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Executive Administrative Assistant

Lincoln Financial • Saint Paul, MN • 4h ago

Alternate Locations: Work from Home; Charlotte, NC (North Carolina)

Work Arrangement:

Remote : Work at home employee

Relocation assistance: is not available for this opportunity.

Hiring Manager: Rachel Downing

Requisition #: 74957

The Role at a Glance

We are excited to bring on an Executive Administrative Assistant to join our team supporting our Vice President of Operations & Vice President of Product & Platform Owner for our Workplace Solutions team.

Background Details

As an Executive Administrative Assistant, you will be responsible for providing a full range of administrative support, independently in accordance with established procedures/guidelines. You will provide a full range of administrative support for Vice President of Operations & Vice President of Product & Platform Owner

What you'll be doing

You will manage calendars and prepare the Vice President of Operations & Vice President of Product & Platform Owner for meetings by creating, gathering, and/or organizing materials, identifying key questions to be prepared to answer and preparing reference materials in an effective structure.

You will prepare correspondence, memorandum, and documents, which may be confidential in nature for review and approval.

You will receive and screen phone calls, emails, letters, meetings and visitors, including answering routine questions, obtaining and furnish information to save time and resources for the Vice President of Operations & Vice President of Product & Platform Owner.

You will act as a primary resource for internal and external contacts, facilitating a professional image of LFG.

You will arrange and coordinate travel and itineraries, enter expense reports and invoices, order supplies, plan and coordinate special events and/or projects.

You will prepare complex reports and presentations including preparing special reports through conducting research to add value to material and/or gathering and summarizing information and/or data.

You will furnish and obtain information from other leadership members and/or external stakeholders which may be confidential in nature.

You will work independently delivering on routine or non-routine work, in accordance with established procedures and guidelines in a timely matter and meet deadlines appropriately.

What we're looking for

Must-have Experience (Required)

3-5 + years of clerical and/or administrative support experience in a complex corporate environment supporting

High School diploma or GED or minimum associate degree in lieu of required experience

Ability to communicate effectively (verbal/written)

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Strong organization/project management skills

Ability to work with others in a team environment

Excellent organizational skills with the ability to prioritize workload and multi-task while maintaining strict attention to detail

Travel Requirements

Up to 10% amount

Application Deadline

Applications for this position will be accepted through August 13, 2025, subject to earlier closure due to applicant volume.

Level: N4-2

The pay range for this position is $35.87 - $47.83 with anticipated pay for new hires between the minimum and midpoint of the range and could vary above and below the listed range as permitted by applicable law. Pay is based on non-discriminatory factors including but not limited to work experience, education, location, licensure requirements, proficiency and qualifications required for the role. The base pay is just one component of Lincoln's total rewards package for employees. In addition, the role may be eligible for the Annual Incentive Program, which is discretionary and based on the performance of the company, business unit and individual. Other rewards may include long-term incentives, sales incentives and Lincoln's standard benefits package.

Additional Information

This position may be subject to Lincoln's Political Contribution Policy. An offer of employment may be contingent upon disclosing to Lincoln the details of certain political contributions. Lincoln may decline to extend an offer or terminate employment for this role if it determines political contributions made could have an adverse impact on Lincoln's current or future business interests, misrepresentations were made, or for failure to fully disclose applicable political contributions and or fundraising activities. Any unsolicited resumes/candidate profiles submitted through our web site or to personal e-mail accounts of employees of Lincoln Financial are considered property of Lincoln Financial and are not subject to payment of agency fees.

Lincoln Financial ("Lincoln" or "the Company") is an Equal Opportunity employer and, as such, is committed in policy and practice to recruit, hire, compensate, train and promote, in all job classifications, without regard to race, color, religion, sex, age, national origin or disability. Opportunities throughout Lincoln are available to employees and applicants are evaluated on the basis of job qualifications. If you are a person with a disability that impedes your ability to express your interest for a position through our online application process, or require TTY/TDD assistance, contact us by calling 260-455-2558.

Benefits at a Glance (https://hrdirectdocs.lfg.com/misc/HR/Recruiting/BenefitsResourcesGuide.pdf)

This Employer Participates in E-Verify. See the E-Verify (https://www.e-verify.gov/) notices.

Este Empleador Participa en E-Verify. Ver el E-Verify (https://www.e-verify.gov/es) avisos.

Lincoln Financial Group ("LFG") is an Equal Opportunity employer and, as such, is committed in policy and practice to recruit, hire, compensate, train and promote, in all job classifications, without regard to race, color, religion, sex (including pregnancy), age, national origin, disability, sexual orientation, gender identity and expression, veterans status, or genetic information. Opportunities throughout LFG are available to employees and applicants and are evaluated on the basis of job qualifications. We have a drug free work environment and we perform pre-employment substance abuse testing.

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