Office Assistant

Robert Half • Irvine, CA • 1d ago

Description We are looking for a detail-oriented Office Assistant to join our team on a long-term contract basis in Irvine, California. This role involves supporting daily office operations, managing mailroom activities, and ensuring a well-organized workspace. If you are skilled in administrative tasks and enjoy maintaining efficiency in a fast-paced environment, we invite you to apply.

Responsibilities:

Receive, review, and distribute incoming mail and packages, ensuring timely handling and proper routing.

Monitor and maintain office supply inventory, placing orders as needed to keep stock levels adequate.

Keep the kitchen area stocked with beverages, snacks, and necessary utensils, ensuring staff needs are met.

Prepare meeting spaces for visitors, including investors, attorneys, and other guests, ensuring a well-prepared and welcoming environment.

Serve as the primary point of contact for external vendors, including facilities maintenance, repair services, and construction crews.

Collaborate with the IT department to coordinate equipment repairs and manage service contracts.

Dedicate several hours daily to scanning incoming mail and processing documents such as statements, turnover letters, and client correspondence.

Upload scanned documents to the appropriate ticketing system for efficient tracking and follow-up.

Safely dispose of original documents after scanning and securely discard promotional materials and unnecessary items.

Uphold office organization standards to facilitate smooth workflow and operations. Requirements - Proven experience performing receptionist and clerical duties in an office setting.

Proficiency in scanning documents and managing digital filing systems.

Ability to answer inbound calls professionally and assist with inquiries.

Familiarity with mailroom operations, including scanning and processing incoming correspondence.

Strong organizational skills and attention to detail.

Proficiency in Microsoft Office applications, including Word, Excel, and Outlook.

Excellent communication skills and ability to collaborate with teams and external vendors.

Strong time management skills to prioritize daily tasks effectively. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

Go to Apply

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