Position Details
Position Information
Announcement Number STAFF - VA - 26069
For questions regarding this position, please contact:
Nika Stoop
(406) 994-5338
nikastoop@montana.edu
Classification Title Admin Assoc IV
Working Title Business Operations Manager, Center of Faculty Excellence
Brief Position Overview
The Business Operations Manager for the Center of Faculty Excellence provides an opportunity to work with dynamic programs, facilitating MSU's core missions of integrating learning and discovery. The work of the Center for Faculty Excellence includes oversight of course evaluations, connecting faculty, supporting faculty through workshops, grants and events in support of the mission of MSU , and organizing faculty learning communities. This position also provides support for the Research Alliance and assists with facilitating overall operations in coordination with the Research Alliance Leadership Team.
Position Number 4M0551
Department Center for Faculty Excellence
Division Office of Academic Affairs
Appointment Type Classified
Contract Term Fiscal Year
Semester
If other, specify From date
If other, specify End date
FLSA Non-Exempt
Union Affiliation FOCUS-MFPE
FTE 1.0
Benefits Eligible Eligible
Salary Starting $24.04 per hour, commensurate with experience, education and qualifications.
Contract Type Classified Salary
If other, please specify
Recruitment Type Open
Position Details
General Statement
This position works with both the Center for Faculty Excellence and the Research Alliance. The Center for Faculty Excellence ( CFE ) is a division of MSU's Office of the Provost and is committed to working across MSU to advance MSU's capacity to build, deliver, and support academic excellence in teaching, scholarship, and service, with a focus on quality, access, and innovation.
The Research Alliance is a consortium of units across campus that includes the Office of Research Development (https://www.montana.edu/research/ord/) , the Center for Faculty Excellence (https://www.montana.edu/facultyexcellence/) , the MSU Library (https://www.lib.montana.edu/) , Research Cyberinfrastructure (https://www.montana.edu/uit/rci/) , and Undergraduate Research (https://www.montana.edu/undergraduateresearch/) working together to support and increase the excellence of the university's research enterprise.
Duties and Responsibilities
0.8 FTE - Reports to the Associate Director and works closely with the Director and staff of CFE to facilitate overall operations and provide support for staff. Provides and/or oversees office reception and customer service.
Fiscal Liaison
In collaboration with fiscal shared services, accounting and processing functions are performed.
Prepares budgets for all events, including workshops and conferences.
Collects, compiles, and submits invoices, P-card receipts, and travel and hospitality documents to Fiscal Shared Services for processing.
Review monthly summaries from Fiscal Shared Services with the Associate Director.
HR Liaison
First point of contact for hiring and payroll.
Process forms (EPAF's) for hiring work-study students and paying visiting lecturers.
Communications Support
Provides routine website updates using the university Content Management System in coordination with the CFE staff.
Under the guidance of CFE staff, prepare and send out the newsletter and manage the CFE email inbox.
Answers the CFE telephone and manages other aspects of Center communications.
Events Manager
Manage logistics for seminars, lectures, webinars, and other meetings.
Oversee scheduling, reserving space, and promoting events.
Arrange food, lodging, and travel for visiting lecturers.
Operations Manager
Use Apex scheduling system to create courses, track registration and record attendance.
Help create print materials for the CFE .
Oversees property management of electronics, materials purchasing, disposal of surplus property, and equipment purchases.
Program Support
Opportunity to develop workshops/learning communities on topics of their choosing.
0.2 FTE - Works closely with the Research Alliance Leadership Team to facilitate overall operations and provide support for staff.
Provide oversight of office reception including monitoring the shared email inbox (may include coordinating undergraduate student workers).
Oversees reservations for the Teaching and Meeting space and other reservable facilities in 324 library space.
Maintain 324 Library space includes coordinating cleaning by users of the space, ordering shared supplies for the kitchen (water, coffee etc.), and coordinating maintenance needs.
Schedule meetings, gather data, create reports to document and assess the work of the Research Alliance.
Provide support for logistics and coordination for Research Alliance events.
Required Qualifications - Experience, Education, Knowledge & Skills
A Bachelor's degree or progressively responsible administrative/office management experience or equivalent combination of relevant education and experience.
Demonstrated experience using personal computers and word processing, spreadsheet, presentation, database and email software to manage data and prepare reports.
Demonstrated experience designing, writing, editing and formatting professional documents such as business correspondence, spreadsheets, and brochures, and reviewing/revising complicated, detailed documents.
Demonstrated competence managing fiscal and budget records.
Demonstrated experience organizing and managing events, prioritizing multiple work assignments, meeting deadlines, and adapting to changing priorities.
Demonstrated effective communications and customer service skills.
Preferred Qualifications - Experience, Education, Knowledge & Skills
Knowledge of MSU procedures and policies or previous experience working in an academic department in a higher education setting.
The Successful Candidate Will
Ability to work with a high degree of accuracy and close attention to detail while meeting deadlines.
Demonstrated competence organizing and prioritizing multiple work assignments, meeting deadlines, and exercising adaptability to changing priorities while maintaining a positive, effective, and professional attitude.
Excellent communication skills, both written and oral.
Excellent problem-solving skills.
Ability to exercise independent judgment under minimal supervision.
Ability to manage work-flow processes and schedules independently.
Handle sensitive information appropriately.
Excellent organizational skills.
Consistently exercise initiative and good judgment.
Position Special Requirements/Additional Information
This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University's rights to assign or reassign duties and responsibilities to this job at any time.
Physical Demands
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.
This position has supervisory duties? No
Posting Detail Information
Number of Vacancies 1
Desired Start Date Upon completion of a successful search.
Position End Date (if temporary)
Open Date
Close Date
Applications will be:
Screening of applications will begin on August 18, 2025; however, applications will continue to be accepted until an adequate applicant pool has been established.
Special Instructions
EEO Statement
Montana State University is an equal opportunity employer. MSU does not discriminate against any applicant on the basis of race, color, religion, creed, political ideas, sex, sexual orientation, gender identity or expression, age, marital status, national origin, physical or mental disability, or any other protected class status in violation of any applicable law.
In compliance with the Montana Veteran's Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran's preference, please complete the veteran's preference information located in the Demographics section of your profile.
