Administrative Assistant- Earth City, MO

U.S. Bank • Earth City, MO • 1d ago

At U.S. Bank, we're on a journey to do our best. Helping the customers and businesses we serve to make better and smarter financial decisions and enabling the communities we support to grow and succeed. We believe it takes all of us to bring our shared ambition to life, and each person is unique in their potential. A career with U.S. Bank gives you a wide, ever-growing range of opportunities to discover what makes you thrive at every stage of your career. Try new things, learn new skills and discover what you excel at-all from Day One.

Job Description

We are seeking a proactive and detail-oriented Administrative Assistant to support daily operations and enhance organizational efficiency. This role is ideal for someone who thrives in a dynamic environment and enjoys balancing multiple responsibilities, including expense management, scheduling, vendor coordination, and employee engagement initiatives.

Key Responsibilities:

Expense Handling

Process and track employee reimbursements and corporate expenses.

Maintain accurate records of expenditures and assist with budget reconciliation.

Collaborate with finance to ensure timely and compliant expense reporting.

Calendaring

Manage complex calendars for leadership and team members.

Schedule meetings, appointments, and events across multiple time zones.

Coordinate logistics for internal and external meetings, including room bookings and technology setup.

Order Placing and Handling

Place and manage orders for office supplies, equipment, and other resources.

Track deliveries and resolve issues with vendors or service providers.

Maintain inventory and ensure timely replenishment of essential items.

Facility and Vendor Coordination

Serve as the primary point of contact for facility-related needs and vendor relationships.

Coordinate maintenance, repairs, and office improvements.

Negotiate contracts and monitor vendor performance to ensure quality service.

Employee Engagement

Support planning and execution of employee engagement activities, such as team events, celebrations, and wellness initiatives.

Assist with internal communications and culture-building efforts.

Gather feedback and contribute ideas to enhance employee experience.

Basic Qualifications

High school diploma or equivalent

Typically five or more years of experience in administrative and support staff activities

Preferred Skills/Experience

Well-developed reading, writing and mathematical skills

Ability to manage multiple tasks/projects and deadlines simultaneously

Demonstrated administrative and clerical skills

Ability to identify and resolve exceptions and to interpret data

Effective verbal and written communication and grammatical skills

Proficient computer navigation skills using a variety of software packages including Microsoft Office applications

If there's anything we can do to accommodate a disability during any portion of the application or hiring process, please refer to our disability accommodations for applicants (https://careers.usbank.com/global/en/disability-accommodations-for-applicants) .

Benefits:

Our approach to benefits and total rewards considers our team members' whole selves and what may be needed to thrive in and outside work. That's why our benefits are designed to help you and your family boost your health, protect your financial security and give you peace of mind. Our benefits include the following (some may vary based on role, location or hours):

Healthcare (medical, dental, vision)

Basic term and optional term life insurance

Short-term and long-term disability

Pregnancy disability and parental leave

401(k) and employer-funded retirement plan

Paid vacation (from two to five weeks depending on salary grade and tenure)

Up to 11 paid holiday opportunities

Adoption assistance

Sick and Safe Leave accruals of one hour for every 30 worked, up to 80 hours per calendar year unless otherwise provided by law

U.S. Bank is an equal opportunity employer. We consider all qualified applicants without regard to race, religion, color, sex, national origin, age, sexual orientation, gender identity, disability or veteran status, and other factors protected under applicable law.

E-Verify

U.S. Bank participates in the U.S. Department of Homeland Security E-Verify program in all facilities located in the United States and certain U.S. territories. The E-Verify program is an Internet-based employment eligibility verification system operated by the U.S. Citizenship and Immigration Services. Learn more about the E-Verify program (https://careers.usbank.com/verification-of-eligibility-for-employment) .

The salary range reflects figures based on the primary location, which is listed first. The actual range for the role may differ based on the location of the role. In addition to salary, U.S. Bank offers a comprehensive benefits package, including incentive and recognition programs, equity stock purchase 401(k) contribution and pension (all benefits are subject to eligibility requirements). Pay Range: $22.50 - $30.00

U.S. Bank will consider qualified applicants with arrest or conviction records for employment. U.S. Bank conducts background checks consistent with applicable local laws, including the Los Angeles County Fair Chance Ordinance and the California Fair Chance Act as well as the San Francisco Fair Chance Ordinance. U.S. Bank is subject to, and conducts background checks consistent with the requirements of Section 19 of the Federal Deposit Insurance Act (FDIA). In addition, certain positions may also be subject to the requirements of FINRA, NMLS registration, Reg Z, Reg G, OFAC, the NFA, the FCPA, the Bank Secrecy Act, the SAFE Act, and/or federal guidelines applicable to an agreement, such as those related to ethics, safety, or operational procedures.

Applicants must be able to comply with U.S. Bank policies and procedures including the Code of Ethics and Business Conduct and related workplace conduct and safety policies.

Posting may be closed earlier due to high volume of applicants.

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