration
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Accountant II - Administration
Salary
$50,624.05 - $84,620.59 Annually
Location
Norfolk, VA
Job Type
Permanent Full-time
Remote Employment
Flexible/Hybrid
Job Number
13367
Department
Information Technology
Opening Date
08/07/2025
Closing Date
8/17/2025 11:59 PM Eastern
Description
Benefits
Questions
Description
The Department of Information Technology (IT) plays a key role in driving customer-focused innovation initiatives. It is comprised of three technical bureaus which are Business Enablement, Customer Success and Productivity, and Technology Infrastructure and Cybersecurity. There is a continual need for technology solutions that meet business function and organizational needs, while balancing security and support requirements. IT sets technology policy direction for the enterprise, identifying, recommending, implementing, and maintaining technology and solutions to support the City's business needs. Collectively, the 95 IT staff members work together to provide essential services and technical support to all City staff and business functions while maintaining a supportive, respectful, and inclusive culture in the department.
The Administrative Team plays a key role within the Department of Information Technology. They are responsible for maintaining fiscal records and ensuring that all financial transactions are properly recorded. They monitor expenditures against the budget to maintain fiscal responsibility. Administrative team members handle departmental personnel, payroll, and benefit functions roughly for 95 employees. They also support all the department's administrative functions including ordering office supplies, processing work orders for facility maintenance, and managing the front-office functions.
The Department of Information Technology is seeking a highly motivated Accountant II to join our Administrative Team. We are looking for a motivated team player to assist with all the administrative functions for the department. This includes fiscal tasks such as keeping track of the department's budgetary expenditures, processing payments, and managing contracts. It also includes personnel tasks including advertising vacant positions, maintaining personnel and benefits records, and ensuring successful bi-weekly payroll processing. Finally, the person in this position may assist with routine clerical duties.
The successful candidate will have broad knowledge of financial/budgetary and payroll/personnel processes, policies, and procedures. They will possess excellent organizational skills and outstanding relationship-building abilities. They can work independently and as part of a team. They will be able to communicate successfully, verbally and in writing, with staff from all levels of the organization as well as with external customers. Finally, they must be flexible and agile, willing to learn new things and continuously expand their knowledge and build their skillset.
Department Hiring Salary Range: $50,624.00 - $58,217.60
Essential Functions
Essential functions include but are not limited to:
Fiscal/Financial/Budget:
Monitoring and maintaining budget expenditures, procurements, charge-outs and revenues.
Compiling and analyzing current and historical budget and financial data, preparing budget projections and worksheets.
Preparing reports on fiscal, budgetary, and other financial matters when requested.
Maintaining and tracking capital project funding.
Maintaining, monitoring, and tracking all maintenance and service contracts.
Researching and compiling budget and financial data for system entry.
Payroll/Personnel/Benefits:
Assisting in entering all requests into NeoGov for recruiting and filing vacant positions.
Assisting in maintaining personnel and benefits records.
Responding to payroll and benefit inquiries from staff.
Working closely with Human Resources on recruitment, benefits, absence management, and shelter duty.
Serving as the liaison between Human Resources and the department.
Administration:
Assisting in documenting and supporting management decisions relating to funding, personnel, policy and procedures, and organizational structure.
Utilizing effective written and oral communication skills for dissemination of information.
Assisting with compiling and providing analysis of billing data and completing special projects as requested.
Representing the department on internal and external committees when requested.
Assisting with directing work of other administrative staff in the absence of the Administrative Manager.
May assist in administrative duties by answering telephone calls, greeting visitors, accepting deliveries, coordinating and scheduling meetings, updating contact documentation, and ordering and maintaining office supplies inventory and equipment.
May be required to work extended hours to support departmental or management needs.
Education/Experience
Work requires broad knowledge in a general professional or technical field. Knowledge is normally acquired through four years of college resulting in a Bachelor's degree or equivalent.
Minimum of two years' experience in accounting, finance, business administration, or related field.
Additional Information & Requirements
Work Location: 800 E. City Hall Ave., Norfolk, VA 23510
Work Hours: 40 hours; 8 hours per day; Monday - Friday. Remote Eligible two days per week after probation
Regular full-time and permanent part-time employees may receive paid holidays, vacation and sick leave, employer paid pension plan, basic life insurance, voluntary participation in medical and dental, Section 457 deferred compensation, long-term disability, optional life insurance for self, spouse and children, medical and dependent care reimbursement plans, access to membership in credit union and employer provided parking.
Special project/grant employees are generally eligible for the same benefits of regular full-time employees; however, retirement, life insurance and participation in health plans vary depending upon funding and authorization.
Temporary/seasonal and part-time employees are generally only eligible for employer provided parking and access to membership in credit union.
Retirement
If you are hired October 5, 2010, or after to a position with City of Norfolk Retirement System benefits, you will be required to contribute five percent (5%) of your salary toward your retirement benefit. This will be a pre-tax payroll deduction.
If you are hired January 1, 2022, or after to a position with Virginia Retirement System (VRS) benefits, you will be required to contribute five percent (5%) of your salary toward your retirement benefit. This will be a pre-tax payroll deduction.
The Tuition Assistance Program is established to encourage employees toward continued self-development and education. Permanent full-time and permanent part-time classified, unclassified permanent, full-time special projects, and constitutional employees who have completed six months continuous service will be eligible to apply. The applicant's school of enrollment must be an accredited institution.
NOTE:
The benefits described above are broad generalizations. The specific benefits that an employee may be eligible for are governed by City regulations, as applicable to job @type.
Non-City
Positions listed with a job @type designation of "Non-City" are not subject to the benefits descriptions above. Refer to the content of the job posting for information regarding these positions.
01
The following Supplemental Questions are specific to the position for which you have applied to assist the hiring manager in screening applications for specific experience being sought. Please be specific in answering these questions as they will be used to evaluate which applications will be given further consideration in the process. Do not answer "see resume" or "see application" as these are not valid answers. Please note that if you are invited to be interviewed by the department, your responses to the following questions may be subject to verification.
I understand and will answer the following supplemental questions completely and thoroughly.
02
Please select the highest level of education you have completed.
High School Diploma/GED
Some College (6 months or more)
Vocational/Technical Degree
Associate's Degree
Bachelor's Degree
Master's Degree or higher
03
Do you possess a minimum of two years of experience in accounting, finance, business administration, or related field?
Yes
No
04
Do you have experience working in a team environment?
Yes
No
05
Please select all Microsoft products you are proficient in using.
Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft Teams
Microsoft Visio
Nothing listed above
06
How many years of experience do you have using a payroll/benefits management system?
Less than one year of experience
One to three years of experience
More than three years of experience
No experience
07
Do you have functional experience using the PeopleSoft payroll/benefits management system?
Yes
No
08
How many years of experience do you have using a financial management system?
Less than one year of experience
One to three years of experience
More than three years of experience
No experience
09
Do you have experience using the Advantage Financial Management System (AFMS)?
Yes, I have experience
No, I do not have experience
10
How many years of experience do you have using an electronic document management system?
Less than one year of experience
One to three years of experience
More than three years of experience
No experience
11
Do you have experience using the Laserfiche electronic document management system?
Yes
No
12
The expected hiring salary range for this position is $50,624.00 - $58,217.60. Are willing to accept a salary within this range?
Yes
No
13
Are you a qualified military spouse? (An individual who is certified by the designated local agency as being a spouse of a member of the United States Armed Forces)
Yes
No
14
If you were referred for this position by a current City of Norfolk employee, please provide the employee's full name, department, and job title. If not, please indicate by typing "N/A."
15
Please indicate your veteran status. (A copy of your long form DD-214 may be required)
I am not a Veteran
I am a Veteran
I am a Disabled Veteran
16
Are you a current or previous City of Norfolk employee?
Yes - I am a current City of Norfolk Employee
Yes - I am a previous City of Norfolk Employee
No - I am not a previous or current City of Norfolk employee
Required Question
Employer
City of Norfolk
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