Pondera Clerk & Recorder Office is actively seeking a Full - time Accounting Clerk.
Job Summary: The Accounting Clerk is responsible for performing a variety of clerical accounting duties in accordance with Pondera County policies and legal requirements. Duties include performing accounts payable, coding and processing transactions, and related customer service. This position reports to the Pondera County Clerk & Recorder.
Essential Functions (Major Duties or Responsibilities): These duties are the essential functions and are not all-inclusive of all duties that the incumbent performs.
Review and process claims submitted to Pondera County for payment according to established procedures and laws. Ensure appropriate information and back up are included, assist department heads by providing the information they need to review and approve claims. Organize claims for the review by and approval of the Pondera County Clerk & Recorder and Pondera County Commissioners. Ensure that all paid claims are filed appropriately in order that they be easily retrieved for audits.
Balance daily receipts with cash received and deposit cash with the Pondera County Treasurer. Ensure all cash, checks and vouchers are recorded for monies collected in the Clerk & Recorder's Office.
Record receipts and balances to the County's accounting system according to established procedures and applicable laws. Examine all financial transactions to make entries to the appropriate Departmental account.
Classify, record, and summarize numerical and financial data to compile and keep financial records. Code accounting transactions according to County procedures
Maintain bookkeeping records in accordance with Generally Accepted Accounting Principles (GAAP) and the law and reconcile the daily cash balances.
Assist in the preparation of comprehensive annual reports by gathering documentation for auditors.
Run claim reports on computer and provide said reports with claims to the County Commissioners. Creates automated and manual warrants.
Perform administrative work such as answering phones, distributing Departmental mail and providing timely and courteous internal and external customer service by greeting and assisting the public and other staff in a professional manner.
RECORDING DUTIES
Work Unit Overview: Pondera County Clerk & Recorder's Office preserves the records of Pondera County. The Records Department is responsible for the recording, scanning and indexing deeds, mortgages, surveys, resolutions, military discharges, and various other documents. The Department also files birth and death records, federal tax liens, notices of action, attachments, judgments, executions, and other miscellaneous documents. In addition, the Department issues certified copies of birth and death certificates.
Job Summary: In addition to those duties as Accounting Clerk for the Pondera County Clerk & Recorder's Office, this position will be responsible for assisting in performing specialized clerical duties pertaining to the administrative support of the Pondera County Clerk & Recorder's Office which serves the public and preserves the records of the County. Duties include maintaining all assigned records at a maximum level of efficiency for the benefit of public accessibility.
Essential Functions (Major Duties or Responsibilities): These duties are the essential functions and are not all-inclusive of all duties that the incumbent performs. These functions/duties are shared with the Payroll & Recording & Election Clerk and, are an essential part of this position.
Place into record, scan, and index Federal Tax liens, Notices of Action, Attachments, Judgments, Executions, and other miscellaneous documents to preserve the records of Pondera County Citizens according to Departmental policies and applicable laws. Search records upon request.
Provide timely, courteous internal and external customer service by greeting and assisting the public and other staff in a professional manner. Provide directions, instructions, and explanations regarding a variety of general issues related to the functions of the Pondera County Clerk & Recorder's Office.
Maintain strict confidentiality of information. Keep informed of any legislative/procedural changes necessary to assist the public.
Assist the public in their efforts to search County public records by directing them to the appropriate file location. This may include locating information related to land records, election and various other records, forms, Deeds, Claims, Certificates, etc. Ensure that
private individuals, companies, government agencies, and lending institutions can use the office as a research center.
Act as a receptionist including receiving visitors, answer inquiries to the Clerk & Recorder's Office policies and procedures, taking messages for other staff, and routing others to proper sources.
Assist in the monitoring of land transfer documents, Certificates of Survey and Subdivision Plats to enforce statutory requirements and subdivision regulations.
Type form letters and complete items on various forms and documents according to guidelines and policies.
Process all monetary transactions efficiently and in accordance with established guidelines. This includes, but is not limited to, collecting and processing all monies received by the Department for making copies of various records, filing and recording costs, and other related services.
The ability to identify when a matter necessitates consultation with Supervisor to ensure resolutions are addressed and conducted according to applicable policies, procedures and law.
May be required to perform basic maintenance on office equipment such as changing toner in copier, cartridges in printer, etc., and/or using operating manual to trouble shoot basic problems and/or be required to know and exercise the proper procedure to place a service call.
ELECTION DUTIES
Work Unit Overview: The Pondera County Elections Department is responsible for the administration of Federal, State, County, City and special district elections in Pondera County according to Federal and State election laws. The Department also assists in elections for school districts. Additional activities include voter registration, petition drive signature verification, and absentee vote processing. The Elections Department maintains the voters' registration files for however many voters live in the various precincts within Pondera County.
Job Summary: In addition to those duties as Accounting Clerk & Recording Clerk for the Pondera County Clerk & Recorder's Office, this position will be responsible for assisting in processing voter registration, preparation and conduction of elections, and certifying petitions for inclusion on the County ballot in accordance Montana Election Codes, and other applicable Federal, State, and local laws. Duties include collecting accurate voter information, processing registrations, changes, and deletions, ensuring adequate election supplies are on hand, coordinating absentee voting, counting cast ballots, verifying and certifying submitted petitions and other duties associated with the elections process.
Essential Functions (Major Duties or Responsibilities): These duties are the essential functions and are not all-inclusive of all duties that the incumbent performs. These functions/duties are shared with the Payroll & Recording & Election Clerk are an essential part of this position.
Assist with registering voters, researching voter information, and verifying registration to ensure fair elections take place in Pondera County according to applicable policies and laws.
Assist with changing voter information and correcting registration information as necessary.
Assist in responding to public inquiries by telephone or at the counter concerning general information regarding election activities, including location of polling places, absentee voter applic
