Summary For more information on the Department of Justice and the United States Attorneys' Offices, visit http://www.justice.gov/usao/ As needed, additional positions may be filled using this announcement. Responsibilities If selected for this position, The incumbent will be responsible for conducting studies and analyses of administrative support services and provide recommendations for improvements and provide a variety of routine contracting and procurement activities. Provides a variety of administrative support services to the United States Attorney's office (USAO), Western District of Louisiana in the following areas: program analysis, contracting and procurement activities, property management, records management and facilities and space management, internal controls, mail, reproduction services, forms management, and communication services. This is developmental position leading to the full performance Administrative Services Specialist. Performs analyzes of support services requirements and develops internal operating procedures based on changes of policy. Administers a variety of routine contract operations; provides guidance in development of statements of work, procurement activities and contract monitoring. Prepares, coordinates, reconciles, and oversees the procurement, requisition, and purchase of equipment, supplies and other miscellaneous items. Maintains an accurate property inventory program and associated records in relation to property management. Promotes and coordinates effective records management programs with agency personnel in accordance with Department of Justice and EOUSA policies. Coordinates facilities and space management needs based on proposed initiatives, staff changes and technology improvements. Manages the certification of obligations, analyzes expenditures, identify cost variables ensuring all financial records, i.e. obligations, expenditures, delivery status and available balances, are accurate and supported by proper fund control documentation. Responsibilities will increase and assignments will become more complex as your training and experience progress. Requirements Conditions of Employment Qualifications GS-09: One full year of equivalent at GS-07 level in Federal Service. Specialized Experience: which is in or related to work that involves reviewing requisitions and determining appropriate method of procurement; making purchases within delegated monetary authorization and established guidelines, ensuring procurement actions are completed in the most cost-effective manner possible; maintaining an accurate property inventory by program area and location in computerized property accountability system. Providing administrative support services in areas such as facilities management, records management, space management, etc. Performing reviews of support services for an office to make recommendations. Education: One of the following @types of education in a related field education in a related field (e.g., Business, Accounting, Finance): Master's or equivalent graduate degree (such as an LL.B.); OR 2 full years of progressively higher-level graduate education leading to such a degree or LL. B or J.D., if related. .Combining Education and Experience: Combination of specialized experience as described in A and graduate education as described in B which when combined equal 100% of the requirements. Only graduate education in excess of one (1) full year is creditable. To compute the percentage divide your total months of qualifying experience by 12. Then divide your semester hours of graduate education beyond the first year (total graduate semester hours minus 18) by 18. Add the two percentages. The total percentage must equal at least 100% to qualify for this grade level. GS-11: One full year of experience equivalent to the GS-9 level in Federal Service. Specialized Experience: Work that involves performing such duties as preparing statements of work or statements of objectives, and other documents necessary for procuring supplies and services prior to a formal solicitation process; conducting market research to determine appropriate contract @type; establishing procurement plans through review of history, market conditions and specifications; monitoring contract and ensure delivery; documenting inspection and acceptance of deliverables; reviewing and approving or rejecting invoices for payment. Performing studies and analyzing office or organizational functions. Education: One of the following @types of education in a related field (e.g., Business, Accounting, Finance): a Ph.D. or equivalent doctorate degree; OR 3 full years of progressively higher-level graduate education leading to such a degree or LL.M, if related. Combining Education and Experience: Combination of successfully completed graduate education and experience with meets 100% of the qualification requirements for the position. Determine your total qualifying experience as a percentage of the experience required for this grade level; then determine your education as a percentage of the education required for this grade level; then add the two percentages. The total percentage must equal at least 100% to qualify for this grade level. GS-12: To be eligible at the GS-12 level, you must possess specialized experience equivalent to the GS-11 level. Specialized experience is defined as performing analysis on management issues; identifying issues in need of study; developing analytical methods and preparing option papers to present findings; recommending reallocation of resources or increase automation; analyzing and evaluating current work methods and procedures; utilizing manpower, using equipment and management controls to develop long and short term goals, providing assistance to senior officials, providing a variety of support services to an organization which include space management, purchasing supplies and equipment; requesting proposals for supplies and equipment; reviewing bids for supplies and equipment; responsible for property security and inventory; and/or maintaining and overseeing a Records program for an organization. Specialized experience also includes serving as Contracting Officer Representative for construction, maintenance, service contracts and all minor repair projects; overseeing building renovation and recommends relocation of personnel and space for organization management and procurement program. This is an onsite position. The official duty station is 300 Fannin Street, Suite 3201, Shreveport, LA 71101. While there may be occasional opportunities for ad hoc telework. This position is not eligible for routine telework. Telework policies are subject to change due to workload demands and onsite staffing needs. Applicants must live in the local commuting area of 50 miles of their official duty station. Interagency Career Transition Assistance Plan (ICTAP)- The ICTAP provides eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. If your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority if: 1) this vacancy is within your ICTAP eligibility; 2) you apply under the instructions in the announcement; and 3) you are found well-qualified for this vacancy. To be well-qualified, you must satisfy all qualification requirements for the vacant position and receive a score of 85 or better on established ranking criteria. You must provide proof of eligibility to receive selection priority. Such proof may include a copy of your written notification of ICTAP eligibility or a copy of your separation personnel action form. Additional information about ICTAP eligibility is at: http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/ Career Transition Assistance Plan (CTAP)-The CTAP provides eligible surplus and displaced competitive service employees in the Department of Justice with selection priority over other candidates for competitive service vacancies. If your Department of Justice component has notified you in writing that you are a surplus or displaced employee eligible for CTAP consideration, you may receive selection priority if: 1) this vacancy is within your CTAP eligibility, 2) you apply under the instructions in this announcement, and 3) you are found well-qualified for this vacancy. To be well qualified, you must satisfy all qualification requirements for the vacant position and receive a score of 85 or better on established ranking criteria. You must provide a copy of your written notification of CTAP eligibility with your application. Additional information about CTAP eligibility is at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/ Education All academic degrees and coursework must be completed at a college or university that has obtained accreditation or pre-accreditation status from an accrediting body recognized by the U.S. Department of Education. For a list of schools that meet this criteria, see http://www.ed.gov OR Education completed in foreign colleges or universities may be used to meet the above education requirements if you can show that the foreign education is comparable to that received in an accredited educational institution in the United States. It is your responsibility to timely provide such evidence by submitting proof of creditability of education as evaluated by a credentialing agency with your application materials. More information may be found at http://www2.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html. All documentation must be in English or include an English translation. Additional Information Payment of relocation expenses will not be authorized The Department of Justice offers a comprehensive benefits package that includes, in part, paid vacation; sick leave; holidays; telework; life insurance; health benefits; and participation in the Federal Employees Retirement System. Special Employment Consideration- Persons with disabilities, veterans with a compensable service-connected disability of 30% or more, certain other veterans, spouses of certain members of the armed forces, and returning Peace Corps volunteers are examples of individuals who are potentially eligible for non-competitive appointments. For further information, please click the link below. https://www.opm.gov/policy-data-oversight/hiring-authorities/competitive-hiring/#url=Types-of-Appointments EEO Statement: The United States government does not discriminate in employment on the basis of race, color, religion, sex, pregnancy, national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service or other non-merit factor. Political Appointees (Current or Former): The Office of Personnel Management (OPM) must authorize employment offers made to current or former political appointees. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C or Non-Career SES employee in the Executive Branch, you must disclose this information to the HR Office. Failure to disclose this information could result in disciplinary action including removal from Federal Service.
