Administrative Assistant - Court of Appeals (SCA 143045)
Print (https://www.governmentjobs.com/careers/iowa/jobs/newprint/5033911)
Apply
?
Administrative Assistant - Court of Appeals (SCA 143045)
Salary
$48,110.40 - $76,065.60 Annually
Location
Des Moines - 50319 - Polk County, IA
Job Type
Full-time
Job Number
26-00310
Agency
444 Judicial
Opening Date
08/06/2025
Closing Date
8/17/2025 11:59 PM Central
LinkedIn Tag
LI-DNP
Point of Contact
molly.rawls@iowacourts.gov
To Apply
Candidates will need to complete the NEOGOV application and attach a cover letter and resume. Final applicants are subjected to a criminal background check. The Iowa Judicial Branch is an E-Verify and EEO/AA employer. To view a copy of our utilization, please visit www. https://www.iowacourts.gov/career-opportunities.
Description
Questions
Job Description
The Iowa Judicial Branch in Des Moines seeks applicants for an Administrative Assistant position. This position will provide administrative and clerical assistance to ensure smooth day-to-day operation for the Iowa Court of Appeals.
To apply:Candidates must complete the NEOGOV application and submit a cover letter and resume.
The starting pay for new State employees is expected to be at the base of the pay range. Adjustments may be made if the successful applicant has relevant experience. The pay range for this position is $23.13 - $36.57 per hour, paid on a bi-weekly basis of 80 hours per pay period.
The successful applicant will proofread opinions authored by judges for inconsistencies, as well as grammar, typographical, and formatting errors and consult with the judges, staff attorneys, or law clerks about substantive changes or legal questions.
Administrative assistants also track opinions and accompanying summaries assigned to their supervising judges throughout the circulation and e-filing process. Those duties include proofreading, distribution, tracking judges' votes, ensuring deadlines are met, conducting final edits, uploading opinions and summaries to the Judicial Branch website, and e-filing opinions through the Clerk of Appellate Courts. This position also helps track motions and orders in pending cases. The successful candidate will also provide miscellaneous administrative support to the full court and its staff as needed.
The successful candidate must have close attention to detail, be able to meet deadlines, have experience with Outlook, Word, Excel, and be comfortable learning the court's online docket and e-filing programs. Administrative assistants must also possess exceptional written and verbal communication skills, as well as the ability to work in a collaborative, positive, and team-oriented environment.
Examples of Duties and Responsibilities
Perform administrative assistance for judges on the Iowa Court of Appeals.
Maintain and update printed and electronic library and reference materials.
Perform moderate word processing duties for court orders, notices, and opinions.
Receive visitors, answer phones, open and distribute mail, and arrange meetings or interviews as necessary.
Schedule meetings and appointments and maintain a schedule.
Prepare meeting agenda, notices, materials, and minutes.
Create, edit, and format documents, reports, and presentations. Draft and proofread correspondence, memos, and emails.
Manage the office and supply inventory.
Other duties as assigned.
Knowledge, Skills, and Abilities
Knowledge of English, grammar, punctuation, spelling, editing, and proofreading.
Knowledge of court organization, functions, procedures, and legal terminology.
Ability to use word processing, spreadsheet, and other productivity software such as Microsoft Office 365, SharePoint, and Canva.
Ability to secure confidential information.
Ability to adapt to changing environment and priorities.
Excellent verbal and written communication skills.
Attention to detail.
Ability to manage multiple tasks efficiently.
Ability to maintain discretion and professionalism.
This is a non-merit position with the Iowa Judicial Branch . Candidates must follow the instructions in the "To Apply" section.
Positions in this class are exempt from the screening and referral requirements of the Iowa Department of Administrative Services - Human Resources Enterprise
Minimum Qualification Requirements
The incumbent must meet the minimum requirements to qualify for the position.
High school diploma (or high school equivalency diploma).
One (1) year of related experience in office or administrative support.
Experience may be substituted with related education on the basis that successful completion of thirty (30) semester hours or academic equivalent equals one year of experience.
Prior experience working in a court, law firm, or legal department and familiarity with court procedures, legal terminology, and court documentation are preferred.
01
Do you understand that the answers to all of the following questions must be truthful, honest, and accurate to the best of your ability? Please read all questions and answers thoroughly and make sure you understand them completely. Ensure the answers to your questions match the information filled out on your application and the attachments you have uploaded. If the answers to your questions are inconsistent with your application information or uploaded attachments, you will be given zero points for the question. Knowingly misrepresenting the facts when submitting any information related to an application, examination, certification, appeal, or any other facet of the selection process will result in your disqualification from this application and future employment with the Iowa Judicial Branch.
Yes
No
02
PLEASE READ CAREFULLY Have you filed a registration statement pursuant to the federal Foreign Agents Registration Ace of 1938, as amended, 22 U.S.C. S611 et seq?
Yes
No
03
Please explain any gaps in your employment history?
04
Have you ever received a disciplinary suspension, been asked to resign, or discharged from a job? If yes please explain below.
05
What is your minimum salary requirement?
06
Your application for employment with the Iowa Judicial Branch will generally be treated as confidential under Iowa Code section 22.7(18). However, if you consent to allow Judicial to treat it as a public record per Iowa Code section 22.7(18)(a), please check "Yes, I consent" below.
Yes, I consent
No
07
List any professional licenses you hold:
08
Iowa Judicial Branch Employees ONLY: Have you completed the Iowa Judicial Branch LinkedIn Learning Leadership and Professional Development Certification?
Yes
No
Required Question
Employer
State of Iowa
Agency
444 Judicial
Address
Iowa Judicial Branch Building
1111 E Court Ave
Des Moines, Iowa, 50319
Website
http://www.iowacourts.gov/
Apply
Please verify your email addressVerify Email
