Administrative Coordinator

Aston Carter • Arlington, VA • 3h ago

One of the largest tech companies based in Seattle, WA is hiring multiple Recruiting Coordinators to support a fast paced organization. Role will be 100% onsite in Arlington, VA.

Job Description

Our Operations Recruiting Coordinator works closely with a team of recruiters in a fast-paced recruiting organization. As an integral partner in managing recruiting activities and building candidate relationships, you will often provide candidates with their first impression of the company. This role requires an organizational guru who can work effectively with internal and external clients and candidates, possesses great communication skills, has the ability to shift gears at a moment's notice, and enjoys the challenges of helping to build a great organization of talented individuals. It is an excellent opportunity for those looking to broaden their experience and work in a top recruiting organization.

Responsibilities

Escort multiple candidates daily for onsite interviews

Coordinate and execute all aspects of the candidate's onsite interview experience

Greet candidates professionally in the lobby and establish a welcoming atmosphere

Prepare and verify interview rooms, including picking up technical equipment, setup and testing

Ensure candidate comfort and needs are met throughout interview day (including breaks, refreshments, and accommodations)

Facilitate smooth transitions between interview sessions

Escort candidates through the building, including final departure

Acting as "day-of" POC for any candidate emergencies

Schedule interviews and phone screens, working directly with candidates and hiring managers, and arrange travel for visiting candidates when necessary.

Update candidate records and job postings in recruiting systems and confirm new hires.

Provide follow-up correspondence to candidates on recruiting status via phone and email.

Track recruiting activities and provide candidate status in a weekly report.

Coordinate post-interview debrief meetings and provide debrief materials.

Identify opportunities for improving candidate experience and scheduling efficiency.

Assist in the coordination of other recruiting activities as needed.

Required Skills

At least 1 year of experience in the administrative space

Experience with MS Word, Excel, and PowerPoint.

Bachelor's degree required

Superb customer focus, attention to detail, and organization skills.

Strong oral and written communication skills.

Ability to work in a fast-paced, quickly changing environment.

Pay and Benefits

The pay range for this position is $24.00 - $24.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Arlington,VA.

Application Deadline

This position is anticipated to close on Aug 18, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

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