Administrative Assistant

ARGYLE ISD • Argyle, TX • 10h ago

Job Title: Administrative Assistant Exemption Status/Test: Nonexempt Reports to: Director of Transportation Pay Grade: BD Dept./School: Transportation Duty Days: 187 ____ PRIMARY PURPOSE Under minimal supervision, organize and conduct the routine work activities of the transportation department and provide clerical services to the director of transportation. QUALIFICATIONS Education/Certification: High school diploma or GED Class B CDL with P and S endorsements Special Knowledge/Skills: Proficient keyboarding, data entry, word processing, and file maintenance skills Knowledge of correct English usage, grammar, spelling, and punctuation Knowledge of basic bookkeeping principals Ability to use software to develop spreadsheets, databases, and do word processing Ability to prioritize workflow to address the multiple needs of the supervisor or department Ability to multi-task numerous complex administrative activities Strong organizational, communication, and interpersonal skills Respond to two-way radio communications Answer, record, and route telephone calls Record absentee calls and assign substitutes Use maps and global positioning systems to follow routes and locate addresses Receive and give written and verbal instructions Experience: 3 years of clerical experience, preferably in the public education environment preferred MAJOR RESPONSIBILITIES AND DUTIES Serve as a substitute bus driver as needed at any time. Records, Reports, and Correspondence Prepare correspondence, memorandums, forms, requisitions, and reports for the director and other transportation department staff. Receive and process work orders. Assist with creating routes Compile maintain, and file all reports, records, and other documents as required including bus incident reports, trip forms, and student records. Set up and maintain secure convenience files on all department employees in accordance with state, federal, and district requirements. Coordinate file maintenance schedules with the central office. Phones Answer incoming calls, take messages, and route them to appropriate staff. Handle questions and requests falling within the level of responsibility.

Accounting Perform routine bookkeeping tasks and maintain department budget records in an accurate manner including calculating trip tickets and billing appropriate department or campus for payment. Order office supplies for the department. Prepare purchase orders and payment authorizations as directed. Compile and report time records, including leave requests and reports. Prepare payroll data on department employees. Receive and report driver absences and issues that occur Respond to driver requests for assistance with tow trucks, emergency services, and additional equipment as needed Other Welcome all visitors and handle their requests or refer them to appropriate personnel. Maintain effective rapport with the general public and handle any problems or concerns in a prompt and courteous manner. Maintain a calendar of department activities and staff schedules and make appointments as required. Make meeting arrangements including arranging and setting up facilities and equipment and preparing materials. Maintain confidentiality of information. Supervisory Responsibilities: None MENTAL DEMANDS / PHYSICAL DEMANDS / ENVIRONMENTAL FACTORS: Tools/Equipment Used: Standard office equipment, including computer and peripherals Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting Motion: Frequent repetitive hand motions; frequent keyboarding and use of mouse Lifting: Occasional light lifting and carrying (less than 15 pounds) Environment: Work is performed in an office setting; may require occasional irregular and/or prolonged hours Mental Demands: Maintain emotional control under stress; work with frequent interruptions All employees are to follow district safety protocols and emergency procedures. This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required. 1 Signature Date _ Print Name 1 Date Revised: 7/2025

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