Job Title: Administrative Coordinator
PVN ID: QC-2507-006946
Category: Administrative Services
Location: QUEENS COLLEGE
Job Description
General Description
The Community & Social Impact Hub at Queens College/CUNY seeks a supportive, flexible, and detail-oriented professional to serve as an Administrative Coordinator for large-scale internship programs for CUNY students. The Administrative Coordinator will be directly involved in program planning and implementation. Our programs are fast-paced and require strong attention to detail, critical thinking, and problem-solving skills.
The Community & Social Impact Administrative Coordinator (AC) will be an employee of the Research Foundation of CUNY (RFCUNY) and will report to the Program Director at Queens College. This is a full-time, benefits-eligible, grant-funded position, and continued employment is contingent upon availability and continuation of grant funding. The on-site location is the Experiential Education office at Queens College, and the expectation is to be on-site four days per week and remote one day per week.
As the AC, you will have primary responsibility for ensuring program impact through direct support of students and staff. This includes how we communicate and support collaboration and systems across a diverse and ambitious team in order to run impactful programs; support students; collect, use, and share data; and manage events.
About the Program
Career Launch and Spring Forward are two CUNY Central Office internship initiatives that recruit students from throughout CUNY who have not had substantial paid professional experience but who are ready to apply what they are learning in the classroom in the professional world. Four CUNY college campuses serve as industry hubs; each hub specializes in internship placements within New York City's key sectors: Community & Social Impact, Healthcare, Marketing & Communications, and STEM. Students apply to their hub of choice and once accepted, explore their careers by interning in a job related to their major that requires a college degree. The hub matches students to their designated worksites and manages relationships between student interns and employers. Interns can build skills, extend their professional networks, add to their resumes, and contribute to employers. Employer partners benefit from CUNY students' many talents and knowledge.
Other Duties
Communication & Program Operations (25%)
Manage the process and timeline for drafting, editing, and sending student-facing communications, such as newsletters, flyers, booklets, etc
Anticipate and respond to needs of the Community & Social Impact Hub team
Manage student timesheet and payroll processes
Collaborate with CUNY Central office and other hubs to align various components of the program and ensure seamless and efficient implementation
Recommend processes that streamline work
Student Support (25%)
Assist with and track data on student and employer recruitment
Ensure 100% student and employer onboarding and training completion by using data informed follow up strategies
Create and draft messages and monitor communication channels (email, text, Slack, social media) to address common concerns of campuses, students, and employer partners
Manage email inboxes to respond to inquiries from students and employers
Data Administration & Analysis (25%)
Serve as team-wide data administrator to support staff and students by collecting, entering, and managing data in order to provide progress to goal updates, impact reporting, and team support
Event Planning & Logistics (15%)
Manage logisticsand technical aspects of scheduling workshops and events, including coordinating and tracking zoom registrations, event materials, etc.
Other (10%)
Attend required Queens College Experiential Education staff meetings
Complete any required professional development
Perform other duties as assigned
Qualifications
Required Qualifications
The successful candidate will have the following knowledge, skills, and abilities:
Bachelor's degree
Two (2) years' experience in administration of complicated and fast-paced programs
Incredibly strong administrative and critical thinking skills; ability to anticipate problems, and research and implement solutions
Outstanding verbal and interpersonal communication skills to work and interact effectively, collaboratively, and cooperatively with a diverse community of students, faculty, staff, and external partners
Intermediate knowledge of Canva, Slack, Excel, Outlook, SharePoint, and other Microsoft Office products
Experience working collaboratively in a team-oriented and outcomes-focused environment
Proactive and solution-oriented with a growth mindset
Ability to thrive in a fast-paced, dynamic, and ever-changing work environment
Preferred Qualifications
Prior experience working in student services, career services, or community-based nonprofit organizations
Previous team-based professional work
Public speaking or group facilitation experience
Prior relationship with CUNY, such as CUNY graduate or staff
RFCUNY Benefits RFCUNY Employee Benefits and Accruals
About the Research Foundation
The Research Foundation of The City University of New York (RFCUNY) is a nonprofit educational corporation founded in 1963 to provide post-award fiscal and administrative support for CUNY's research and sponsored programs. RFCUNY's services allow CUNY researchers, faculty, and staff to focus on their intellectual curiosity and scientific discoveries, on projects and programs that serve our local and global communities, proposing concrete solutions to society's most pressing challenges.
RFCUNY serves as a fiscal agent and works closely with all the CUNY campus Grants Offices to perform the core functions of post-award financial management for CUNY research projects and sponsored programs. These functions include legal assessment and signing of agreements where RFCUNY is named as a fiscal agent; setting up award accounts; preparing sub-awards and assisting PIs in monitoring the work of the recipients of sub-awards; supporting project directors with hiring and managing research project and sponsored program staff; supporting the purchasing and paying for goods and services with grant and program funds; managing financial aspects of projects including accounts receivable, financial reporting, invoicing, budget monitoring, and cost compliance with uniform guidance; ensuring that sponsor financial requirements are met; monitoring compliance with applicable project and financial management rules and laws; supporting the management of independent and external audits and financial reviews; and providing data, information, management expertise, and other supports to CUNY's research and sponsored programs.
Equal Employment Opportunity Statement The Research Foundation of the City University of New York is an Equal Opportunity/Affirmative Action/Americans with Disabilities Act/E-Verify Employer. It is the policy of the Research Foundation of CUNY to provide equal employment opportunities free of discrimination based on race, color, age, religion, sex, pregnancy, childbirth, national origin, disability, marital status, veteran status, sexual orientation, gender identity, genetic information, marital status, domestic violence victim status, arrest record, criminal conviction history, or any other protected characteristic under applicable law.
Key Features
Department Queens College Experiential Education
Status Full Time
Annual Salary Range $52,000.00 - $55,000.00
Closing Date Aug 31, 2025 (Or Until Filled)
Bargaining Unit No
Actions
Apply
Print
Email
Linkedin
Facebook (http://www.facebook.com/share.php?u=https://www.rfcuny.org/careers/postings?pvnID=QC-2507-006946&title=Careers at RFCUNY)
Google
