Administrative Assistant

Robert Half • Santa Barbara, CA • 2d ago

Description

We are looking for a highly organized Administrative Assistant to join our team in Santa Barbara, California. This Direct Hire role is perfect for someone who thrives in a fast-paced office environment and enjoys balancing multiple responsibilities. The ideal candidate will possess excellent organizational skills, adaptability, and a proactive approach to supporting various departments.

Responsibilities:

Respond to incoming phone calls and provide thoughtful assistance to clients and team members.

Maintain and organize both physical and electronic filing systems to ensure easy access to documents.

Order and manage office supplies to keep inventory stocked and organized.

Provide backup support at the reception desk when needed.

Scan and digitize documents for streamlined record-keeping and retrieval.

Coordinate monthly billing processes for assigned accounts with accuracy and attention to deadlines.

Assist with general office tasks, ensuring smooth day-to-day operations.

Handle data entry tasks with a focus on accuracy and efficiency.

Requirements - At least 1 year of experience in an administrative or office support role.

Strong communication skills, both verbal and written, with the ability to interact professionally.

Proven ability to manage multiple tasks and adapt to changing priorities in a dynamic environment.

Familiarity with data entry and maintaining accurate records.

Experience in ordering office supplies and managing inventory.

Proficiency in organizing physical and electronic files.

Comfortable handling receptionist duties, including answering inbound calls.

Detail-oriented with excellent time management and problem-solving skills. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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