Accounting Associate (Executive Accounting Specialist Trainee)
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Accounting Associate (Executive Accounting Specialist Trainee)
Salary
$51,971.00 - $79,062.00 Annually
Location
Dauphin County, PA
Job Type
Civil Service Permanent Full-Time
Job Number
CS-2025-30810-03066
Department
Executive Offices
Division
EX OB BAFM Fin Rpting Div
Opening Date
08/06/2025
Closing Date
8/19/2025 11:59 PM Eastern
Job Code
03066
Position Number
00032106
Union
Non Union
Bargaining Unit
A3
Pay Group
ST06
Bureau / Division Code
BAFM/5012
Bureau / Division
Financial Reporting/LCBS unit
Worksite Address
555 Walnut Street
Worksite Address
9th Floor
City
Harrisburg, Pennsylvania
Zip Code
17101
Contact Name
Lori Hepler
Contact Email
lhepler@pa.gov
Description
Benefits
Questions
THE POSITION
Are you eager to launch your accounting and finance career? The Office of Comptroller Operations is seeking an Executive Accounting Specialist Trainee to serve as an Accounting Associate and join our team in this exciting entry level position. Our office is supportive of career growth opportunities and candidates in this job title may be promoted to an Executive Accounting Specialist upon successful completion of a probationary period and at least one year as an Executive Accounting Specialist Trainee. Join a department that values and invests in its employees, apply today!
DESCRIPTION OF WORK
As an Accounting Associate, you will participate in a comprehensive training program to acquire the skills and experience necessary to conduct a wide-range of Commonwealth accounting functions in support of the Pennsylvania Liquor Control Board (PLCB). Specific duties include learning how to analyze financial data and transactions posted to the general ledger (GL) and compiling spreadsheets to utilize as the basis for reconciling in-house revenue and expense data, preparing journal entries, reconciling discrepancies, and initiating corrective actions. You will also assist with performing in-depth cost analyses at the cost center and GL account level to determine variances between similar fiscal periods, and research, document, and provide explanations for any differences.
This professional collaborates with the State Stores Fund which is a complex and detailed enterprise fund involving accrual accounting. Data is recorded, analyzed, and maintained in Oracle Cloud Financials (CFIN) GL module, which is the basis for all financial reporting for the PLCB. This position also assists with the preparation of the Generally Accepted Accounting Principles (GAAP) templates for the Commonwealth's Annual Comprehensive Financial Report (ACFR). This is a fantastic opportunity to take your career to the next level while working in a positive environment and providing valuable services to the Commonwealth!
Interested in learning more? Additional details regarding this position can be found in the position description (https://careers.employment.pa.gov/pd/PD_NEOGOV.asp?p=00032106) .
Work Schedule and Additional Information:
Full-time employment
Work hours are 8:00 AM to 4:30 PM, Monday - Friday, with a 60-minute lunch.
Telework: You may have the opportunity to work from home (telework) full-time, with occasional in-office days when work dictates such requirements. You will be required to report to headquarters to pick up your equipment and attend periodic meetings at your expense. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time.
Salary: In some cases, the starting salary may be non-negotiable.
You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.
REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY
QUALIFICATIONS
Minimum Experience and Training Requirements:
Three years as an Accounting Assistant (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration) and completion of 21 college credits in accounting and an additional 3 credits in finance or accounting ;or
Two years as a Fiscal Technician (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration) and completion of 21 college credits in accounting and an additional 3 credits in finance or accounting ;or
A bachelor's degree including 21 credits in accounting and an additional 3 credits in finance or accounting ; or
An equivalent combination of experience and training that includes 21 college credits in accounting and an additional 3 credits in finance or accounting.
Applicants will be considered to have met the educational requirements once they are within 3 months of graduating with a qualifying degree/credits.
Other Requirements:
You must meet the PA residency requirement (https://www.employment.pa.gov/Additional%20Info/Pages/default.aspx) . For more information on ways to meet PA residency requirements, follow the link (https://www.employment.pa.gov/Additional%20Info/Pages/default.aspx) and click on Residency.
You must be able to perform essential job functions.
How to Apply:
Resumes, cover letters, and similar documents willnot be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
This posting requires submission of a copy of your college transcript(s). Unofficial transcripts are acceptable. You may upload your document as an attachment during the application process. You must still complete the application and answer the supplemental questions. All documents MUST be uploaded prior to the submission of your application.
Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
Failure to comply with the above application requirements may eliminate you from consideration for this position.
Veterans:
Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.
Telecommunications Relay Service (TRS):
711 (hearing and speech disabilities or other individuals).
If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.
The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.
EXAMINATION INFORMATION
Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
Your score is valid for this specific posting only.
You must provide complete and accurate information or:
your score may be lower than deserved.
you may be disqualified.
You may only apply/testoncefor this posting.
Your results will be provided via email.
Learn more about our Total Rewards by watching this shortvideo (https://www.youtube.com/embed/HtcSRnndflc?rel=0) !
See the total value of your benefits package by exploring ourbenefits calculator.
Health & Wellness
We offer multiple health plans so our employees can choose what works best for themselves and their families. Our comprehensive benefits package includes health coverage, vision, dental, and wellness programs.*
Compensation & Financial Planning
We invest in our employees by providing competitive wages and encouraging financial wellness by offering multiple ways to save money and ensure peace of mind including multiple retirement and investment plan options.
Work/Life Balance
We know there's more to life than just work! Our generous paid leave benefits include paid vacation, paid sick leave, eight weeks of paid parental leave, military leave, and paid time off for most major U.S. holidays, as well as flexible work schedules and work-from-home opportunities.*
Values and Culture
We believe in the work we do and provide continual opportunities for our employees to grow and contribute to the greater good. As one of the largest employers in the state, we provide opportunities for internal mobility, professional development, and the opportunity to give back by participating in workplace charitable giving.
Employee Perks
Sometimes, it is the little "extras" that make a big difference. Our employees receive special employee-only discounts and rates on a variety of services and memberships.
For more information on all of these Total Rewards benefits, please visitwww.employment.pa.gov and click on the benefits box.
*Eligibility rules apply.
01
Have you been employed by the Commonwealth of Pennsylvania as an Accounting Assistant for three or more years full-time?
Yes
No
02
If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experience must also be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, @type N/A in the text box below.
03
Have you been employed by the Commonwealth of Pennsylvania as a Fiscal Technician for two or more years full-time?
Yes
No
04
If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experience must also be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, @type N/A in the text box below.
05
Have you successfully completed or are you within three months of completing a bachelor's degree or higher including 21 credits in accounting and an additional 3 credits in finance or accounting? If you are claiming credits/degree, you must upload a copy of your college transcript(s) for this education to be considered in the eligibility decision. Unofficial transcripts are acceptable. You must attach your transcript(s) prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a transcript(s) to the application after it has been submitted.
If you answer "Yes" to this question based on education acquired outside of the United States, you must upload a copy of your foreign credential evaluation report. We can only accept foreign credential evaluations from organizations that are members of the National Association of Credential Services (NACES). A list of current NACES members can be found by visitingwww.naces.org ("www.naces.org"target=_blank") and clicking the Evaluation Services Link.
For additional information on foreign education credentials, please visithttps://www.employment.pa.gov/Additional%20Info/Pages/default.aspx#q3and click on Other Information.You must attach your documentation prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a document to the application after it has been submitted.
Yes
No
06
If you are within three months of completing a bachelor's degree or higher including 21 credits in accounting and an additional 3 credits in finance or accounting, on what date do you expect to graduate?
07
How much college coursework have you completed? If you are claiming credits/degree, you must upload a copy of your college transcript(s) for this education to be considered in the eligibility decision. Unofficial transcripts are acceptable. You must attach your transcript(s) prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a transcript(s) to the application after it has been submitted.
If you answer "Yes" to this question based on education acquired outside of the United States, you must upload a copy of your foreign credential evaluation report. We can only accept foreign credential evaluations from organizations that are members of the National Association of Credential Services (NACES). A list of current NACES members can be found by visitingwww.naces.org ("www.naces.org"target=_blank") and clicking the Evaluation Services Link.
For additional information on foreign education credentials, please visithttps://www.employment.pa.gov/Additional%20Info/Pages/default.aspx#q3and click on Other Information.You must attach your documentation prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a document to the application after it has been submitted.
Conferred Bachelor's degree or higher
120 credits or more
90 but less than 120 credits
60 but less than 90 credits
30 but less than 60 credits
Less than 30 credits
None
08
How many years of full-time paraprofessional or technical level experience do you possess?
4 or more years
3 but less than 4 years
2 but less than 3 years
1 but less than 2 years
Less than 1 year
None
09
If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experience must also be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, @type N/A in the text box below.
10
CS-INSTRUCTIONS You must complete the supplemental questions below. These supplemental questions are the exam and will be scored. They are designed to give you the opportunity to relate your experience and training background to the major activities (Work Behaviors) performed in this position. Failure to provide complete and accurate information may delay the processing of your application or result in a lower-than-deserved score or disqualification. Youmustcomplete the applicationandanswer the supplemental questions. Resumes, cover letters, and similar documents willnotbe reviewed for the purposes of determining your eligibility for the position or to determine your score.
All information you provide on your application and supplemental questions is subject to verification. Any misrepresentation, falsification or omission of material facts is subject to penalty. If requested, you must provide documentation, including names, addresses, and telephone numbers of individuals who can verify the validity of the information you provide in the application and supplemental questions.
Read each question carefully. Determine and select which "Level of Performance" most closely represents your highest level of experience/training. List the employer(s)/training source(s) from your Work or Education sections of the application where you gained this experience/training.The "Level of Performance" you choose must be clearly supported within the description of the experience and training information entered in your application or your score may be lowered.In order to receive credit for experience, you must have worked in a job for at least six months in which the experience claimed was a major function.
If you have read and understand these instructions, please click on the "Yes" button and proceed to the exam questions.
If you have general questions regarding the application and hiring process, please refer to ourFAQ page (https://www.employment.pa.gov/Additional%20Info/Pages/default.aspx) .
Yes
11
WORK BEHAVIOR 1 - COMPILE AND ANALYZE DATA
Utilizes computer-assisted audit tools, such as spreadsheet and word processing programs, as well as data analysis software packages. Analyzes financial data to identify trends, as well as to detect inconsistencies and missing information.
Levels of Performance
Select the Level of Performance that best describes your claim.
A. I have experience utilizing computer-assisted audit tools to compile data. I was responsible for analyzing the information in order to identify trends, inconsistencies, and missing information.
B. I have experience utilizing computer-assisted audit tools to compile data. Someone else was responsible for analyzing the information in order to identify trends, inconsistencies, and missing information.
C. I have successfully completed college-level coursework related to data analysis, spreadsheet applications, or statistics.
D. I have NO experience or coursework related to this work behavior.
12
In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, @type N/A in the box below.
The name(s) of the employer(s) where you gained this experience.
The actual duties you performed related to utilizing computer assisted audit tools for data analysis.
Your level of responsibility.
13
If you have selected the level of performance pertaining to college coursework, please provide your responses to the three items listed below. If you indicated you have no education/training related to this work behavior, @type N/A in the text box below.
College/University
Course Title
Credits/Clock Hours
14
WORK BEHAVIOR 2 - WRITTEN COMMUNICATION
Compiles and drafts information for financial reports, manuals, letters, and memoranda, to record information, respond to correspondence, or disseminate information. Formats document submissions for review, approval, and distribution to a variety of audiences.
Levels of Performance
Select the Level of Performance that best describes your claim.
A. I have experience compiling and presenting information in written format. I was responsible for drafting financial reports.
B. I have experience compiling and presenting information in written format. I was responsible for drafting reports NOT related to financial information.
C. I have successfully completed college-level coursework related to business writing, technical writing, English composition, or journalism.
D. I have NO experience or coursework related to this work behavior.
15
In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, @type N/A in the box below.
The name(s) of the employer(s) where you gained this experience.
The actual duties you performed related to compiling and presenting information.
Your level of responsibility.
16
If you have selected the level of performance pertaining to college coursework, please provide your responses to the three items listed below. If you indicated you have no education/training related to this work behavior, @type N/A in the text box below.
College/University
Course Title
Credits/Clock Hours
17
WORK BEHAVIOR 3 - RESEARCH
Conducts research by gathering and organizing information. Evaluates information gathered from personnel, regulations, policies, historical records, or other sources to determine if it is reliable and appropriate for designated projects and assignments and prepares a summary of the results.
Levels of Performance
Select the Level of Performance that best describes your claim.
A. I have experience conducting research by reviewing records and files for various projects and reports, as well as gathering information through interviews and discussions. When assigned a topic, I was responsible for compiling and summarizing the relevant information from multiple data sources.
B. I have experience conducting research by reviewing records and files for various projects and reports, as well as gathering information through interviews and discussions. However, someone else determined if the information was relevant to the project or assignment and prepared a summary.
C. I have successfully completed college-level coursework related to research methods, research design and analysis, or data collection.
D. I have NO experience or coursework related to this work behavior.
18
In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, @type N/A in the box below.
The name(s) of the employer(s) where you gained this experience.
Your experience researching databases, records, and files
Your specific responsibilities..
19
If you have selected the level of performance pertaining to college coursework, please provide your responses to the three items listed below. If you indicated you have no education/training related to this work behavior, @type N/A in the text box below.
College/University
Course Title
Credits/Clock Hours
20
WORK BEHAVIOR 4 - CUSTOMER SERVICE
Interacts with the public, coworkers, or other personnel to gather information, acts as a liaison, and explains rules, regulations, and policies. Provides appropriate responses to inquiries and refers individuals to the appropriate area for assistance as necessary.
Levels of Performance
Select the Level of Performance that best describes your claim.
A. I have experience receiving customer inquiries. I was responsible for verbally answering questions and explaining rules, policies, or regulations.
B. I have experience receiving customer inquiries. I was responsible for verbally answering questions and providing information. I did NOT explain rules, policies, or regulations.
C. I have successfully completed college-level coursework related to communications, public speaking, public relations, conflict resolution, or interviewing.
D. I have NO experience or coursework related to this work behavior.
21
In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, @type N/A in the box below.
The name(s) of the employer(s) where you gained this experience.
The actual duties you performed related to customer service.
Your level of responsibility.
22
If you have selected the level of performance pertaining to college coursework, please provide your responses to the three items listed below. If you indicated you have no education/training related to this work behavior, @type N/A in the text box below.
College/University
Course Title
Credits/Clock Hours
Required Question
Employer
Commonwealth of Pennsylvania
Address
613 North Street
Harrisburg, Pennsylvania, 17120
Website
http://www.employment.pa.gov
