Executive Administrative Assistant
PeopleReady of McAllen, TX is now hiring Executive Administrative Assistants!
Apply today and you could start as soon as this week.
As a PeopleReady associate you'll benefit from:
Connections and experience with some of the top companies in your area
Great benefit package options
Get matched to jobs quickly
Competitive pay and steady schedule
The ability to see your schedule and track your hours right from our easy-to-use app, JobStack!
Pay Rate:
The pay rate for this job is $20.76 - $ 20.76 / hour*
What you'll be doing as an Executive Administrative Assistant:
Facilitates communication and workflow between the Finance and Administrative Services department and the President, Vice Presidents, division offices, departments and personnel.
Disseminates critical information, tracks and reports weekly and monthly activities.
Plans, develops, organizes, and coordinates event functions, including division meetings, staff meetings, V.I.P. on-site visits, special events and functions, division-wide professional development and special functions as assigned.
Interacts with the public in a positive manner and answers questions regarding programs and department matters.
Manages and coordinates ancillary operations and special projects with the direction and oversight of the Vice President.
Supports the Vice President in monitoring and reporting on multiple operating and capital budgets.
Prepares and coordinates the preparation of periodic and special reports, including monthly and weekly activity reports, financial reports,
Institutional Effectiveness plans and reports, Board/Executive reports, division proposals and other reports as assigned
Implements processes and best practices through the Finance and Administrative Services department that encourage the efficient and effective coordination and information flow with and between units within the division.
Tracks, maintains, and reports on technological and other inventories across the college district under the financial management or custodial supervision of the Vice President.
Manages and/or monitors multiple projects and coordinated tasks, with some weekend and evening work required to meet strict deadlines.
Conducts periodic research and information queries at the request of the Vice President.
Handles inquiries and exercises sound judgment in referral of inquiries to appropriate staff.
Seeks to solve problems, address concerns, and plan ahead with great attention given to customer service, project quality, and exact detail.
Enforces rules of records confidentiality and the controlled access and distribution of sensitive information routinely passing through or produced by the Finance and Administrative Services department, including personnel and financial records
Maintains clerical and office management procedures and practices for all division offices.
Files, organizes, and maintains records and documents in paper and electronic format for the Finance and Administrative Services department.
Assists with annual budget development and subsequent preparation, tracking of requisitions, and purchase orders.
Orders and maintains supplies and arranges for equipment maintenance.
Coordinates and processes travel arrangements, authorizations/vouchers, mileage reimbursements, and applicable forms.
Conducts inventory on all department's assets and office supplies, as needed.
Prepares payroll documentation, as needed.
Oversees and processes administrative and clerical affairs of the Finance and Administrative Services department.
Prepares materials for executive and board personnel, as needed.
Coordinates training of clerical, office, and secretarial staff in the Finance and Administrative Services department.
Oversees and trains the part-time staff in the Finance and Administrative Services department.
Performs other duties as assigned
Available shifts:
Shift Timings - 1st Shift (Day)
Job requirements:
Excellent oral, written and interpersonal communication skills.
Strong computer skills with knowledge of Microsoft Office including, but not limited to, Word, Excel, PowerPoint, and Outlook, the
Windows environment, and internet research skills.
Strong analytical, critical thinking, and problem solving skills.
Ability to maintain confidentiality and to exercise discretion and sound judgment.
Ability to prioritize, organize, and complete multiple tasks with attention to detail, within stated deadlines.
Ability to work independently as well as a team player within department and with others.
Ability to adapt to constant change and periods of fast-paced, high-intensity work situations.
Demonstrated commitment to achieving the vision and mission of South Texas College.
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, college policie and procedures, governmental regulations, and legal documents.
Ability to write reports, business correspondence, and procedure manuals.
Ability to effectively present information and respond to questions from Board of Trustees, administrators, faculty, staff, students, parents and the general public.
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
Ability to interpret a variety of instructions furnished in written, oral, or diagram form
Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.
Bending the body downward and forward by bending leg and spine.
Perceiving attributes of objects, such as size, shape, temperature or texture by touching with skin, particularly that of fingertips.
Picking, pinching, typing, or otherwise working, primarily with fingers rather than with the whole hand as in handling.
Applying pressure to an object with the fingers and palm.
Perceiving the nature of sounds at normal speaking levels with or without correction.
Ability to receive detailed information through oral communication, and to make the discrimination in sound
Raising objects from a lower to a higher position or moving objects horizontally from position-to-position. Occurs to a considerable degree and requires substantial use of upper extremities and back muscles.
Ability to make rational decisions through sound logic and deductive processes.
Expressing or exchanging ideas by means of the spoken word including the ability to convey detailed or important spoken instructions to other workers accurately and concisely.
Standing particularly for sustained periods of time.
Bending body downward and forward by bending spine at the waist. Occurs to a considerable degree and requires full motion of the lower extremities and back muscles.
Close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; and/or extensive reading.
Mobility to accomplish tasks
Bachelors Degree Required
Background check and Drug test required
Ready to take control of the way you work?
Complete our application to join the PeopleReady team today.
*Hourly pay rates are a good-faith estimate based on factors such as relevant skills, experience, education, training, geographic location and other considerations permitted by law. An employee's pay history will not be a contributing factor where prohibited by local law. Applications are accepted on an ongoing basis unless a deadline is otherwise stated.
Employees and their eligible dependents are offered Medical/Dental/Vision insurance and short term disability, in addition to other programs ,as well as number of paid days off and/or more generous paid sick leave days]. More details about our benefits can be found by copying and pasting this URL into your browser: Associate Benefits Guide (https://online.flippingbook.com/view/80068721/)
PeopleReady considers all applicants for employment regardless of background, in compliance with applicable laws regarding fair hiring practices. PeopleReady is an equal opportunity employer, all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation, gender identity, or any other characteristics protected by law. We consider qualified applicants with arrest and conviction records in accordance with applicable law.
TrueBlue, Inc. and its brands welcome and encourage applications from candidates with disabilities. Accommodations are available on request for candidates taking part in the selection process. If you require disability-related accommodation during the recruitment process, please contact your Recruiter or Employee Relations at HR-Advice@trueblue.com or 1.800.610.8920. TrueBlue, Inc. and its brands will consult with all applicants who request disability-related accommodation during the recruitment process to ensure that the accommodation provided takes into account the applicant's individual accessibility needs.
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PeopleReady is an equal opportunity employer, and we value diversity. We do not discriminate based on race, religious affiliation, color, national origin, gender, age, marital status, sexual orientation, gender identity, veteran status, disability, or any other basis protected by law. We will get to know you and connect you with jobs that match your skills, experience and preferences. We work hard every single day to find jobs so each employee has opportunity and variety in their work.
