Administrative Assistant 3
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Administrative Assistant 3
Salary
$2,387.00 - $4,089.00 Monthly
Location
Natchitoches, LA
Job Type
Classified
Job Number
211520
Department
Northwestern State University
Opening Date
08/07/2025
Closing Date
8/12/2025 11:59 PM Central
Description
Benefits
Questions
About this Job
Northwestern State University of Louisiana is currently seeking qualified applicants for the position of Administrative Assistant 3 for the School of Education.
The Level 3 Administrative Assistant plays a vital support role within the NSU School of Education, part of the Gallaspy College of Education and Human Development. Known for its dedication to empowering educators and fostering academic excellence, the School of Education is seeking a detail-oriented, service-minded professional to provide administrative support. Key responsibilities include assisting the Director, managing contracts for adjunct faculty and school personnel, coordinating travel and processing payments, tracking budgets, maintaining the master course schedule, and contributing to daily operations and special events. If you're passionate about supporting students and faculty while ensuring smooth administrative procedures, this is your opportunity to make a meaningful impact at an institution that values collaboration, innovation, and student success.
An ideal candidate should possess the following competencies:
Communicating Effectively: The ability to relay information correctly and appropriately to connect people and
ideas.
Demonstrating Accountability:The ability to accept ownership for your actions, behaviors, performance, and
decisions.
Thinking Critically:The ability to objectively question, analyze, interpret, and evaluate information to form a
conclusion.
Selected Preferred Competencies:
Accepting Direction:The ability to accept and follow directions from those higher in the chain of command.
Acting with Ethics and Integrity:The ability to be consistent, honest, and a trustworthy steward of State
resources.
Adapting to Change:The ability to adjust plans, expectations, and behaviors in response to change.
Demonstrating Self-Awareness:The ability to manage your personality, behavior, skills, and emotions.
Displaying Professionalism:The ability to recognize how your actions impact the perceptions of both you and
your organization.
Following Policies and Procedures:The ability to comply with the policies and procedures of the organization as
well as State Civil Service rules, and all applicable federal and state laws.
Managing Budgets:The ability to be a good steward of state resources by effectively managing allocated funds.
Minimum Qualifications
Two years of experience in administrative services.
EXPERIENCE SUBSTITUTION:
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.
Job Specification
The official job specifications for this role, as defined by the State Civil Service, can be foundhere (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=168020) .
Job Duties and Other Information
Job Duties:
Provide basic and advanced clerical assistance to assigned personnel, including the Office of Clinical Practice and Partnership
Prepare contracts for all adjunct faculty, cooperating teachers, university supervisors, school personnel and professional service contracts for full-time faculty
Track assignments and budgeting for all adjunct, course steward, and overload contracts
Maintain the master schedule for the School of Education each semester
Maintain records and communicate with Business Affairs regarding lab fees for courses each semester
Facilitate all time-keeping documentation for faculty/staff/GAs/student workers in the School of Education
Maintain files for all full-time and adjunct faculty regarding annual trainings
Manage appointments and calendar for Director of the School of Education; assist the director with travel and leave forms
Work with the Alumni president and committee for the selection of the Hall of Distinguished Educators each summer and the collection of memorabilia during homecoming festivities
Prepare and process travel for field experiences, payment for residents, mentors, and other school personnel
Maintain keys; order supplies; submit maintenance requests for the SOE
Take minutes during the School of Education faculty meetings
Process daily mail and distribute to units within TEC
Coordinate sign-in sheets and time sheets for student workers and graduate assistants
Check for submission of office hours, syllabi, goals, FAR, etc. from faculty
Assist with the collection and storage of submitted Faculty Activity Report documentation and Promotion/Tenure virtual binders
Facilitate the federal background check system
Assist in set up, preparation, and clean up for Homecoming receptions, graduation receptions, annual award ceremonies, etc.
Assist in training new administrative assistants, student workers, and graduate students
Assist the Director of the School of Education with preparation for accreditation initiatives, grants, and other special projects
Maintain and process files and budget items for assigned Endowed Professorships and other budget lines within the SOE
Position-Specific Details:
Appointment @type:Full-time, Probational
Work schedule:Monday to Thursday: 7:00 AM - 4:30 PM,Friday: 8:00 AM - 12:00 PM
Work location:The School of Education
How To Apply:
No Civil Service test score is required to be considered for this vacancy.
To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
*Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.
Contact Information:
Antigone Speed, HR Specialist
speeda@nsula.edu
Northwestern State University
Institutional Effectiveness & Human Resources
NOTICE OF NON-DISCRIMINATION (FULL DISCLOSURE)
Northwestern State University provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any @type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
All complaints or inquiries related to Title IX should be directed to the Director of Title IX Compliance and Title IX Coordinator, Julie Powell (318-357-5570), Room 306 of the Friedman Student Union, or emailobannonj@nsula.edu.
In accordance with Section 35.106 of the Americans with Disabilities Act (ADA), all participants, applicants, organizations, and interested individuals are advised and notified that the ADA Coordinator for Northwestern State Universityfor facilitiesis the Director of University Affairs, Jennifer Kelly (318-357-4300), located in New Fine Arts, 104 Central Avenue, Ste. 102 or emailandersonje@nsula.edu. For student academic services, contact the Director of Access and Disability Support, Crissey Smith (318-357-5460), located in Room 108-C Watson Memorial Library, or emailsmithcr@nsula.edu. For faculty/staff accommodations and services, contact the Executive Director of Institutional Effectiveness and Human Resources, Veronica M. Biscoe (318-357-6359), Room 111, Caspari Hall, or emailramirezv@nsula.edu.
Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.
As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:
Insurance Coverage More information can be found at https://info.groupbenefits.org/
Parental Leave- Up to six weeks paid parental leave
More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx
Holidays and Leave - State employees receive the following paid holidays each year:
New Year's Day
Martin Luther King, Jr. Day,
Mardi Gras,
Good Friday,
Memorial Day,
Independence Day,
Labor Day,
Veteran's Day,
Thanksgiving Day and Christmas Day.
*** Additional holidays may be proclaimed by the Governor
State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.
Retirement - State of Louisiana employees are eligible to participate in various retirement systems (based on the @type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):
Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\Retirement\System.mp4) to give you more detailed information about their system
Teacher's Retirement System of Louisiana (www.trsl.org),
Louisiana School Employees Retirement System (www.lsers.net), among others
01
TCr: Rate your ability to think critically based on our definition: The ability to objectively question, analyze, interpret, and evaluate information to form a conclusion.
1= I have no experience and/or am uncomfortable thinking critically
2= I have limited experience or require assistance to think critically
3= I can think critically
4= I can think critically and help others improve their ability to think critically
02
TCr: Explain your rating by providing specific and relevant examples in the box below.
03
AEI: Rate your ability to act with ethics and integrity based on our definition: The ability to be consistent, honest, and a trustworthy steward of State resources.
1= I have no experience and/or am uncomfortable acting with ethics and integrity
2= I have limited experience or require assistance to act with ethics and integrity
3= I can act with ethics and integrity
4= I can act with ethics and integrity and help others improve their ability to act with ethics and integrity
04
AEI: Explain your rating by providing specific and relevant examples in the box below.
05
CE: Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas.
1= I have no experience and/or am uncomfortable communicating effectively
2= I have limited experience or require assistance to communicate effectively
3= I can communicate effectively
4= I can communicate effectively and help others improve their communication
06
CE: Explain your rating by providing specific and relevant examples in the box below.
07
DA: Rate your ability to demonstrate accountability based on our definition: The ability to accept ownership for your actions, behaviors, performance, and decisions.
1= I have no experience and/or am uncomfortable demonstrating accountability
2= I have limited experience or require assistance to demonstrate accountability
3= I can demonstrate accountability
4= I can demonstrate accountability and help others improve their ability to demonstrate accountability
08
DA: Explain your rating by providing specific and relevant examples in the box below.
09
FPP: Rate your ability to follow policies and procedures based on our definition: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.
1= I have no experience and/or am uncomfortable following policies and procedures
2= I have limited experience or require assistance to follow policies and procedures
3= I can follow policies and procedures
4= I can follow policies and procedures and help others improve their ability to follow policies and procedures
10
FPP: Explain your rating by providing specific and relevant examples in the box below.
Required Question
Employer
State of Louisiana
Address
For agency contact information, please refer to
the supplemental information above.
Louisiana State Civil Service, Louisiana, 70802
Phone
(866) 783-5462
Website
http://agency.governmentjobs.com/louisiana/default.cfm
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